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DayDept.2023 TimeDescription6:00:00 AM6:15:00 AM6:30:00 AM6:45:00 AM7:00:00 AM7:15:00 AM7:30:00 AM7:45:00 AM8:00:00 AM8:15:00 AM8:30:00 AM8:45:00 AM9:00:00 AM9:15:00 AM9:30:00 AM9:45:00 AM10:00:00 AM10:15:00 AM10:30:00 AM10:45:00 AM11:00:00 AM11:15:00 AM11:30:00 AM11:45:00 AM12:00:00 PM12:15:00 PM12:30:00 PM12:45:00 PM1:00:00 PM1:15:00 PM1:30:00 PM1:45:00 PM2:00:00 PM2:15:00 PM2:30:00 PM2:45:00 PM3:00:00 PM3:15:00 PM3:30:00 PM3:45:00 PM4:00:00 PM4:15:00 PM4:30:00 PM4:45:00 PM5:00:00 PM5:15:00 PM5:30:00 PM5:45:00 PM6:00:00 PM6:15:00 PM6:30:00 PM6:45:00 PM7:00:00 PM7:15:00 PM7:30:00 PM7:45:00 PM8:00:00 PM8:15:00 PM
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SaturdayCore Staff/Ops7:00:00 AMCore Race Staff Arrival - Breakfast On Site (League Provided)
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SaturdayCore Staff/Ops7:15:00 AMMeeting with all Core Race Staff
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SaturdayCore Staff/Ops7:30:00 AMAll Core Race Staff onsite, sorting equipment, pre-staging as nec.
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SaturdayCore Staff/Ops8:30:00 AMAll Staff getting “houses” in order for volunteers to show up at 9 AM
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SaturdayVolunteer9:00:00 AMCourse Setting / Infield Set-Up Volunteers Arrive
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SaturdayCourse Setting9:05:00 AMCourse Setting and Infield Set-up Volunteer Orientations and Safety Talk
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SaturdayCourse Setting9:15:00 AMBegin Course Set Up
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SaturdayCore Staff/Ops9:15:00 AMBegin Infield Set Up
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SaturdayCore Staff/Ops10:00:00 AMTeam PitZone areas open
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SaturdayCoach Supporter1:00:00 PMCoaches only meeting and coaches pre-ride
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SaturdayCore Staff/Ops1:00:00 PMLunch for All Core Staff and Volunteers (Provided by League)
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SaturdayCore Staff/Ops1:00:00 PMStaff report status to Ops Manager - Ops Manager creates afternoon punchlist
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SaturdayVolunteer1:00:00 PMRegistration Volunteers Arrive/ Registration set-up
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SaturdayRegistration1:00:00 PMRegistration Opens
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SaturdayVolunteer1:30:00 PMCourse Crossing Guard checks in and moves into Position
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SaturdayGRiT1:30:00 PMGRiT ride Begins
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SaturdayRace Director2:30:00 PMPre-Ride Begins
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SaturdayRace Director2:30-4:00_Red Pre-Ride (instructional, expect stopped riders on course)
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SaturdayRace Director4:00-5:00_Yellow Pre-Ride (continuous but not at a race pace)
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SaturdayRace Director3:30:00 PMVenue Status Check and Staff Pre-Ride and final course inspection/certification
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SaturdayChief Course Marshal5:00:00 PMCourse Closed / Sweep Course
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SaturdayRace Director5:00:00 PMMORE Friends and Family ride
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SaturdayRace Director5:15:00 PMStaff Meeting (Go over Sunday schedule)
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SaturdayCore Staff/Ops6:00:00 PMDepart Venue
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SaturdayCore Staff/Ops7:00:00 PMStaff Dinner near hotel
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SundayCore Staff/Ops6:15:00 AMCore Race Staff Arrival - Breakfast On Site (League Provided)
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SundayCore Staff/Ops6:45:00 AMPit Zone Manager In Place
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SundayParking6:45:00 AMParking Manager In Place
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SundayVolunteer7:00:00 AMVolunteer Tent Staffed and Coordinator in Place
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SundayChief Course Marshal7:00:00 AMStaff Course Check (ride course to verify that it is ready to race)
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SundayVolunteer7:00:00 AM1st Shift Parking Volunteers Arrive
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SundayVolunteer7:00:00 AMRegistration Volunteer Arrives
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SundayTiming7:00:00 AMTiming crew set-up system
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SundayParking7:10:00 AMParking Opens
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SundayCore Staff/Ops7:10:00 AMPit Zone Opens for team set up
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SundayAnnouncer7:15:00 AMPA System Ready and Tested at Start Line
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SundayVolunteer7:15:00 AM1st Shift Announcing Volunteer Arrives
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SundayChief Course Marshal7:45:00 AMCourse Marshal (1st Shift) and Sweeper Training
