NHDS 3.2 Best Practices, Tools & Training 2017-08-01.xlsx
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Resource TitleHost Organisation(s)Program Name (if applicable)Digitization or Digital PreservationSynopsisURLEvaluation
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Canada
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Digital Preservation File Format Standards
Digitization and Digital Preservation Discussion Group / NHDS
Digital Preservation
This document is in draft mode, and is a deliverable as part of the NHDS strategy
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Preservation
Creator Guidelines. Making and maintaining digital materials : Guidelines for individuals
Canadian Heritage Information Network (CHIN)InterPARES projectDigital Preservation
This brochure-style document can help your organisation make informed decisions about creating and maintaining digital materials in ways that help ensure their preservation for as long as they are needed.
http://www.interpares.org/ip2/display_file.cfm?doc=ip2(pub)creator_guidelines_booklet.pdf
Broadly applicable (to all media in all sectors), although some of the recommendations appear best suited to digitized documents (text, or text with image). General information: concrete recommendations but without technical detail. Freely available online. Five years old. Produced by InterPares - a widely recognised international body focussing on digital preservation. Recommendations are in keeping with widely accepted (and adopted) best practices in the preservation community. This is very much applicable and in alignement with NHDS. Should be referenced or appealed to for best practices for digital preservation.
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Preservation
Preserver Guidelines. Preserving digital records : Guidelines for organizations
Canadian Heritage Information Network (CHIN)InterPARES projectDigital Preservation
These brochure-style document provides concrete advice to organisations that are responsible for the long-term preservation of digital records.
http://www.interpares.org/ip2/display_file.cfm?doc=ip2(pub)preserver_guidelines_booklet.pdf
Broadly applicable (to all media in all sectors), although some of the recommendations appear best suited to digitized documents (text, or text with image). General information: concrete recommendations but without technical detail. Freely available online. Five years old. Produced by InterPares - a widely recognised international body focussing on digital preservation. Recommendations are in keeping with widely accepted (and adopted) best practices in the preservation community. This is very much applicable and in alignement with NHDS. Should be referenced or appealed to for best practices for digital preseration.
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ProjectCapture Your Collections - Planning and Implementing Digitization ProjectsCanadian Heritage Information Network (CHIN)n/aDigitization
Online Guide for the planning in implementation of Digitization projects in cultural heritage institutions
http://canada.pch.gc.ca/eng/1447160408221#_Toc478824669
Broadly applicable (to all sectors), although recommendations are primarily for images and text. Offers general information with minimal technical detail. Freely available online. Older (17 years), but information is still current, as it avoids advice on a technical level. Created by a federal institution for broad distribution - taken up by the Canadian museum community. Guidelines are in alignment with standards and best practices. Overall a valuable resource for the creation of NHDS' own recommendations on digital photography or scanning.
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Dig: ImagesCapture Your Collections 2012 - Small Museum VersionCanadian Heritage Information Network (CHIN)n/aDigitization
Online Guide for the planning and implementation of digitization projects in small cultural heritage institutions.
http://canada.pch.gc.ca/eng/1443122715098
Targets museums, but broadly applicable to all sectors. Information focusses on digital photography and image scanning. Broad knowledge with some technical (detailed) information. Freely available online. Older material that is still current. Produced by a federal instiution and taken up by the museum community. In alignment with standards, best practices, and similar resources. Excellent resource to point to or a a source for NHDS' own digitization recommendations.
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Dig: AllDigitizing Intangible Cultural Heritage - a How-To Guide
Canadian Heritage Information Network (CHIN), Museums Association of Newfoundland & Labrador (MANL)
n/aDigitization
A manual to assist museums, archives and independent researchers in digitizing their existing collections of intangible heritage-related material.
http://canada.pch.gc.ca/eng/1445531744547
How-to guide on the digitization of all media, with a focus on audio and video. Very detailed low level technical information aimed at smaller organisations with average or minimal technical knowledge. Five years old (some information on software may be dated). Strong focus on technical implementation with only minimal reference to standards. This document does not depart from standards or best practices, but simply does not focus on them. Not likely to be referenced by NHDS for this reason, although smaller NHDS-funded projects may benefit from the technical information.
