| A | B | C | D | E | F | G | H | I | J | L | M | N | O | P | Q | R | S | T | U | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
1 | Capilano Students' Union | ||||||||||||||||||||
2 | Operating Budget | ||||||||||||||||||||
3 | Fiscal Year 2024/23 | ||||||||||||||||||||
4 | |||||||||||||||||||||
5 | Operating Budget 2024/23 | Effective Scenario | Alternative Scenarios | Variance to Prior Year Budget | |||||||||||||||||
6 | Budget Line Item # | BLI Description | Base Scenario | PY Surplus Approvals | Base Scenario + PY Surplus Approvals | For the year ended 31 May 2024 (Actual) | Variance $ | Variance % | Staff BLI Owner | Scenario 2 (worse) | Scenario 3 (better) | FY 2023 Budget Base Scenario | FY 24 vs FY 23 Variance (Base Scenario) | Rationale | |||||||
7 | |||||||||||||||||||||
8 | REVENUES | ||||||||||||||||||||
9 | 4008 | Basic Student Society Fee | $ 1,085,385 | $ 1,085,385.00 | $ 1,459,757 | $ 374,372 | 34.5% | FC | $ 1,048,207 | $ 1,103,000 | $ 1,006,837 | $ 78,548 | New fees in Sep 2022, inflation of 4%, lower fees Summer 2023, no enrollment growth. Worst Case Scenario = No to the referendum, 4% inflation | ||||||||
10 | 4010 | Interest Income - Vancity | $ 66,938 | $ 66,938.00 | $ 331,267 | $ 264,329 | 394.9% | FC | $ 55,000 | $ 75,000 | $ 45,000 | $ 21,938 | Allocation of 35% of interest revenues forecasted for FY 2024, based on estimated cash balances. | ||||||||
11 | XXXX | Allocation of Interest | $ - | $ - | $ - | $ - | - | FC | $ - | $ - | $ (14,541) | $ 14,541 | |||||||||
12 | 4015 | Advertising Revenues | $ - | $ - | $ 1,000 | $ 1,000 | - | D/Comms | $ - | $ - | $ 7,500 | $ (7,500) | If needed, we can sacrifice one of our dayplanner pages for ad space. | ||||||||
13 | 4822 | Unrestricted Grant Revenue | $ 50,000 | $ 50,000.00 | $ 37,127 | $ (12,873) | -25.7% | ED | $ 50,000 | $ 32,000 | $ 50,000 | $ - | |||||||||
15 | 4100 | Student Services Revenue | $ 10,000 | $ 10,000.00 | $ 54 | $ (9,946) | -99.5% | D/Spaces | $ 10,000 | $ 10,000 | $ 6,000 | $ 4,000 | |||||||||
16 | 4820 | Other Revenues | $ - | $ 4,213 | $ 4,213 | - | |||||||||||||||
17 | 40900 | Event Sponsorships | $ 15,000 | $ 15,000.00 | $ - | $ (15,000) | -100.0% | D/Programs | $ 15,000 | $ 10,000 | $ 10,000 | $ 5,000 | |||||||||
18 | Total Revenues | $ 1,227,323 | $ 1,227,323 | $ 1,833,418 | $ 606,095 | 49.4% | $ 1,178,207 | $ 1,230,000 | $ 1,110,796 | $ 116,527 | |||||||||||
19 | |||||||||||||||||||||
20 | EXPENSES | ||||||||||||||||||||
21 | |||||||||||||||||||||
22 | 5200 | University Relations Expenses | |||||||||||||||||||
23 | 5210 | Campaigns Expenses | $ 3,000 | $ 3,000.00 | $ 771 | $ (2,229) | -74.3% | D/Policy | $ 1,500 | $ 3,000 | $ 3,000 | $ - | |||||||||
25 | 5230 | University/Internal Relationship Building Expenses | $ 2,800 | $ 2,800.00 | $ 1,534 | $ (1,266) | -45.2% | D/Policy | $ 1,000 | $ 2,800 | $ 1,500 | $ 1,300 | 50% CRM ($800), Luncheon & gifts ($2000) | ||||||||
