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Desk Booking & Check-in Template
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A free 2-week hot desk planner with attendance tracking · 2026 edition · by OfficeRnD
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Built for Google Sheets · File → Make a copy before you start
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 WHAT'S INSIDE
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SetupEnter your desks and your people once. Everything else reads from here.
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BookingsA 2-week grid, Monday to Friday. Pick a name from the dropdown to book a desk.
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Check-inMark who actually turned up. Booked, showed, no-show — the log the numbers rest on.
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Day ViewPick a day and see the whole floor: taken, free, and who didn't show.
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DashboardUtilisation by day and by weekday, peak vs average, no-show rate, and how many desks you actually need.
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 SET IT UP IN FOUR STEPS
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1File → Make a copy so it saves to your Drive, then open Setup: list your desks and your people.
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2Open the Bookings tab. For each desk and day, pick who is sitting there from the dropdown.
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3Each morning, open the Check-in tab and mark who showed up and who didn't.
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4Read the Dashboard: utilisation, your Tuesday-vs-Friday problem, and your real desk requirement.
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READY FOR SOMETHING THAT UPDATES ITSELF?
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OfficeRnD Workplace does this — without the spreadsheet
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Book desks and meeting rooms on a real interactive floor plan, check people in automatically instead of by hand, and get utilisation and no-show data you can trust — inside Microsoft Teams, Outlook, Google Calendar or Slack, so nobody has to learn a new app.
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► BOOK A LIVE DEMOSee how desk booking works →
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See it running on your own floor plan — 30 minutes.4.6 / 5 on G2 · Leader in Desk Booking, Room Booking and Space Management.
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Teams like Tide run their hybrid workplace on OfficeRnD.
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 SIGNS YOU'VE OUTGROWN A SPREADSHEET
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•More than ~30 desks, more than one floor, or more than one office on the same file.
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•Somebody has to walk the floor with a laptop to fill in the check-in tab.
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•Meeting rooms, parking or visitors need booking alongside the desks.
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•You want months of utilisation and no-show history, not a rolling two weeks.
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•You need the desk count to be defensible to finance, not an estimate from ten working days.
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Free to use and share. The sample desks, people, bookings and check-ins are dummy data — overwrite them with your own.
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