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Pres: AV
Recommendations on Preservation Files for Use in the Digitization of Analog Audio and Video Recordings
National, Provincial and Territorial Archives Confrence Audiovisual Working Group (NPTAC)
n/aMixed
Recommendations on Preservation Files for Use in the Digitization of Analog Audio and Video Recordings
https://www.bac-lac.gc.ca/eng/about-us/publications/Documents/preservation-file-formats.pdf
Focuses on preservation of digital audio and moving images. Provides a broad overview of general concepts and issues, then provides specific recommendations for preservation file formats. The resource is new (published in Januaary 2018). The resource is too early to measure adoption rate. However, it is produced by a LAC subcommittee, and is in alignment with best practices and standards. The recommendations in the document should be taken up and promoted (as an NPTAC resource) by NHDS.
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BC
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Dig: AllDigital Preservation: Links and ResourcesSimon Fraser University (SFU)n/aMixed
Guidelines: Digitization of Original Paper Source Records (pdf), Standard: Format Policy Registry (pdf)
https://www.sfu.ca/content/dam/sfu/archives/DigitalPreservation/RecordsDigitization.pdf
Very narrow audience (SFU staff and facultry) with procedures and terminology specific to the campus. Focusses on the digitization of text, image, audio, and video. Well written, complete, and in keeping with existing standards, but could not be used as a general standards document. Four years old, but still information is still current. May be cited as a good example of an institution's internal digitization guidelines.
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Alberta
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ListUniversity of Alberta: Digital Initiatives Specifications and StandardsUniversity of Alberta (UofA)n/aDigitization
Technical Specification Page on Standards used within UofA Library Projects
https://library.ualberta.ca/digital-initiatives/specifications
This is neither a reference, training, nor a guidelines document, but rather a statement of standards adhered to by UofA library in its digitization projects. The standards are widely known and accepted, and this document provides a good summary of standards that may be observed in library digitization work. There is no publication date, but the standards are current, and the page appears to be a living document.
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DeadUniversity of Calgary: DigitizationUniversity of Calgary (UCalgary)n/aDigitizationUofC Digitization Standards
http://library.ucalgary.ca/services/digitization-and-repository-services/digitization
Dead link. This center appears to have removed the document.
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Dig: AllGovernment of Alberta Information Management WebsiteGovernment of Alberta (GoA)n/aMixed
Various Information Management Standards Including digitization.
https://www.alberta.ca/information-management-branch.aspx
The page includes (among other standards documents) two links to digitization standards documents. Both these consist of definitions for technical tems related to digitization, the basic process to be followed in Alberta's provincial government digitization processes, and reference to some digitization standards. There is not sufficient depth in these documents to reccomend them as standards documents. However, they do provide evidence of standards and processes that are being adopted.
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Dig: AllInformation Management: ImagingGovernment of Alberta (GoA)n/aDigitizationGoA Standards and Guidelines for digitizationhttp://www.im.gov.ab.ca/3126.cfm See entry above.
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Dig: 2DArchives InSight DatabaseArchives Society of Alberta (ASA)n/aDigitization
ASA Guidelines for digitization and upload to InSight.
http://archivesalberta.org/doc/chapter5.pdf
Guidelines (a scanned image of a hardcopy document) include the proposed metadata fields to be populated, suggested (controlled?) vocabularies, high level scanning guidelines and image file formats, and upload procedures. Data fields appear to be a subset of Dublin core, but is not referenced as such. The document can serve as specific implementation of existing standards and best practices, but not as a reference document.
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Saskatchewan
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Dig: MapHistorical Map Digitizing University of Saskatchewan: HGIS (UofS)Historical GIS LabDigitizationDigitization of maps.http://hgis.usask.ca/services/digitizing.php
Hi overview of digitization process for maps. Brief introductory information only, meant to outline services offered by the organisation. Not suitable as a reference document.