26 | Subtotal | $ 5,800 | $ 5,800 | $ 2,305 | $ (3,495) | -60.3% | $ 2,500 | $ 5,800 | $ 4,500 | $ 1,300 | |||||||||||
27 | |||||||||||||||||||||
28 | 5300 | Student Services Expenses | |||||||||||||||||||
29 | 5310 | Products for Sale | $ 3,500 | $ 3,500.00 | $ 1,470 | $ (2,030) | -58.0% | D/Spaces | $ 3,500 | $ 3,500 | $ 3,000 | $ 500 | |||||||||
30 | 5360 | Point-of-Sale and Card Processing | $ 850 | $ 850.00 | $ 438 | $ (412) | -48.5% | D/Spaces | $ 850 | $ 850 | $ 4,000 | $ (3,150) | Moneris will be cancelled. Squarespace is $50.40/month + some room for incidentals | ||||||||
32 | 5320 | New Service Development | $ 10,000 | $ 10,000.00 | $ - | $ (10,000) | -100.0% | D/Programs | $ 5,000 | $ 10,000 | $ 11,580 | $ (1,580) | |||||||||
33 | 5330 | Handbook Expense | $ 7,500 | $ 7,500.00 | $ 5,496 | $ (2,004) | -26.7% | D/Comms | $ - | $ 7,500 | $ 5,000 | $ 2,500 | Scenario 2 allows for higher quality materials. | ||||||||
34 | 5385 | Residence Vending Machine | $ 2,000 | $ 2,000.00 | $ - | $ (2,000) | -100.0% | D/Programs | $ 2,000 | $ 2,000 | $ 2,000 | $ - | |||||||||
35 | 5380 | Community Cupboard | $ 10,000 | $ 10,000.00 | $ 9,031 | $ (969) | -9.7% | D/Programs | $ 10,000 | $ 10,000 | $ 5,500 | $ 4,500 | |||||||||
36 | 5390 | Programming | $ 3,000 | $ 3,000.00 | $ 376 | $ (2,624) | -87.5% | D/Programs | $ 2,500 | $ 3,000 | $ 3,120 | $ (120) | |||||||||
37 | 5395 | Volunteer Program | $ 1,000 | $ 1,000.00 | $ 397 | $ (603) | -60.3% | D/Programs | $ 1,000 | $ 1,000 | $ 2,500 | $ (1,500) | |||||||||
38 | 5350 | Space Amenities | $ 3,000 | $ 3,000.00 | $ 3,362 | $ 362 | 12.1% | D/Spaces | $ 1,500 | $ 3,000 | $ 3,000 | $ - | |||||||||
39 | 5383 | Constituency Rooms | $ 6,000 | $ 6,000.00 | $ 1,624 | $ (4,376) | -72.9% | D/Spaces | $ 6,000 | $ 6,000 | $ 5,600 | $ 400 | $2000 per constituency room and Kéxwusm-áyakn support | ||||||||
40 | Subtotal | $ 46,850 | $ 46,850 | $ 22,193 | $ (24,657) | -52.6% | $ 32,350 | $ 46,850 | $ 45,300 | $ 1,550 | |||||||||||
41 | |||||||||||||||||||||
42 | 5600 | Board Support Expenses | |||||||||||||||||||
43 | 5610 | Board Travel Expenses | $ 500 | $ 500.00 | $ 68 | $ (432) | -86.3% | FC | $ 500 | $ 500 | $ 500 | $ - | Based on usage of BLI in FY 2022 and YTD FY 2023 | ||||||||
44 | 5630 | Workshops and Development Expenses | $ 20,000 | $ 20,000.00 | $ 24,838 | $ 4,838 | 24.2% | D/Policy | $ 15,000 | $ 20,000 | $ 17,500 | $ 2,500 | Need to double check usage of BLI - this may be able to decrease | ||||||||
45 | 5640 | Childcare & Accessibility Expenses | $ 1,000 | $ 1,000.00 | $ - | $ (1,000) | -100.0% | OC | $ 1,000 | $ 1,000 | $ 1,000 | $ - | Based on usage of BLI | ||||||||
46 | 5650 | Conferences Expenses | $ 2,500 | $ 2,500.00 | $ 2,938 | $ 438 | 17.5% | D/Policy | $ 1,500 | $ 2,500 | $ 2,500 | $ - | |||||||||
47 | 5655 | Labour Relations Expenses | $ - | $ - | $ - | $ - | - | ED | $ - | $ - | $ 3,500 | $ (3,500) | |||||||||
