BAF Melbourne Pilot Budget
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ItemNotesBudgetActual SpentRemainingPaid?Comments
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EXPENSES
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Red Tape
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Public liability insuranceOne-off event insurance (Melbourne Insurance Brokers)$355.00$355.00$0.00Yes
Paid ($355.00) by Christian 11/01/17- REPAID 1/02/17
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Sub-total$355.00
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Pre-event costs
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Printing and postagePre-event mailouts (printing and postage for packages sent to participants)
Printing costs for questionaires for data capture
$0.00$0.00$0.00Yes
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Parents & Participants Meet & Greet 1Catering by Luce McHugh$120.00$150.00$0.00Yes
Paid from Be Awesome Account 6/03/17
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Parents & Participants Final Meet & Greet Catering by Luce McHugh$0.00$150.00$0.00Yes
Paid from Be Awesome Account 6/03/17
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Sub-total$100.00
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Crowdfunding
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Online advertising for crowd-funding campaignFacebook & Youtube$0.00$0.00$0.00Yes
Paid for by Christian ($150)
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Posters and distributionPosterbill$0.00$0.00$0.00Yes
Paid for by Christian ($200)
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Pozible expensesPozible service fees 4% of total $602.16$602.16$0.00Yes
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Pozible transaction fees2.4%+ 30c per transaction$300.00$359.98$0.00Yes
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Pozible declined pledgesExpect 3% of total$0.00$0.00$0.00Yes
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Crowdfunding expensesPrinting of posters$109.00$109.00$0.00Yes
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Nylund Design (keyrings)$211.00$211.00$0.00Yes
Paid from Be Awesome Account
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Remaining budget$430.00$430.00
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Sub-total$2,100.00
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Structures
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Major structure (9m x 12m megastructure)
Minor structures (5 x 4m x 4m structures)
Includes delivery, assembly and dissassembly, certification and insurances.$5,382.96$5,382.96$0.00Yes
Deposit ($2,691.48) paid by Christian 9/01/17 - REPAID 1/02/17
Balance ($2,691.48) paid from Be Awesome Account 31/01/17
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Tie downWeights to tie down structures (Harts Party Hire)
Pick up, delivery and set up of weights and return (Harts Party Hire)
$2,091.10$2,091.10$0.00Yes
Paid from Be Awesome Account
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Budget for miscellaneous materialsCable ties, rope, flag, gaffer tape, first aid kits, air horn etc.$0.00$0.00$0.00Yes
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Material for challengesTotal costs$546.00$0.00$0.00Yes
Paid by Jess with BA card
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Event signageSignage to festival area$0.00$0.00$0.00
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Sub-total$7,432.96
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Event Day
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Site hireSite: Como Park North, City of Stonnington $1,455.00$1,455.00$0.00Yes
Paid from Be Awesome Account 28/02/17
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Toilet & FencingRapid Hire Group:
Portable toilet 1 day hire ($290.00)
30m (13 x panels 2.4 x 2.1) ($260.00)
$550.00$550.00$0.00
Paid for by Christian ($550) - REPAID 1/02/17
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Generator hire$160.00$160.00$0.00Yes
Paid by Jess with BA card 27/01/17
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AVPA Hire (speakers, cables and desk)
Lighting (Kids Disco Parties, all-inclusive)
$200.00$200.00$0.00Yes
Paid from Be Awesome Account
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CateringSnacks and lunch for kids x 12$200.00$180.00$0.00Yes
Paid from Be Awesome Account 6/03/17
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Dream Team catering for 20 people$200.00$180.00$0.00Yes
Paid from Be Awesome Account 6/03/17
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Petty cashCash on hand for event day expenses$0.00$0.00$0.00Yes
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Balloons Be Awesome paraphonalia to hand out$0.00$0.00$0.00Yes
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Streamers & CelebrationConfetti machines$132.00$132.00$0.00Yes
Paid with Be Awesome Card
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Budget for streamers purchased from a party shop$0.00$0.00$0.00Yes
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T shirtsT-shirts for participants (25 shirts)$369.00$369.00$0.00Yes
Paid from Be Awesome Account (30/01/17)
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T-shirts for Dream Team (25 shirts)$312.00$312.00$0.00Yes
Paid from Be Awesome Account (30/01/17)
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Sub-total$3,700.00
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Documentation
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Video documentation of the pilotDocumentation by Daniel Gallagher$550.00$550.00$0.00Yes
Paid from Be Awesome Account (2/02/17)
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Sub-total$500.00
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Contingency
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Project contingency Approx. 10% contingency for changes in scope and insurance excess$0.00$0.00$0.00Yes
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Sub-total$950.00
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TOTAL EXPENSES$14,275.22$13,499.20$430.00
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INCOME
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Participant fees10 participants / $150 ea.$1,500.00
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Crowdfunding Pozible campaign$10,204.00
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Other DonationsCraig Rossiter$50.00
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Melina Talanis$25.00
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Launch event$140.00
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Dream Team T-shirt contribution15 people x $10?$40.00
Mulat, Rachel, Anneke
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Christian's investmentChristian to cover shortfall in funding$2,336.22
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TOTAL INCOME$14,295.22
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BALANCE-$20.00
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Budget
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