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Manitoba
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Dig: PhotosDigitization Equipment and Working Standard for Photographic RecordsArchives of Manitoban/aDigitizationhttps://www.gov.mb.ca/chc/archives/pdfs/digitization_summary.pdf
This resource lists equipment used by the Manitoba Archives and basic digitization parameters for printed photo graphic material. The resource is very topical and does not go into depth. The equipment listing is specific to the institution, but the digitization standards do fall within common practice of digitizing photographic material. It is doubtful that the document is used outside of the institution, but the document does reinforce common digitization practices. As such the document could not be used by NHDS as a recommended best practice.
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Dig: AllStandards and Procedures - Association for Manitoba ArchivesAssociation for Manitoba Museums (AMM)n/aDigitizationPowerpoint of AMA digitization standards.
http://mbarchives.ca/resources/Documents/resources/digitalPreservation/digitizationWorkshop2016/standardsJohnson2016.pdf
The resource is a slide show of digitization best practices and covers textual, photographic and AV material presented by the AMA. Although formatted as a slide show and is at an introductory level it is useful as a general introduction. It is not formatted as a standard, so its assumed it is used more for reference than as an actual standard. As such it is not useable to the NHDS other than reference.
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Ontario
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Dig: AllDigitization Best PracticesYork Universityn/aDigitization
General considerations for a digitization project. Includes standards for print and negatives/slides.
https://www.library.yorku.ca/web/collections/digitalscholarship/digitization-best-practices/
The resource covers basic digitization standards printed, photographic and AV material. Although not intended for a wider audience outside of YUL, it does provide good basic digitization resolution and file format information. Can be used as a reference for NHDS, but not a recommended practice.
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Dig: MapHistorical Topographic Map Digitization Project: About the ProjectOntario Council of University Libraries (OCUL)n/aDigitization
Some guidelines and technical specs for map digitization.
http://ocul.on.ca/topomaps/about-project/
Specific to a map digitization project performed by OCUL this resource provides only an overview of the project including the digitization standards as well as the georeferencing and derivative creation for specific applications. It is a basic overview of a very specialised and advanced digitization project. Could only be used as a reference. If a map digitization standard is created in Canada this group could be approached.
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Project
Information Management Standard -
Creating and Managing Digitized Records
City of Toronton/aDigitization
Provide the process and direction needed to create Digitized Records that are
sufficiently authentic, trustworthy, and reliable to serve as City Records; and
https://www.toronto.ca/wp-content/uploads/2017/08/971f-Creating-and-Managing-Digitized-Records-Standard.pdf
The resource is specific to the City of Toronto and seems to focus on government records more than archival content. It is more in depth with digitization project management than it is with technical requirements. Can only be used as reference by NHDS for digitization of governmnet records and project management.
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Quebec
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Dig: ImagesRecueil de règles de numérisationBANQ / BNF / CMHn/aDigitization
Revised Guide (2015) to Digitization for cultural heritage institutions (French only)
http://www.banq.qc.ca/a_propos_banq/publications/publications_electroniques/recueil_regles_numerisation/index.html
The resource includes in-depth digitization guidelines for printed, photographic and physical objects. Its intention is as a general digitization guide that can be used by any institution. It is unknown community adoption, especially because it is only in French. However, the document could be promoted by the NHDS as a digitization guide for archival and photographic material.
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Dig: 2DLa numérisation des documents: Méthodes et recommandations BANQ / BNF / CMHn/aDigitization
General digitization guide for 2D material along with technical specifications.
http://www.banq.qc.ca/documents/archives/archivistique_ged/publications/Numerisation_des_documents.pdf
A guide to text and photographic digitization projects, including microfilm, maps and plans. The guide has been written to inform an institution and is not specific to the BAnQ. The guide could be recommended by the NHDS as minimum standards and would be especially useful for francophone colleagues.
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New Brunswick
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DeadDigitizationAssociation of Heritage New Brunswick (AHNB-APNB)n/aDigitization
Learn how to convert information into a digital format. 
http://ahnb-apnb.ca/professionaldev/Access to the webinar is no longer available.
