Citizens-Assembly-budget-tool-Citizens-In-Power.xlsx

	A	B	C	D	E	F	G	H	I	J
1		Like any budget tool, this is intended as a starting place. Some considerations: 1) It is unlikely to be a comprehensive guide of all the costs you might face in your context 2) Equally, there may well be cost areas in this budget tool which do not apply in your situation 3) You may prefer to put the budget in your own format to suit your own circumstances or organisation. For example, you may be permanently emdedding a jury or assembly into your organisation's operation, in which case many of the costs may need to be presented differently, and the way you calculate the costs (shown in columns D to I) may also need to be different 4) The most useful function of thius budget presentation may simply be the list of potential costs, in columns A to C, to help you think through an assembly or jury process in your situation 5) Your budget is an essential part of your assembly design - the decisions you make here will have a profound impact on your jury or assembly 6) We offer this template simply as a way to help you open up conversations about the costs of these processes and to help you think about what is involved 7) Citizens' "assembly" and "jury" are used interchangeable in this budget - they are basically the same process - with an assembly having more than 40 participants and a jury less then 40 (often between 12 and 30) 8) This is a budget calculator - so when you add your predicted costs and time in the yellow sections the budget calculator will give you a total for that line in the green section 9) Columns D to F are designed to calculate people's time, columns G to H are designed to calculate other costs per session, and column I is designed to enable you to add other costs which don't fit in D to H 10) This budget tool accompanies 6 Steps to a Citizens' Assembly: https://www.citizensinpower.com/all-resources/six-steps
2	Citizens' Jury and Citizens' Assembly cost calculator	Costs are net of any VAT	This describes a bit more of the detail of each cost line. We have tried to breakdown the costs as individual lines but of course some costs could be bundled together. For example, if you work with an assembly or jury lead facilitator or service provider, then you are likely to bundle a series of cost lines into one overall procured package. But we hope it's useful to breakdown the costs line by line to help you think about all aspects of your design.	People costs - enter the cost per day, number of people and number of days			Other session costs - enter any other non-people costs for any live sessions and number of sessions		Enter other one-off costs that don't fit elsewhere	Total people costs + other sessions costs + other
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4				People costs			Other session costs		Other
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6		Cost area	Cost detail	p/day	# of people	# of days	p/session	# of sessions	Other costs	Total costs
7	Overall costs	Time for you/your organisation/s	Cost of lead person/s time - this could be backfill to do their normal work or grow capacity							£0
8	Project management costs	Consultancy	Potential payments or fees to buy in relevant experience or expertise							£0
9	for your assembly/jury	Evaluation	Fees, materials, documentation, archiving to support overall evaluation approach							£0
10		Assembly producer	Assembly producing structure: from completing design of assembly to follow-through plans							£0
11		Assembly assistant	Assembly assistant structure to support producer (or lead facilitator)							£0
12		Fundraising	Payments or fees to pay for fundraising for the project							£0
13	Subtotal									£0
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15		Cost area	Cost detail	p/day	# of people	# of days	p/session	# of sessions	Other costs	Total costs
16	1. Research/Feasability	Prep/onboarding co-designers	Costs associated with prep for deliberative research and/or onboarding participants							£0
17	Design and preparation	Citizen selection costs	If citizens are selected at random for deliberative workshops/research to design assembly							£0
18	budget for your	Citizen deliberation + design	Payments to citizens to help co-design assembly, costs of organising sessions							£0
19	assembly/jury	Sector deliberation	Payments to unsalaried people to help co-design assembly, costs of putting on sessions							£0
20		Actors + Stakeholders	Potential hosting costs to support development of relationship with actors/stakeholders							£0
21		Research materials	A budget to support purchase of learning materials or access training programmes							£0
22		Travel	A budget to support travel for this research, feasibility and design phase							£0