48 | 5670 | Legal Expenses | $ 20,160 | $ 20,160.00 | $ 20,490 | $ 330 | 1.6% | ED | $ 5,000 | $ 20,169 | $ 22,160 | $ (2,000) | |||||||||
49 | 5680 | Stipend Expenses | $ 197,907 | $ 197,907.00 | $ 214,452 | $ 16,545 | 8.4% | FC | $ 197,907 | $ 197,907 | $ 176,350 | $ 21,557 | Based on usage of BLI in FY 2022 and YTD FY 2023 | ||||||||
50 | 5685 | External Chair Expenses | $ 4,725 | $ 4,725.00 | $ 2,752 | $ (1,973) | -41.7% | OC | $ 4,725 | $ 4,725 | $ 4,050 | $ 675 | Contracted amount | ||||||||
51 | 5699 | Other Board Support Expenses | $ 1,000 | $ 1,000.00 | $ - | $ (1,000) | -100.0% | FC | $ 500 | $ 1,000 | $ 1,000 | $ - | BLI for general board support expenses not classified under the BLIs above | ||||||||
52 | Subtotal | $ 247,792 | $ 247,792 | $ 265,539 | $ 17,747 | 7.2% | $ 226,132 | $ 247,801 | $ 228,560 | $ 19,232 | |||||||||||
53 | |||||||||||||||||||||
54 | 5700 | Administrative Expenses | |||||||||||||||||||
55 | 5705 | Accounting Expenses | $ 10,000 | $ 10,000.00 | $ 6,036 | $ (3,964) | -39.6% | FC | $ 10,000 | $ 10,000 | $ 10,000 | $ - | Based on usage of BLI in FY 2022 and YTD FY 2023 | ||||||||
56 | 5710 | Audit Expenses | $ 9,000 | $ 9,000.00 | $ 10,395 | $ 1,395 | 15.5% | FC | $ 9,000 | $ 9,000 | $ 9,000 | $ - | Based on usage of BLI in FY 2022 and YTD FY 2023 | ||||||||
57 | 5715 | Bank Charges | $ 4,000 | $ 4,000.00 | $ 3,771 | $ (229) | -5.7% | FC | $ 4,000 | $ 4,000 | $ 3,000 | $ 1,000 | Based on usage of BLI in FY 2022 and YTD FY 2023 | ||||||||
58 | 5716 | Payroll Administrative Charges | $ 6,000 | $ 6,000.00 | $ 6,535 | $ 535 | 8.9% | FC | $ 6,000 | $ 6,000 | $ 5,000 | $ 1,000 | Based on usage of BLI in FY 2022 and YTD FY 2023 | ||||||||
60 | 5720 | Insurance Expenses | $ 19,089 | $ 19,089.00 | $ 10,937 | $ (8,152) | -42.7% | FC | $ 19,089 | $ 19,089 | $ 14,000 | $ 5,089 | Based on usage of BLI in FY 2022 and YTD FY 2023, adjusted by CPI | ||||||||
61 | 5740 | Office Supplies | $ 4,000 | $ 4,000.00 | $ 5,073 | $ 1,073 | 26.8% | OC | $ 3,500 | $ 4,000 | $ 6,500 | $ (2,500) | Based on usage of BLI in FY 2022 and YTD FY 2023 | ||||||||
62 | 5743 | Office Amenities | $ 1,000 | $ 1,000.00 | $ 1,532 | $ 532 | 53.2% | OC | $ 500 | $ 1,000 | $ 1,000 | $ - | Based on usage of BLI in FY 2022 and YTD FY 2023 | ||||||||
63 | 5741 | Name Tags | $ 700 | $ 700.00 | $ 594 | $ (106) | -15.2% | D/Comms | $ 225 | $ 700 | $ 550 | $ 150 | Increased numbers of staff and directors necessitate more name tags | ||||||||
64 | 5742 | Business Cards | $ 400 | $ 400.00 | $ 414 | $ 14 | 3.5% | D/Comms | $ 150 | $ 400 | $ 350 | $ 50 | Increased numbers of staff and directors necessitate more business cards | ||||||||
65 | 5745 | Computer Software Subscriptions & Peripherals | $ 17,500 | $ 17,500.00 | $ 19,622 | $ 2,122 | 12.1% | D/Tech | $ 15,000 | $ 17,500 | $ 16,000 | $ 1,500 | Software subscriptions and peripherals price inflation | ||||||||