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Dig: 2DGNB Digitization StandardGovernment of New Brunswick (GNB)n/aDigitization
GNB Digitization Standards for textual, photograph, maps and architectural plans.
http://archives.gnb.ca/Archives/RecMan.aspx?culture=en-CA&Section=2
Covers, text, photographic, maps, plans, microfilm in a government setting. It is detailed and provides current digitization standards as well as general guidelines for digitization projects. Although it is written for public bodies in NB, it could be used outside of NB and thus could be recommended by NHDS.
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Nova Scotia
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Not ScopeArt and Artefact Photography TipsAssociation of Nova Scotia Museums (ANSM)n/aDigitizationArt and Artefact Photography Tips
https://ansm.ns.ca/collections-and-access.htmlC:\Users\Pdurand\Downloads\Artefact-Photography-Tips-C .pdf
No longer in scope
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Not ScopePhotography Kit Equipment ManualAssociation of Nova Scotia Museums (ANSM)n/aDigitizationPhotography and equipment guide for artefacts.
https://ansm.ns.ca/collections-and-access.htmlC:\Users\Pdurand\Downloads\Artefact-Photography-Tips-C%20.pdf
No longer in scope
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Newfoundland
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Dig: 2D & Audio
Digitization StandardsMemorial University (MUN)n/aDigitizationVarious digitization standards. Slightly outdated.http://collections.mun.ca/cdm/about
Included in this resource are two digitization standards documents: one for audio and another for Prints, Manuscript, Text, Paintings, Maps, Newspapers, Drawings and Books and transmissive images. Although dated for 2005 the information is still relevant. Focus only on the technical digitization standard. The standard is more of a statement and not written as a overall digitization guide that includes details such a digitization project management. Could be used as a recommendation or reference by NHDS.
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Yukon
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Dig: PhotosYukon Archives Standard for Digitizing Photographs:
Creation of Raster Image Masters
The Yukon Archivesn/aDigitizationThis standard defines the formats, and technical and processing specifications that Yukon Archives adopts for digitizing
photograph records within its permanent collections for purposes of both access and preservation reformatting
http://www.tc.gov.yk.ca/pdf/Yukon_Archives_Photograph_Digitization_Standard.pdf
Written as a statement of digitization standards within the Yukon Archives (or documentation of their standard) and not guidelines for other institutions. It covers digitization of photographic prints and transmissive material. The depth of the document is very detailed and technical. This resource could be used as an example of how institutions could document their standards.
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Dig: AudioYukon Archives Standard for Digitizing Sound Recordings:
Creation of Audio Masters
The Yukon Archivesn/aDigitizationThis standard defines the formats, and technical and processing specifications that Yukon Archives adopts for digitizing
analog sound recording records within its permanent collections for purposes of both access and long-term preservation
http://www.tc.gov.yk.ca/pdf/Yukon_Archives_Sound_Recording_Digitization_Standard.pdf
Written as a statement of digitization standards within the Yukon Archives (or documentation of their standard) and not guidelines for other institutions. It cover digitization of audio. The depth of the document is very detailed and technical. This resource could be used as example of how institutions could document their standards. Shows adoption of other standards.
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MetadataYukon Archives Metadata Standard
for Image Masters Created Through Digitization
The Yukon Archivesn/aMixedThis standard identifies the metadata requirements for properly documenting Yukon
Archives’ image masters created through digitization.
http://www.tc.gov.yk.ca/pdf/Yukon_Archives_Metadata_Standard_for_Image_Masters.pdf
The resource describes metadata standards for digitized material (digital still images) produced by the Yukon Archives. The information is detailed, and relates directly to the practices of the Yukon Archives. While some information is specific to the institution, the standards cited (NISO for instance) are widely adopted, and the recommendations made in the document in keeping with broader standards. The standard was enacted in 2015. It is not known to what degree the standard has been taken up (or largely borrowed) outside the Yukon Archives. Given the detailed recommendations that apply specifically to the Yukon Archives, the resource is useful as a reference in the development of standards at an institutional level, but not as a document that can be adopted by other institutions as-is.
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NWT
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Nunavut
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US
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