BAF Melbourne Pilot Budget
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ItemNotesBack Up BudgetActualSpentRemainingPaid?Comments
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EXPENSES
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Red Tape
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Public liability insuranceOne-off event insurance (Melbourne Insurance Brokers)$355.00$355.00$0.00Yes
Paid ($355.00) by Christian 11/01/17- TO BE REPAID
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Sub-total$355.00
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Pre-event costs
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Printing and postagePre-event mailouts (printing and postage for packages sent to participants)
Printing costs for questionaires for data capture
$0.00$0.00
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Sub-total$100.00
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Crowdfunding
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Online advertising for crowd-funding campaign
Facebook & Youtube$0.00$0.00
Paid for by Christian ($150)
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Posters and distributionPosterbill$0.00$0.00
Paid for by Christian ($200)
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Pozible expensesPozible fees 4% of total $600.00$600.00
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Pozible transaction fees2.4%+ 30c per transaction$300.00$300.00
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Pozible declined pledgesExpect 3% of total$450.00$450.00
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Crowdfunding expensesCosts to produce crowdfunding rewards$750.00$750.00
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Sub-total$2,100.00
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Structures
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Major structure (9m x 12m megastructure)
Minor structures (5 x 4m x 4m structures)
Includes delivery, assembly and dissassembly, certification and insurances.$5,382.96$2,691.48$2,691.48
Deposit ($2,691.48) paid by Christian 9/01/17 - TO BE REPAID
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Tie downWeights to tie down structures (Harts Party Hire)$1,421.00$750.00
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Budget for miscellaneous materialsCable ties, rope, flag, gaffer tape, first aid kits, air horn etc.$0.00$0.00
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Challenge 1 costsVarious materials and props$150.00$150.00
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Challenge 2 costsVarious materials and props$150.00$150.00
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Challenge 3 costsVarious materials and props$150.00$150.00
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Temporary fencing hire80m + footing bases for tie-down (x 110) $350$500.00$500.00
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Event signageSignage to festival area$250.00$250.00
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Sub-total$8,782.96
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Event Day
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Site hireSite: Como Park North, City of Stonnington $1,400.00$1,400.00
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Portable toilet 1 day hire$500.00$500.00
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AVPA Hire (speakers, cables and desk)
Lighting (Kids Disco Parties, all-inclusive)
$200.00$200.00
Kids Disco Parties provide an all inclusive package and they've agreed to partner with us at this discount rate :)
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CateringSnacks and lunch for kids x 20$250.00$250.00
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Dream Team catering for 20 people$200.00$200.00
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Petty cashCash on hand for event day expenses$0.00$0.00
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Balloons Be Awesome paraphonalia to hand out$100.00$100.00
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Streamers & CelebrationConfetti machine hire $450 + security deposit $450.00$450.00
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Budget for streamers purchased from a party shop$0.00$0.00
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T shirtsT-shirts for participants, 20 shirts$0.00$0.00
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Sub-total$3,700.00
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Documentation
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Video documentation of the pilotDocumentation and editing$0.00$0.00
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Sub-total$500.00
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Contingency
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Project contingency Approx. 10% contingency for changes in scope and insurance excess$0.00$0.00
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Sub-total$950.00
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TOTAL EXPENSES$13,558.96$9,841.48
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INCOME
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Participant fees11 participants / $150 ea.$1,650.00
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Crowdfunding Pozible campaign$10,204.00
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Other DonationsCraig Rossiter$50.00
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Christian's investmentChristian to cover shortfall in funding$1,654.96
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TOTAL INCOME$13,558.96
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BALANCE$0.00
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