Estrella War Staff XXXV (2019)
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XXXV (2019)PositionReports ToNameDeputyResponsibilitiesRequiredStatus
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Main 1: Site and ContractsKingdomSlaineEdwardAs defined for 2019: Site is responsible for bids and contracts as well as ensuring vendors follow expected protocol. Site also supports battlefield setup and marshallate activities.
At least two mains
are required
FILLED
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Main 2: Map and StewardKingdomGavinEdwardAs defined for 2019: Map and Steward is responsible for site layout documentation as well as items impactful to the modern experience (Parking, Watch, etc)
At least two mains
are required
FILLED
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Main 3: AdministrativeKingdomNichelleJulianaAs defined for 2019: Administrative is responsible for ensuring reporting requirements are met, legal documentation including insurance, registration, pre-registration, merchants and volunteer
At least two mains
are required
FILLED
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Main 4: Schedules and ActivitiesKingdomEmmaJulianaAs defined for 2019: Schedules and Activities gathers and coordinates all special events and published activities to ensure balance of schedule and accuracy of gatebook information
At least two mains
are required
FILLED
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Deputy 1: Drop-Dead1-4 as applicableEdwardN/AAs defined for 2019: Supporting Site and Maps
Not required,
but recommended
FILLED
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Deputy 2: Drop-Dead1-4 as applicableJulianaN/AAs defined for 2019: supporting Admin and Schedules
Not required,
but recommended
FILLED
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Main 1: Site and Contracts[See above]SlaineEdward[See above][See above][See above]
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Battlefield Set upMain 1: Site & ContractsCyrreddRudigerFollows specifications from treaty to set up battlefield boundaries and walls for hardsuit scenariosRequiredFILLED
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Land CoordinatorMain 1: Site & ContractsNikolausDomingoWorks with crowns, baronial representatives and maps to layout and measure camping areas.RequiredFILLED
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Rapier Battlefield Setup
Main 1: Site & ContractsSancha?OPENFollows specifications from treaty to set up battlefield boundaries and walls for rapier scenariosRequired???
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RegaliaMain 1: Site & ContractsLuciusRustand & SlyRetrieves, delivers and received permanent items used for events such as kiosks, banners, youth materials, table set up for A&S, court set up, etc. Aids with purchase and distribution of consumable goods including headset batteries, zip ties for site set up, propane, manages refills of diesel for generators, etc.RequiredFILLED
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Main 2: Map and Steward[See above]GavinEdward[See above][See above][See above]
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Dry RVMain 2: Map & StewardYonatonChadwickRecords RV space registrations and guides attendees in and out of RV areaRequiredFILLED
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MotorpoolMain 2: Map & Steward
Iler and Selim
N/ARecords and distributes golf carts as determined by contract requirements. Contacts golf cart company for cart failures, and replacement needs.RequiredFILLED
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ParkingMain 2: Map & StewardXavierOPENMonitors parking for multiple locations including tandem, paid and general. Responsible for ensuring emergency lanes and walking paths are free of vehicles.RequiredFILLED
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ShuttlesMain 2: Map & StewardNorah
Thyri and Daphne
Executes timely rides throughout site to ensure pick up and drop off for special needs as well as weary travelers between locations at various site points.RequiredFILLED
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WatchMain 2: Map & StewardIulianaOPENEstablishes and maintains wandering and posted watch volunteers for the increased safety and security of attendees 24/7 in all locations.RequiredFILLED
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Field SupportMain 2: Map & Steward (& Marshal)BlossomHE SigridWater bearing for combat days and fighting areasRequiredFILLED
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Field Support - Rapier
Main 2: Map & Steward (& Marshal)SanchaOPENPending Confirmation
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Main 3: Administrative[See above]NichelleJuliana[See above][See above][See above]
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Fundraiser Coordinator
Main 3: AdministrativeMarekN/AAssists separate fundraising coordinators for private events, (i.e. judges lunch, marshalls lunch, set-up BBQ, etc) to asset-share and make the most of their effortsOptionalFILLED
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MerchantsMain 3: AdministrativeDonngal
Josephine and Ruan
Works with merchants and maps to generate layout and registration tracking for merchants doing business at Estrella War. Required FILLED
