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University of the Western Cape
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Data Management Plan template
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The template may be refined as not all elements are applicable to all projects.
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The DMP should be uploaded to the data repository along with any associated project data and other project documents.
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Further details are available on the Guide to Research Data Management
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Contact: rdm-support@uwc.ac.za, Mark Snyders (mpsnyders@uwc.ac.za)
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University of the Western Cape
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Data Management Plan
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Faculty
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Department
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Administrative Data
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Project title
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Registration details (registration number)
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Funder
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Grant number
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Abstract - project description (include the research questions)
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Principle Investigator (PI)
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ORCID (PI)
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Contact details of the PI
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The timeframe of the research project
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Date the DMP was created / submitted
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Date /s the DMP was revised
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Data
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What will be collected? Describe the data and formats (raw and refined/cleaned/de-identified data).
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When describing formats, please identify storage requirements by (expected file sizes and quantities).
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Is your data original or will you reuse existing data (or a combination)?
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How will the data be collected? (e.g. interview; questionnaire; observation)
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Which software and version will be used?
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Which operating system is used at the time of collecting the data?
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Documentation (legislation, policies and guidelines)
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Applicable legislation for legal compliance (e.g. Protection of Personal Information Act - POPIA)
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Institutional and funder policies (e.g. UWC RDM Policy)
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Metadata schema and version used (e.g. Dublin Core)
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Descriptive document (How the data was analysied and how it is used. Upload this document with the data onto the repository)
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Applicable Memorandum of Understanding (MOU) that defines roles and responsibilities for data collection, administration and sharing.
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Ethical compliance and approval
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Provide a description of the research population.
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Does this research project require the collection of personal / health related data? Yes /No
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Does this research project require the collection of sensivitive data from private organisations or underaged research subjects? Yes / No
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Have you received ethical approval Yes (attached letter) / No
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How will you obtain (informed) consent?
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In the event you are not able to obtain consent (when data subjects are no longer contactable), how will you proceed?
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How will you handle intellectual property issues?
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How will you manage copyright concerns?
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How will you manage confidentiality concerns?
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Secure Storage and Backup
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Has the data been de-identified?
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How and where will the primary (raw) data be securely stored?
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Where will the refined data be stored?
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How will you share your data with the public?
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How will you address security and backup?
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Are the any structural risks to the secure storage of the your data?
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Data Sharing
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Are the any funder or institutional restrictions on sharing the data?
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How will the data be shared?
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How will data be securely shared?
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Data Selection, Preservation (Archiving) and Retention
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Which data will be shared?
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What is the long term storage plan?
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How long is the data expected to be stored?
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Resoures required
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List the resources (including funds) required to collect, store and distribute your data.
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END
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