23		Research partner	Assessing costs of potential consultancy support for research and design							£0
24	Subtotal									£0
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26		Cost area	Cost detail	p/day	# of people	# of days	p/session	# of sessions	Other costs	Total costs
27	2. Good Governance	Recruitment costs	Any costs of appointing your Oversight Group and/or Advisory Panel							£0
28	Independent oversight of	Oversight group	Overseeing design and process - cost related to any fees, travel, accommodation or support							£0
29	your assembly/jury	Advisory group	Selecting evidence - costs related to any fees, travel, accommodation or support							£0
30		Research costs	Potential costs for Advisory Panel to assemble or curate required research for assembly							£0
31	Subtotal									£0
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33		Cost area	Cost detail	p/day	# of people	# of days	p/session	# of sessions	Other costs	Total costs
34	3. Communications	External assets	Development and creation of illustrations or audio-visual assets for public communications							£0
35	Proactive public relations	Online presence	Website, social media channels, live streaming							£0
36	for your assembly/jury	Assembly assets	Development and creation of illustrations or audio-visual assets for assembly							£0
37		Communications team	General comms - costs related to any fees, travel, accommodation							£0
38		Press team	PR support - costs related to any fees, travel, accommodation							£0
39	Subtotal									£0
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41		Cost area	Cost detail	p/day	# of people	# of days	p/session	# of sessions	Other costs	Total costs
42	4. Selecting Citizens	Targeted engagement	Costs of working with organisations representing specific communities + engagement work							£0
43	Civic engagement + lottery	Democratic lottery	Costs of random selection to create representative group of citizens for assembly/jury							£0
44	Subtotal									£0
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46		Cost area	Cost detail	p/day	# of people	# of days	p/session	# of sessions	Other costs	Total costs
47	5. Assembly or jury	Training	Costs associated with training and developing local facilitation team							£0
48	Costs of the actual	Onboarding facilitators	Costs associated with onboarding facilitators prior to the assembly							£0
49	assembly or jury	Lead facilitator/s	External facilitator/s to help design and act as lead facilitator: fees, travel, accommodation							£0
50		Support staff	Wider staff team to support smooth running of assembly - fees, travel, accomm							£0
51		Participants	Payments for citizens attending the assembly							£0
52		Participants	Travel and accommodation to attend the assembly							£0
53		Participants	Tech support to engage fully and equally with the assembly							£0
54		Witness costs	Expenses to participate in the assembly							£0
55		Access costs	BSL, hearing loops, braille, interpretation etc. so everyone can fully with the assembly							£0
56		Caring and support costs	Costs of child care or other caring responsibilities so everyone can fully engage							£0
57		Venue	Hire fees associated with in-person assembly (including quiet/chill-out space)							£0
58		Catering	Catering for breaks and lunches during in-person assembly							£0
59		Online	Costs for hosting, supporting and delivering online assembly							£0
60		Streaming	Costs associated with any live-streaming, broadcast or recordings for assembly							£0
61		Commissioning	Potential funds for assembly to activate recommendations or kick-start follow-up							£0
62	Subtotal									£0
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64	Step	Cost area	Cost detail	p/day	# of people	# of days	p/session	# of sessions	Other costs	Total costs
65	6. Follow-up	Presenting assembly findings	Costs associated with citizesns recording and writing up assembly into accessible formats							£0
66	Costs of ensuring there	Celebratory event	Costs associated with event to bring together commissioners with participants							£0
67	is excellent follow-up	Citizens oversight group	Costs associated with assembly or jury members overseeing implementation of outcomes							£0
68	and legacy	Ongoing governance	Additional arrangements for ongoing delivery of recommendations							£0
69		Ongoing events	Costs for events to maintain momentum of assembly							£0
70		Producing story	Costs for editing documentary and archival footage to tell the story of assembly							£0
71	Subtotal									£0
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73	Contingency	Unexpected costs	Unallocated funds to support expected costs							£0
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75	Total cost									£0
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