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Pre-registrationMain 3: AdministrativeBethOPENGenerates pre-registration documents, monitors P.O. Box and works with PayPal and Exchequer officers to establish pre-paid entry proceduresRequiredFILLED
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Registration GateMain 3: AdministrativeMarriette
Ilaria and Bronwyn
Maintains entrance point, receipt of moneys for site-fees (if not pre-registered) and distributes tokens and parking passes.RequiredFILLED
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Volunteer Coordinator
Main 3: AdministrativeMorgaineAldgythaSolicits and tracks volunteers and volunteer hours for a variety of tasks from site set-up through tear down including working with raffle coordinator and merchants to establish volunteer prizes.RequiredFILLED
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Volunteer Support
Main 3: AdministrativeMusaIsmeralda Franceska Rusciolelli DaValeEnsures volunteers are hydrated and confirms immediate needsOptionalFILLED
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Royal LiaisonMain 3: Administrative (& Crowns)GoldaOPENInvites and assists royalty of the known world with their attendance requirements, documentation and scheduling opportunitiesRequiredFILLED
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Web MinisterMain 3: Administrative (& Schedule)Czypser
V of Monster Hall
Maintains the Website including countdown, documents, staffing (once updated in Regnum) descriptions, etc.RequiredFILLED
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Drawing Coordinator
Main 3: Administrative (& Volunteer)JodiN/AWorks with merchant coordinator and volunteer coordinator to collect items, tag and provide Drawing of prizes for tickets collected during volunteer hoursOptionalFILLED
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Main 4: Schedules and Activities[See above]EmmaJuliana[See above][See above][See above]
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A&S CollegiumMain 4: Schedules & ActivitiesJosephTom and LydiaCoordinates classes and offerings scheduled in the covered ramada for Estrella attendees on multiple days and in a wide variety of interests.RequiredFILLED
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A&S CompetitionMain 4: Schedules & ActivitiesAiofeValdisArranges for judges, space, documents (judging sheets) and advertisement of inter-kingdom Arts and Sciences competition.RequiredFILLED
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Artists ShowcaseMain 4: Schedules & ActivitiesMoiraMatteaCoordinates demonstrations and display of artisan works for open-conversation and information sharing.OptionalFILLED
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GatebookMain 4: Schedules & Activities
Juliana (Deputy 2)
OPENRecords welcome documents, schedules and site rules to be distributed either by paper at registration gate or electronically for self-publication. Working toward paperless gatebooks - coding and web publishing skills helpful.RequiredFILLED
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Media & Promotions
Main 4: Schedules & ActivitiesEmmeludtOPENGenerates social media advertising opportunities and events including key words, contests, and hashtag movementsOptionalFILLED
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School ToursMain 4: Schedules & ActivitiesHelgaOPENGuides school groups who have signed up to attend through a tour of pre-determined site activitiesRequiredFILLED
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Youth ActivitiesMain 4: Schedules & ActivitiesElizabethKaterinaOffers (parent monitored!) activities for youth in attendance from game corners to crafts. This is not a baby-sitting service.RequiredFILLED
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Town CrierMain 4: Schedules & ActivitiesVictoria 'Duckie' PalmaOPENGathers and trains town criers and compiles Announcements for morning and evening town criers for every day at war.OptionalFILLED
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Special EventsMain 4: Schedules & Activities (& Marshal)AiofeAliannsaMaintains schedule of public events held in Town Hall including tournaments, meetings and gatherings to ensure minimal event conflicts and public attendance opportunitiesRequiredFILLED
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Kingdom Officers
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ArcheryKingdomCalleashUlrichRoyal Archer of Atenveldt establishes and maintains archery scenarios per treaty guidelinesRequiredFILLED
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EMS LiaisonAdministrativeRowanOPENCoordinates and supports EMS contract including ensuring RV is leased, food for EMS contractors is arranged and supplies for First Aid area are purchased. EMS Liaison also coordinates 1st Aid location on Merchant's Row.
Required
reports to Seneschal
FILLED
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EquestrianMarshalN/A 2019N/A 2019Optional
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MarshalKingdomPelagiusOPENKingdom Earl Marshal responsible for safety guidelines on the field and boundary supportRequiredFILLED
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PayPalKingdomIzzaOPENRequiredFILLED
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Rapier MarshalMarshalRolandOPENRequiredFILLED
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Thrown WeaponsKingdomCalleashOPENRequiredFILLED
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