Sample RailsConf Cost
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To see how much your event will cost, sign in and create your own copy of this Google spreadsheet (File > Create a Copy...) and fill in the yellow fields.
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Total hours of footage to be recorded (example: two simultaneous sessions for one 8-hour day would be 16 hours)48<-- Only modify fields with a yellow background
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Total days that recording will take place3
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Total simultaneous sessions (tracks)4
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Total number of attendees (only change if you want wifi)0<-- change this number if you want our wifi services
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All presenters are willing to release under Creative Commons licenseyes
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Number of staff required5
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ServiceUnitPriceQuantityExtended price
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Recording / Editing / Post-productionHours$600.0048$28,800.00
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Per day equipment setup/usage/teardown feeTracks per day$1,000.0012$12,000.00
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High-capacity wifiAttendees + $500 per day<200 = $10 each
200-299 = $7.50 each (min $2500)
300+ = $5 each (min $3000)
0$0.00
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Networking equipment freight (48 states price)Single fee$400.001$0.00
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Video equipment freight (48 states price)Tracks$600.004$2,400.00
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Airfare SLC to LAX (prices may vary)Staff$150.005$750.00
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Hotel rates (prices may vary)Staff/4*(Days + 2)$100.0010$1,000.00
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Web hostingFree
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Subtotal for video services$40,800.00
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25% discount for CC license$10,200.00
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Subtotal for other fees$4,150.00
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Total$34,750.00
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50% deposit required$17,375.00
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50% due on final delivery$17,375.00
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