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Done?WhenTaskDocuments/Resources
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2 months priorConsult with school. Pick dates
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2 months priorScout for locationSome ideas
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1 month priorComplete pre-trip planTrip Planning Document
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1 month priorPost to meetup and listserv to recruit for volunteershttps://www.meetup.com/nycico/
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1 month priorSubmit budget to treasurer (always a good idea, but especially important if it goes above the $300-$500 range)Pre-Trip Form
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2-3 weeks priorSecure transportation and volunteers. Recruit students.Van rental suggestions
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1 week priorDistribute permission slips. (English) Trip and Participant Info Form
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 (Spanish) Trip and Participant Info Form
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1 week priorPre-trip meeting
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2-3 days priorGather permission slips
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2-3 days priorConfirm with volunteers (speak on phone if you have volunteers attending whom you have not met)
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1-2 days priorCheck weather, have backup plan, check subway changes that may affect youth or volunteers, send reminders
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Day ofRun trip, collect permission slips and liability waiverLiability Waiver
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After tripSubmit above "Participant info form" and "liability waiver" to treasurer (or hold up to 7 years)
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Submit google form which completes both the expense report and trip report requirement for our records Google Form
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Submit google sheet to Treasurer Google Sheet
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Fill out Trip Reflection (to be added to website) Google Form
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Incident Report (in needed):
https://sierraclub.tfaforms.net/f/outingincident
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