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SundayAnnouncer7:30:00 AMAnnouncer's Welcome
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SundayCore Staff/Ops7:30:00 AMEMS Arrive-Ops Team Member to Meet, Greet, and Park
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SundayRegistration7:30:00 AMRegistration Opens (8-11)
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SundayCoach Supporter7:30:00 AMCoach Meeting
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SundayVolunteer7:30:00 AM1st Shift Timing Volunteers Arrive (Scoring Assistants)
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SundayVolunteer7:30:00 AM1st Shift Staging Volunteers Training
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SundayVolunteer7:45:00 AM1st Shift Finish Line Support Volunteers Training (2 crossing guards, 2 lap cut-off time watchers)
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SundayRace Director7:50:00 AMConfirm that all Staff and Volunteers are in place and ready for 8:30 AM Race Start
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SundayRace Director7:56:00 AMNational Anthem
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SundayChief Course Marshal8:00:00 AMAll 1st Shift Course Marshals Head out on Course (must be set by 8:15 AM)
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SundayStaging Manager8:15:00 AMWave 1 Staging Opens
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Chief Course Marshal8:15:00 AM1st Shift Course Marshal Radio Check and Confirm Ready for Start (report back to Race Director)
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SundayRace Director8:45:00 AMWave 1 Start: Middle School Boys Wave (2 Minute Intervals)
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SundayStaging Manager9:30:00 AMWave 2 Staging Opens in 2 minute increments / First Call to Staging
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SundayRace Director10:00:00 AMWave 2 Start: Middle School Girls (2 Minute Intervals)
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SundayVolunteer10:15:00 AM2nd Shift Announcing Assistant Volunteer Arrives
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SundayTiming10:15:00 AMWave 1 Results posted; 15 minute Protest Period Begins
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SundayVolunteer10:15:00 AM2nd Shift Finish Line Support/Crossing Guard
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SundayVolunteer10:15:00 AM2nd Shift Timekeeping Volunteers
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SundayRegistration11:00:00 AMRegistration Closes
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SundayChief Course Marshal10:45:00 AM2nd Shift Course Marshal and Sweeper Training
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SundayStaging Manager10:45:00 AMWave 3 Staging Opens in 2 minute increments / First Call to Staging
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SundayChief Course Marshal11:15:00 AM2nd Shift Course Marshals Head Out On Course
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SundayRace Director11:15:00 AMWave 3 Start: High School Boys (HS2 and HS3 Boys, 2 Minute Intervals)
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SundayChief Course Marshal11:30:00 AM2nd Shift Course Marshal Radio Check and Confirm Ready for Start (report back to Race Director)
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SundayTiming11:30:00 AMWave 2 Results posted; 15 minute Protest Period Begins
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SundayStaging Manager12:00:00 AMWave 4 Staging Opens in 2 minute increments / First Call to Staging
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SundayRace Director12:30:00 PMWave 4 Start: High School Girls (Varsity, HS1, HS2, HS3)
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SundayTiming12:45:00 PMWave 3 Results posted; 15 minute Protest Period Begins
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SundayStaging Manager1:15:00 PMWave 5 Staging Opens
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SundayRace Director1:45:00 PMWave 5 Start: High School Boys (Varsity, HS1)
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SundayTiming2:00:00 AMWave 4 Results posted; 15 minute Protest Period Begins
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SundayChief Course Marshal3:00:00 PMFinal Sweep heads out/Course Recovery may begin behind final sweep (volunteers with bucket packs)
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SundayTiming3:15:00 PMWave 5 Results posted; 15 minute Protest Period Begins
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SundayChief Course Marshal3:45:00 PMFinal Sweep returns / course is closed
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SundayCore Staff/Ops3:45:00 PMInfield tear down begins / podiums set-up
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SundayTiming4:00:00 PMScoring Finalized for the race
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SundayCore Staff/Ops4:15:00 PMAwards
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SundayCore Staff/Ops4:45:00 PMTrailer Final Packing and Core Staff Debrief
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SundayCore Staff/Ops5:00:00 PMDepart Venue
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