ABCDEF
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DUEDESCRIPTIONAMOUNTSEND TOFUTURE FUND CONNECT
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red = updated this year
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JUN / JUL

before school year begins		Outgoing treasurer: Close out books on previous fiscal year (FY). Prepare Annual Financial Report. Submit books for Year-End Financial Review (formerly Audit), according to Bylaws.Unit
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Finalize new FY Operating Budget. Consider updating due to any situational changes over the summer. Budget must be adopted at first Association meeting.
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Update FutureFund Connect Board Members (if not already done): add officers/committee chairpersons, including Membership, Legislation, Reflections, etc. Update FutureFund Connect Team Access too.Update
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File new signature cards (of authorized signers) with the bank.
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Transfer access to PTA safe & all financial accounts. Limit access to current treasurer, president, & maybe one other officer (unrelated, authorized signer?).
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Where applicable, update online leaders/acess to accounts: bank, FutureFund Connect, TOTEM/Stripe, corporate gift matching, email, social media, webpage, etc.Update
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If applicable, update membership dues on TOTEM, membership pamphlets, etc. Notify GCPTA of any changes to your unit dues.
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Review Bylaws & Standing Rules. Make sure latest copy of Bylaws & Bylaws Signature Page have been uploaded into FutureFund Connect.Upload
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Obtain outgoing treasurer's records after the Year-End Financial Review is performed.
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Pay summer bills as previously approved.Varies
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AUGAll board members & committee chairs/members complete Confilct/Whistleblower Form; keep on file.
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All Year-End Financial Reviews (previous FY) due.Upload
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Appoint at first Board meeting & Ratify appointments at first Association meeting:
1) current (non-authorized-signer) PTA member(s) to review monthly bank statements and reconciliations
2) Financial Review Committee, if needed. See Bylaws for details.
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Adopt at first Association meeting & upload into FutureFund Connect:
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1) BUDGET current FYUpload
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2) ANNUAL FINANCIAL REPORT last FYUpload
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3) YEAR-END FINANCIAL REVIEW with Checklist & Recommendations last FYUpload
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4) PROGRAMS & FUNDRAISERS / ANNUAL EVENTS CALENDAR current FY
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Submit Monthly Membership Remittance for non-TOTEM dues with GCPTA Membership Remittance Form.$7.00/mbrCouncil
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SEPRatify board appointments, if not already done -- monthly reviewer(s) for bank statements & bank reconciliations, financial review committee
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Adopt & upload, if not already done -- current FY: Budget; last FY: Annual Financial Report & Year-End Financial Review (with Checklist & Recommendations).Upload
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Payments due to GCPTA. May be combined in one check. Attach GCPTA Regular Remittance Form.
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1) Council Operating Contribution DUE OCTOBER 1.$150 Council
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2) Membership Envelopes$25/500Council
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3) Administrators' Luncheon$50/personCouncil
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RSVP (usually unit president & principal) & pay for Administrators' Luncheon (see above).Council
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File & upload documents below once Year-End FINANCIAL REVIEW is completed & adopted by Association. Deadline to submit is 4½ months after fiscal year end (FYE), but can be submitted once financial review is adopted. (Forms to be filed by last year's treasurer, unless outside firm hired.) FYE 5/31: file by 10/15. FYE 6/30: file by 11/15.
