ABCDEFGHIJKLMNOPQRSTUVWXYZ
1
CommitteesTasksResponsible PersonVolunteersDeadlineComments
2
Main
3
Finalize contract with venueJennifer/Jen/Carly
4
Select VenueJennifer/Jen15-Oct
5
Find volunteersJennifer/JenLook at interest form
In good shape with volunteers
6
Identify MC for the ConferenceJennifer/JenTrevor
7
Conf. Program creation volunteerJennifer/JenJennifer working on it
8
Identify AV LeadJenniferStefano/Jennifer
9
Secure Keynote Speaker/sJen
Stefano and Bo
10
Decide on a Theme & LogoJennifer/Jen
Still need logo
11
Schedule planning team weekly check-insJennifer
12
Setup SharePoint site for organizing and content
13
Create satisfaction surveys for all eventsJen/Carly
14
Secure videographerNot needed
15
Secure photographerJenNatalie
16
Finalize in-person agenda and timelinesEd. Committee/Jennifer
In progress - finalizing last spot on the agenda
17
PowerPoints for agenda, transitions, etc.Audrey/WendyIn progress
18
Music for the in-person eventSeanEmailed him
19
Plan Thank You gifts/recognition for volunteersJennifer/JenJen working on this
20
Print programs, registration list, first timers scavenger hunt and name badges
Jennifer/Jen
21
22
Sponsorship
23
Sponsorship ChairsJenniferMichele C. confirmed
24
Recruit 1 or 2 committee members to help
25
Update sponsor letter Chair person/Jennifer
26
Identify incentive for sponsoringJennifer/Jen
27
Distribute sponsor letter to corporate clubsChair person
28
Seek other community members who might be able to procure sponsors
Chair person/Jennifer
29
Obtain sponsor logos for marketing
Have collected for current sponsors as of 4/1
30
31
Education
32
Need 2 strong chairsAudrey & Wendy
33
Determine how many sessions online
34
Determine how many sessions in person
35
Create idea submission template and promote
36
Plan Logistics for virtual sessionsDan Wallace
Dan Zoom master - work with him
37
Coordinate program content with program creation leadAudrey/Wendy
38
Prepare PowerPoints for the conf.Audrey/Wendy
39
Send out thank you notes to the speakers after the conference
Audrey/Wendy
40
41
Facilities
42
Identify Chair personSherri
43
Visit site Done
44
Identify how many "spaces" we'll need - large room, breakout rooms, storage
Jennifer/JenSherri
Mostlhy all set
45
Determine when space will be available to usIn progress
46
Ensure contest logistics - microphones, stage, video etc.
47
Projector, Internet access, screen
Venue provided
48
Determine how many rectangle tables needed - registration, sponsors, promotional tables, etc.
49
Signage for day ofJen/Carly
50
Post conference meet-up/happy hour?Jen
Doing it there at the conference center
51
Locate hotel in area to suggest for those who want to stay local?
Westin Hotel - block of rooms and contest venue
52
53
Parade of Banners
54
Identify Chair PersonMike Brady
55
Identify in person clubs and contact about banners
56
Identify virtual clubs and contact about slide show
57
58
Decorations
59
Identify Chair PersonJennifer/Sherri
60
Recruit 2 or 3 committee members to help
61
CenterpiecesJennifer/Sherri
Table rounds, with signs for the theme, jars for candy and/or flowers, balloons
62
Table treats (candy?)Jennifer/SherriYes
63
SignsJen/Carly
64
BallonsJenniferYes
65
66
Contest
67
Find Contest ChairBeri
68
Identify JudgesBeri
69
Identify CountersBeri
70
Identify TimersBeri
71
Determine what faclities support is needed (table for timers?), microphones, space for counting ballots, etc.
72
Plan for briefingsBeri
73
74
75
Marketing/PR
76
Select Chair/sJennifer
Bethany & Christian Confirmed
77
Recruit committee members to help (how many?)
78
Registration PageJenDone
79
Update WebsiteTeamDone
80
Help with conf. logoJenniferDone
81
Promote sponsorsTeamDone
82
Publicize sponsors during the conf eventsTeam
83
Identify CLCON AmbassadorsNA
84
Swag for in-person registrants?JenniferDone
85
86
Registration
87
Select a Chair PersonGina
88
Find volunteers (how many? 2 plus chair?)
Michele Chamberlain, Dan Wallace
89
Name tagsGina
Gina has a stash
90
Registration listJen
91
Swag prepJennifer/Tucker
92
Find First Timer Lead
93
Plan for First Timer Event (registration, treasurer hunt, prizes)
94
95
Technology Support
96
Find a LeadSean Da Silva
97
Plan for Hybrid in-personSean
98
Find a Zoom Master for virtual sessionsDan Wallace
99
Coordinate links and logistics with Zoom MasterDan/Jen/Jennifer
100
Plan for Music during breaks in-personSean