66 | 5750 | Postage & Courier Expenses | $ 500 | $ 500.00 | $ - | $ (500) | -100.0% | FC | $ 500 | $ 500 | $ 1,000 | $ (500) | Decreased from PY based on usage of BLI in FY 2022 and YTD FY 2023 | ||||||||
67 | 5755 | Photocopier Contract - Main Office | $ 750 | $ 750.00 | $ 6,203 | $ 5,453 | 727.0% | OC | $ 750 | $ 750 | $ 1,500 | $ (750) | Per Copy | ||||||||
68 | 5756 | Photocopier Lease - Main Office | $ 4,500 | $ 4,500.00 | $ - | $ (4,500) | -100.0% | OC | $ 4,500 | $ 4,500 | $ 4,500 | $ - | Per contract | ||||||||
69 | 5760 | Security | $ 660 | $ 660.00 | $ - | $ (660) | -100.0% | OC | $ 660 | $ 660 | $ 660 | $ - | Based on usage of BLI in FY 2022 and YTD FY 2023 | ||||||||
70 | 5762 | Shredding Expenses | $ 400 | $ 400.00 | $ 361 | $ (39) | -9.9% | OC | $ - | $ 400 | $ 400 | $ - | per contract | ||||||||
71 | 5765 | Storage - Records | $ 1,500 | $ 1,500.00 | $ 4,945 | $ 3,445 | 229.7% | OC | $ 1,500 | $ 1,500 | $ 1,500 | $ - | Per contract | ||||||||
72 | 5766 | Storage - Events | $ 2,500 | $ 2,500.00 | $ 1,675 | $ (825) | -33.0% | OC | $ 2,500 | $ 2,500 | $ 2,500 | $ - | Per contract | ||||||||
73 | 5795 | Web Hosting | $ 320 | $ 320.00 | $ 298 | $ (22) | -6.9% | D/Comms | $ 320 | $ 320 | $ 560 | $ (240) | FY23 budget included server costs for second website that we are no longer producing | ||||||||
74 | 5965 | Staff Travel Expenses | $ 500 | $ 500.00 | $ 705 | $ 205 | 41.0% | FC | $ 500 | $ 500 | $ 500 | $ - | Based on usage of BLI in FY 2022 and YTD FY 2023 | ||||||||
75 | 5799 | Other Administrative Expenses | $ 500 | $ 500.00 | $ (2,920) | $ (3,420) | -684.0% | FC | $ 500 | $ 500 | $ 500 | $ - | Based on usage of BLI in FY 2022 and YTD FY 2023 | ||||||||
77 | Subtotal | $ 83,819 | $ 83,819 | $ 76,175 | $ (7,644) | -9.1% | $ 79,694 | $ 84,319 | $ 79,020 | $ 4,799 | |||||||||||
78 | |||||||||||||||||||||
79 | 5800 | Membership Expenses | |||||||||||||||||||
80 | 5810 | General Meetings | $ 7,500 | $ 7,500.00 | $ 3,489 | $ (4,011) | -53.5% | D/Comms | $ 6,000 | $ 7,500 | $ 5,450 | $ 2,050 | This assumes online meetings only, but with bigger prizes | ||||||||
81 | 5850 | Elections and Referendums | $ 23,000 | $ 23,000.00 | $ 34,084 | $ 11,084 | 48.2% | D/Comms | $ 23,000 | $ 23,000 | $ 17,000 | $ 6,000 | Voting platform $3,300; elections admin $16,000 (estimated, as the contract for by-election not established); voting booth staff $1,000; candidate forums $1,500; candidate expenses $1,200 | ||||||||
82 | 5855 | Scholarships and Bursaries | $ 3,100 | $ 10,000.00 | $ 13,100.00 | $ 11,200 | $ (1,900) | -61.3% | D/Policy | $ 3,100 | $ 5,000 | $ 3,100 | $ - | BOD-20240223-06 | |||||||
83 | 5860 | Marketing | $ 15,000 | $ 15,000.00 | $ 8,950 | $ (6,051) | -40.3% | D/Comms | $ 15,000 | $ 15,000 | $ 13,000 | $ 2,000 | includes marketing and social media platforms, swag, prizing, some video equipment. scenario 2 would reduce swag and prizing while scenario 3 would increase | ||||||||