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1) FEDERAL TAX RETURN - IRS 990/990EZ & Sch. A or IRS 990N**IRSUpload
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2) STATE TAX RETURN - FTB 199 or FTB 199N**FTBUpload
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3) OAG RRF-1 Registration Renewal & CT-TR-1 Treasurer's Report (or IRS 990/990EZ, if filed; 990N will NOT be accepted)$25+ (RRF1)**OAG of CAUpload
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For Incorporated Units: May need to renew SI-100 Form Statement of Information Domestic Non-Profit. Renewal every two years; deadline to file varies among units. Upload renewal into FutureFund Connect.$20**SOS of CAUpload
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Submit Monthly Membership Remittance for non-TOTEM dues with GCPTA Membership Remittance Form. Deadline for READY-SET-REMIT Membership Award (at least 30 members).Council
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OCTPresident/treasurer to complete AIM Insurance Questionnaire. (Link sent only to president.) Pay INSURANCE PREMIUM via ACH transfer (preferred) or unit check, no later than JANUARY 4 or a $50 late fee applies. If paying by check, payment must be RECEIVED BY JANUARY 4, NOT postmarked by Jan 4.TBD**AIM Insurance
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File Federal & State Forms, if haven't done so: IRS 990/990EZ & Sch. A or 990N; FTB 199 or 199N; OAG RRF-1 & CT-TR-1 (f applicable). FYE MAY 31: FILE BY OCTOBER 15. FYE 6/30: file by 11/15.$25+ (RRF1)**IRS/FTB
/OAG of CA		Upload
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Pay for Council Operating Contribution, Membership Envelopes, Administrators' Luncheon, if not yet paid. Now overdue; submit with GCPTA Regular Remittance Form.VariousCouncil
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Submit Monthly Membership Remittance for non-TOTEM dues with GCPTA Membership Remittance Form. Deadline: must have at least 15 memberships to be IN COMPLIANCE.$7.00/mbrCouncil
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NOVNonprofit Raffle Registration CT-NRP-1 registration for UPCOMING CALENDAR YEAR raffles OPENS NOVEMBER 1. Allow at least 60 days for processing.$30 **OAG of CAUpload
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File Federal & State Forms, if haven't done so: IRS 990/990EZ & Sch. A or 990N; FTB 199 or 199N; OAG RRF-1 & CT-TR-1 (f applicable). FYE 5/31: file by 10/15. FYE JUNE 30: FILE BY NOVEMBER 15.$25+ (RRF1)**IRS/FTB
/OAG of CA		Upload
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Submit Monthly Membership Remittance for non-TOTEM dues with GCPTA Membership Remittance Form. Review deadlines for membership challenges.$7.00/mbrCouncil
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DECIf FYE MAY 31, submit books for midyear financial review (June 1-November 30). Upload current FY MID-YEAR FINANCIAL REVIEW with CHECKLIST & RECOMMENDATIONS once adopted by Association.Upload
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Complete Insurance Questionnaire online, if not yet done. Insurance Premium payment must be RECEIVED BY JANUARY 4, NOT postmarked by January 4, or a $50 late fee applies.TBD**AIM Insurance
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Complete WORKER'S COMP ANNUAL PAYROLL REPORT (covers Jan 5-Jan 4) once online form available (mid-December) BY JANUARY 31. Any fees also due by January 31.Varies**AIM InsuranceUpload
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Register to attend CA State PTA Legislation Conference in Sacramento.TBDCA State PTA
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Submit Monthly Membership Remittance for non-TOTEM dues with GCPTA Membership Remittance Form. Review deadlines for membership challenges.$7.00/mbrCouncil
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JANIf FYE June 30, submit books for midyear financial review (July 1-December 31). Upload MID-YEAR FINANCIAL REVIEW with CHECKLIST & RECOMMENDATIONS once adopted by Association.Upload
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Complete Insurance Questionnaire online, if not yet done. Insurance Premium payment must be RECEIVED BY JANUARY 4, NOT postmarked by January 4, or a $50 late fee applies. Upload Certificate of Insurance (COI) into FutureFund Connect.TBD**AIM InsuranceUpload
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WORKER'S COMP ANNUAL PAYROLL REPORT & SURCHARGE FEES, if any, DUE BY JANUARY 31. Upload report into FutureFund Connect.Varies**AIM InsuranceUpload
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RSVP (usually unit president & principal) & pay for GCPTA Founders' Day celebration dinner. Attach GCPTA Regular Remittance Form.$50/personCouncil
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Nonprofit Raffle Report CT-NRP-2 report must be filed if CT-NRP-1 filed for PREVIOUS CALENDAR YEAR, even if no raffles were conducted. DUE FEBRUARY 1. Upload into FutureFund Connect.**OAG of CA
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Submit Monthly Membership Remittance for non-TOTEM dues with GCPTA Membership Remittance Form. Review deadlines for membership challenges.$7.00/mbrCouncilUpload
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FEBNonprofit Raffle Report CT-NRP-2 due Feburary 1.**OAG of CAUpload
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All Mid-Year Financial Reviews due. Must be adopted by Association. Upload into FutureFund Connect.Upload
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RSVP & pay for GCPTA Founders' Day celebration dinner, if not done yet. Attach GCPTA Regular Remittance Form.$50/personCouncil
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Submit Monthly Membership Remittance for non-TOTEM dues with GCPTA Membership Remittance Form. Review deadlines for membership challenges.$7.00/mbrCouncil
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MARPay any monies owed to GCPTA. Attach GCPTA Regular Remittance Form.VariousCouncil
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Board-Elect: Register to attend California State PTA Convention.TBDCA State PTA
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Submit Monthly Membership Remittance for non-TOTEM dues with GCPTA Membership Remittance Form. Review deadlines for membership challenges.$7.00/mbrCouncil
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APR / MAYAppoint Budget Committee & meet to prepare next year's budget. At final Association meeting, adopt budget & release funds for summer expenses.
