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"All the stuff"Agenda - focus for this meetingMinutes - what we accomplished!Follow up....
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Welcome, IntroductionsIntroductions Present: Jeff, Robert, Kim Absent:
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VAB Standard Operating Procedures (SOPs)
https://docs.google.com/document/d/149h_5A2ZiBfuYm-JopWZ_-QVG2NLrrvcfydl3KlIloA/edit?usp=sharing
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OFFICER REPORTS
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"The Voice" - PTSA liaison and Smoke and Scales KIM LEEPTSA report. Items for sharing.Go to Smoke and Scales for all updated links and forms. Auction is different this year. May be back to the original plan. The Foundation may be taking it on. Follow up with Suzanna S. about new policy. Smoke and Scales is updated every Wednesday morning during the school year (except winter and spring breaks). The deadline for submissions is 4:00 PM on the Sunday before publication. Send announcement as plain text in an email message. Photos and graphics must be sent as attachments in JPG format. Verify all dates, times, names, contact information, links and other details prior to submission.
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"Membership Maven" MARTHA KAPITANOVReport: Martha Kapitanov - how's membership looking? 15 members so far for 2018-19. Stickers have been ordered and members will be recieving them from the Foundation. We will advertise VAB at Thursday's back to school night.Follow up with double orders on stickers. Advertise with Back to school night.Update membership form to include more volunteer options (like help with updating the website)
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"Treasurer" Money Man/Maven) ROB MORLEY Reoccuring budget items https://docs.google.com/spreadsheets/d/1R_FnjOhUZCjvoKvGeJBsb3dwmRGHSS9oSjnQ1zVpMyw/edit?usp=sharingReport: Rob Morley. Same policy this year requires that reimbursements over $100 must be pre-approved and made with the school credit card. Parents, when helping us by purchasing things, please be mindful of this. Discuss shifting to 501 c3 statusPresented budget. on Double vistaprint order. Request 614 Reconcilliation report.
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"Social Genius " KIM LEESend refreshment and volunteer requests for Nov. 2nd Art Gallery Art Walk. We created a VAB sign up genius account so that it can be passed on from year to year.Kim will send out requests based on last year. Jeff has secured room 153.
Jeff to secure bus. Find parent to help with setup. Kim will be there.
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Auction Chair "Rainmaker" We are in need of an auction chair for the VAB. Any ideas?
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COLLEEN HALL 'Travel Agents"/EventsShifting schedule to domestic travel for 2018-19. Looking at Baltimore or Chicago with the goal of keeping below $600. Date options include Jan. 18-21st (MLK day) and Spring break dates. Thoughts? We are looking to work with a travel company for 2019-20 travel to Spain (Barcelona, Madrid, etc.). Information to parents and students to come in first semester to begin savings. Chicago during Spring Break. What about Savanah?
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TEACHER REPORTS
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Kori MosleyPart time and will not be attending.
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Georgianne StinnettFlooded basement.
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Jeff Hall
Off to a good start. New renovations. Mural project intro.
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ANNUAL EVENTS
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Back to School Night (September 20st) 6:30 - 8:30 - have snacks, donation forms, and a "snapshot"Jeff to get snacks, water, and donations forms to teachers with updated volunteer forms.Jeff to man table upstairs. Can Martha help? Have stickers, but they have to sign up.
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Fall Festival (October 5th)Sign up genius for parental help.Kim did not organized last organize.Ask Kori how parents signed up to help?
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First Fridays Art Walk (November 2nd)
Nov. 2nd. Jeff to secure room and driver. See SOP for food for event
Do not submit reciepts twice.
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Winter Art Trek (January or February)Look at shows for VMFA? Manchester galleries? ICA???? Feb.
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Youth Art & Music Month (March 7) 6 - 9, remarks @ 7:30 pm
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Un-Lock-in/Future Dragon Welcome Event (April 13th)(This event is important for advocacy! While students are participating in hands-on workshps, VAB members can offer parents the opportunity to discuss art dept. options)
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Incoming Parent Orientation (May _____th) at 5:30pm in the school auditorium to acquaint you with ways in which
parents can become involved. This one hour program will be followed by a
punch-and-cookies reception with current parents in the cafeteria.
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Senior Show (May 31st this year! Early!)
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SOCIAL EVENTS
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Winter Holiday Party (December)cancelled for 2017. Discuss how to improve for next year. Importance of inviting newest members to encourage continued participation and to see who might be willing to help.Pick date/place early. Dates outside of scheduled school days become problematic for too many.
Nov. 30 - not quite -winter holiday party at Kim's
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End-of-the-Year Party (May)
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NEW BUSINESS
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BudgetReoccuring budget items https://docs.google.com/spreadsheets/d/1R_FnjOhUZCjvoKvGeJBsb3dwmRGHSS9oSjnQ1zVpMyw/edit?usp=sharingAny amount helps.
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Standard Operating Procedures - use this link to keep track of events and related notes!https://docs.google.com/document/d/149h_5A2ZiBfuYm-JopWZ_-QVG2NLrrvcfydl3KlIloA/edit?usp=sharingWeb site updates - gallery is OLD OLD OLD - we either need to update it or delete it....think about how to proceed
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Job descriptions/board and support committee chairs
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Open
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AWARDS AND TRAVEL
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International travelSpain summer of 2020
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Domestic travel
Domestic (Baltimore or Chicago) Spring Break 2019
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Judith Kowler Awards of Excellence
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Scholastic
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SPECIAL PROGRAMS
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pARTnerhips
Waiting to hear from Studio Two Three for 1st Semester plan.
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Guest ArtistsFigure model (for 4 Figure Drawing Fridays) David Camden, Kirk O'Brien, Regula Franz, Tommy Van Auken (with more figure models), Colleen Phelon Hall - Maggie Walker Mural. Lunchtime lecture series. See Funding requests.
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TEACHER NEEDS:
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Jeff
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Georgianne
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Kori
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NEXT MEETING DATE(S)Nov. 2 6pm - Fall Art Walk
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Feb. 19 @ 5:15 - 6:15 pm
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