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Invoice Tracker (Example)
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Project NameRegional Mass Care Planning Project
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Contract Info
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ContractorACME Consulting
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Contract Start5/1/24
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Contract End12/31/25
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DateAmountNotes
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Initial Amount5/1/2024$46,000.00See schedule of deliverables.
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Amendment 112/1/2024-$15,000.00Removed $10k because we shifted to an online event and no longer need to rent a facility and provide food and drinks.
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Amendment 26/5/25$5,000.00Added $5k to cover the cost of Community Engagement Liaison (CEL) feedback at $100/hour for roughly 50 hours.
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Amendment 3
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Amendment 4
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Current Contract Value:$36,000.00
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Payments
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#DateAmountNotes
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Invoice 2356/1/2024$1,587.96Travel costs for kickoff meeting (Deliverable #1)
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Invoice 3528/31/2024$10,150.00First draft planning framework (Deliverable #2)
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Invoice 39912/1/2024$2,000.00Finalized, approved planning framework (Deliverable #3)
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Invoice 4953/1/2025$1,523.50Community engagement workshops (Deliverable #4)
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Invoice 5265/1/2025$1,754.28Community engagement workshops (Deliverable #4)
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Invoice 6157/15/2025$5,000.00CEL feedback
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Invoice 6319/1/2025$5,000.00First draft of mass care plan at $5k (Deliverable #5)
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Invoice 80810/12/2025$1,500.00Final draft of mass care plan at $1,500 (Deliverable #6)
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Invoice 95510/31/2025$2,000.00Final community engagement session and final presentation at $2k (Deliverable #7, due Feb 1)
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Invoice 102311/4/2025$5,481.00Close out and final invoice
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Total of Payments Made to Date$35,996.74
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Current Balance Available$3.26
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