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Request all unit bills pertaining to the current FY be submitted for reimbursement/payment BEFORE FYE.Various
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Deposit Council All-Star Memberships check BEFORE FYE.Unit (from Council)
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Board-Elect: Register/attend Council WorkshopsCouncil
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Board-Elect: Register to attend First District PTA District Leadership Conference (first Saturday in June)TBDDistrict PTA
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Update FutureFund Connect Board Members: add officers/committee chairpersons, including Membership, Legislation, Reflections, Student Welfare, Family Engagement, Red Ribbon Week, etc.Update
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Order Membership envelopes. (Payment due in August.)TBDCouncil
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FINAL MEMBERSHIP REMITTANCE for non-TOTEM memberships for the FY membership totals DUE. Must be received by June 1.$7.00/mbrCouncil
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JUN / JULClose out books for Year-End Financial Review. Prepare Annual Financial Report.
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Submit books for Year-End Financial Review, according to Bylaws.
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File new signature cards with the bank.
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Transfer access to PTA safe & all financial accounts. (Limit access to treasurer, president, & maybe one other unrelated, elected officer.)
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Pass on treasurer's records to incoming treasurer after Year-End Financial Review is performed.
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**THESE ITEMS ARE SENT & PAID (if applicable) DIRECTLY TO EACH RESPECTIVE AGENCY BY YOUR UNIT.
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IRS: Internal Revnue Service. FTB: Franchise Tax Board. OAG: Office of Attorney General. SOS: Secretary of State. AIM Insurance: CAPTA insurance vendor.
For all government agencies, if due date falls on a Saturday, Sunday, or a legal holiday, the due date is the next business day. (This excludes AIM.)
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To ensure receipt, retain confirmation pages/emails for online submissions & purchase tracking/return receipt service for US mailings.
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ALL MEMBERSHIP PAYMENTS TO GCPTA
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• must be payable to Glendale Council of PTA, Inc. (Do NOT make checks payable to Glendale Council PTA or GCPTA.)
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• must be submitted as a separate check for membership dues only.
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• must be submitted with a completed GCPTA Membership Remittance Form. (Keep a copy with PAF for unit records.)
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• can be delivered at Council Board or Association Meetings OR mailed via GUSD Interdepartmental Mail or US Mail:
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Glendale Council of PTA, Inc.
Attn: VP of Membership
223 N. Jackson St. #107
Glendale, CA 91206
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ALL OTHER PAYMENTS TO GCPTA
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• must be payable to Glendale Council of PTA, Inc. (Do NOT make checks payable to Glendale Council PTA or GCPTA.)
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• may be combined in one check, EXCLUDING membership dues.
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• must be submitted with a completed GCPTA Regular Remittance Form. (Keep a copy with PAF for unit records.)
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• can be delivered at GCPTA Board or Association Meetings OR mailed via GUSD Interdepartmental Mail or US Mail:
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Glendale Council of PTA, Inc.
Attn: Treasurer
223 N. Jackson St. #107
Glendale, CA 91206
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QUESTIONS Contact GCPTA Treasurer: Amelia Lapeña at alapena@glendalepta.org / 818.433.2489