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PHILIPPINES COUNCIL FOR AGRICULTURE AND FISHERIESPCAF-PMKMD-QP02-F01
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Version 1
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Operational Planning
Quality Form
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Annual Physical and Financial Plan (tier 1)Reference Number
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Date:
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Division: AFMD
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Section: Management Section
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FY 2023
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FunctionKey ActivitiesPerformance IndicatorAnnual Physical TargetsTravelling ExpensesTraining ExpensesSupplies and MaterialsUtility ExpensesCommunication ExpensesAwards/Rewards and PrizesExtraordinary & MiscellaneousProfessional ServicesGeneral ServicesRepairs and MaintenanceTaxes & InsurancesOther Maintenance & Operating Expenses TOTAL REMARKS
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1st2nd3rd4thTotal Travelling (Local) Travelling (Foreign) Training, conventions Office Supplies Accountable Forms Drugs and Medicine Exp Fuel, Oil & Lubricants Semi-Expendable Machinery & Equipment Semi-Expendable Furnitures, Fixtures & Books Other Supplies Expenses Water Expenses Electricity Expenses Postage and Courier Services Telephone (Mobile) Telephone (Landline) Internet Connection Prizes Extraordinary & Miscellaneous Legal Services Auditing Services Consultancy Services Other Professional Services Janitorial Services Security Services Office Building Office Equipment Furniture and Fixtures Info.& Comm. Tech Equip Motor Vehicle Taxes, Duties & Licenses Fidelity Bond Premiums Insurance Expenses Advertising Expenses Printing & Publication Representation Expenses Rent - Building & Structure Rent - Motor Vehicle Library & Other Reading Materials Donations Other MOOE
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Develop plan and program relative to management improvement1. Facilitate implementation of plans and programs relative to management improvementNo. of developed Plan and Program 11 -
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Maintain and recommend for continual improvement (if needed) reliable systems, procedures, guidelines, administrative policies, and other operations manuals 2. Periodic Review and recommend for continual improvement (if needed) of PCAF QMS, guidelines, Administrative Policies and other operations manualNo. of systems, procedures, guidelines, admin. policies, and other operations manuals reviewed and submitted recommendation to top management for continual improvement per approved plan and program233210 23,813.59 23,813.59
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Facilitate agency compliance to and maintenance of ISO certification3.Review Audit Program, Audit Plan, Audit Summary Report and Notice of Meeting relative to Internal Quality Audit% of the submitted audit program, audit plan, audit summary report and NOM reviewed 100%100%100%100%100% 61,250.00 61,250.00
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4. Conduct of Management ReviewNo. of MR conducted11 25,000.00 25,000.00
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4.1 Preparation and dissemination of Notice of MeetingNo. of Notice of Meeting prepared and disseminated11 -
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4.2 Preparation of Highlights of the Management Review No. of Highlights of the Management Review prepared11 -
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4.2 Status of Actions Taken/Implementation of NC and Opportunity for Improvement (OFIs) on External and Internal Audit Findings % of Matrix on the Status of Actions Taken/ Implementation of NCs and OFIs on external and internal audit findings prepared and submitted to top management100%100%100%100%100% -
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5. Consolidation and Analysis of Customer Satisfaction Surveys (CSS) and Submission of Customer Satisfaction Report0 -
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5.1. Processing/Analysis of accomplished CSS% of Accomplished CSSF collected, processed, and analyzed100%100%100%100%100% -
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5.2. Preparation of Customer Satisfaction ReportNo. of Customer Satisfaction Report prepared11114 -
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5.3. Issuance of Request for Action (RFA) for all customer complaints or a rating of less than 3% of RFA issued upon detection of less than 3 rating 4 working hours upon detection100%100%100%100%100% -
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6. Facilitate the conduct of External Audit by Certifying Body (CB)No. of Agency ISO Certification maintained and improved11 70,000.00 56,600.00 126,600.00
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6.1 Fill-out and submit necessary documented informations as required by the CB in preparation for the surveillance audit (i.e Filled-out questionnaire, assigned interviewees in the audit plan, improved QMS etc.)% of required documented information accomplished and submitted to certifying body100%100% -
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6.2. Submit documented informations to third party certifying body as compliance to all findings/ Nonconformities in the external audit (if any)% of required documented information (if any) submitted to certifying body100%100% -
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7. Preparation of Procurement Request and other claim documents% of PR and other claim documents prepared100%100%100%100%100% -
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 - - - 23,813.59 - - - - - - - - - - - - - - - - 70,000.00 - - - - - - - - - - - - - 142,850.00 - - - - - 236,663.59
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Prepared by:
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MERLYN R. GALDONEZApproved by:
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Chief, Management SectionFIDELIA DE ASIS-ANDRES
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Chief, AFMD
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Date Signed: March 25, 2022
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Date Signed: _______________
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