84 | 5865 | Membership Initiatives | $ 5,000 | $ 5,000.00 | $ 183 | $ (4,817) | -96.3% | D/Programs | $ 5,000 | $ 5,000 | $ 2,000 | $ 3,000 | |||||||||
85 | 5870 | Student-at-Large Honorariums | $ 4,233 | $ 4,233.00 | $ 8,297 | $ 4,064 | 96.0% | OC | $ 4,233 | $ 4,233 | $ 4,005 | $ 228 | Per contract, Adjusted by CPI | ||||||||
86 | 5890 | Board & Committee Support | $ 7,500 | $ 7,500.00 | $ 958 | $ (6,542) | -87.2% | OC | $ 5,000 | $ 7,500 | $ 6,100 | $ 1,400 | Based on usage of BLI in FY 2022 and YTD FY 2023 | ||||||||
87 | 5899 | Other Membership Expenses | $ 1,000 | $ 1,000.00 | $ - | $ (1,000) | -100.0% | FC | $ 1,000 | $ 1,000 | $ 1,000 | $ - | |||||||||
88 | Subtotal | $ 66,333 | $ 76,333 | $ 67,161 | $ (9,172) | -13.8% | $ 62,333 | $ 68,233 | $ 51,655 | $ 14,678 | |||||||||||
89 | |||||||||||||||||||||
90 | 5900 | Personnel and Professional Expenditures | |||||||||||||||||||
91 | 59100 | Wages and Benefits (Operating) | $ 746,898 | $ 746,898.00 | $ 815,001 | $ 68,103 | 9.1% | ED | $ 748,105 | $ 748,105 | $ 667,903 | $ 78,995 | |||||||||
92 | 5975 | Professional Association Membership | $ 7,500 | $ 7,500.00 | $ 8,633 | $ 1,133 | 15.1% | ED | $ 6,000 | $ 7,500 | $ 7,500 | $ - | |||||||||
93 | 5980 | Professional Development | $ 2,000 | $ 2,000.00 | $ 730 | $ (1,270) | -63.5% | ED | $ 2,000 | $ 2,000 | $ 10,000 | $ (8,000) | |||||||||
94 | 5971 | Employee & Family Assistance Program | $ - | $ - | $ 1,814 | $ 1,814 | - | OC | $ - | $ - | $ - | $ - | Following example of previous year | ||||||||
95 | 5972 | Health & Safety | $ 2,500 | $ 2,500.00 | $ 2,765 | $ 265 | 10.6% | ED | $ 2,500 | $ 2,500 | $ 2,500 | $ - | |||||||||
96 | 5970 | Management Expenses | $ 5,000 | $ 5,000.00 | $ 3,281 | $ (1,719) | -34.4% | ED | $ 5,000 | $ 5,000 | $ 2,500 | $ 2,500 | |||||||||
98 | Subtotal | $ 763,898 | $ 763,898 | $ 832,226 | $ 68,328 | 8.9% | $ 763,605 | $ 765,105 | $ 690,403 | $ 73,495 | |||||||||||
99 | |||||||||||||||||||||
100 | TOTAL | ||||||||||||||||||||
101 | Revenues | $ 1,227,323 | $ 1,227,323 | $ 1,833,418 | $ 606,095 | 49.4% | $ 1,178,207 | $ 1,230,000 | $ 1,110,796 | $ 116,527 | |||||||||||
102 | Expenses | $ 1,214,492 | $ 1,224,492 | $ 1,265,599 | $ 41,107 | 3.4% | $ 1,166,614 | $ 1,218,108 | $ 1,099,438 | $ 115,054 | |||||||||||
103 | 5200 | University Relations Expenses | $ 5,800 | $ 5,800 | $ 2,305 | $ (3,495) | -60.3% | $ 2,500 | $ 5,800 | $ 4,500 | $ 1,300 | ||||||||||
104 | 5300 | Student Services Expenses | $ 46,850 | $ 46,850 | $ 22,193 | $ (24,657) | -52.6% | $ 32,350 | $ 46,850 | $ 45,300 | $ 1,550 | ||||||||||
105 | 5600 | Board Support Expenses | $ 247,792 | $ 247,792 | $ 265,539 | $ 17,747 | 7.2% | $ 226,132 | $ 247,801 | $ 228,560 | $ 19,232 | ||||||||||
106 | 5700 | Administrative Expenses | $ 83,819 | $ 83,819 | $ 76,175 | $ (7,644) | -9.1% | $ 79,694 | $ 84,319 | $ 79,020 | $ 4,799 | ||||||||||