BLT Project Grant 2018-19 Final Report

	A	B	C	D	E	F	G	H	I
1	Item	Rate	Quantity	New calc	budget	Detail	spent	balance	notes

2	Personnel
3	Project Manager	35	414	23 weeks x 18 hrs/week	14490	managerial / executive type aspects of the "project administrator" tasks detailed below and in the grant detail	14530.25	-40.25
4	Lead Organizers	35	624	48 weeks x 13 hrs/week	21840	Develops strategic plan, spearheads new community engagements, leads training sessions for proxies and PM and special events, oversees project developer & regional proxies.	21840	0
5	Regional Proxies	3	525	7 hr/project x 3 projects per year + $650 retreat	2225	Will host 3 edit-a-thons per year in their community, maintaining relationships with their local editors, metrics and outreach for those areas, work with BLT outreach and research methods	2225	0
6	Project Assistants	20	288	avg. 48 weeks x 5 hours per week on wiki + help as needed	6000	Assists in person and online with errands, events, data entry, organizing, researching	5978.44	21.56
7	Personnel Total Budgeted and spent:			44555	spent:	44573.69
8
9	Wiki Planning Meeting	includes Wiki N America
10	Airtravel for team	260	12	estimate 10-person team meeting + Wiki N America for 2 person team	3100	Work retreat for team members to meet and collaborate and strategize IRL to further inspire ongoing remote collaboration. In person meeting creates a important bond and team-building that cannot happen online and that is critical and most efficient to excelerating project goals.	3,096.21	3.79
11	food	50	3 days	12 people estimate	1750	Based on 2018 federal per diem rates. It's important that we cover all the costs of project engagements for our team. https://www.federalpay.org/perdiem/2018	1754.35	-4.35
12	lodging	1000	1	4 days	150	incl. remainder of wiki n america lodging. Based on airbnb research and federal per diem rates: https://www.federalpay.org/perdiem/2018	151.77	-1.77
13	Childcare	45	12	3hrs prep time childcare for organizers per/event	620	we need to afford our team the time and resources to dedicate to developing our project with us. this includes providing care for families that would not otherwise be able to participate. Based on rates paid in 2017.	617.16	2.84
14	Wiki Planning Meeting(s) budgeted and spent:			5620	spent:	5,619.49
15
16	Event Costs
17	food	50	12	avg. $50 per 12 events - others are host paid	600	Snacks for each event. Costs will range from $40-$100 average depending on size of event and rates from 2017.	579.53	20.47
18	transportation	20	35	avg. $20 per 35 events: taxi, etc	700	organizers schlepping equipment	662.18	37.82	new line item
19	Childcare	45	5	childcare for 5 editathons	225	it is critical that we afford parenting editors the resources to participate in our edit a thons. This is a feature host institutions we work with do not normally cover.	245	-20
20	Swag + Wifi + misc	25	40	Custom swag for event prizes: $25 incedentals for 40 events + wifi + printing etc as needed	1300	printing + mailing of tote bags and stickers // wifi rx	1314.54	-14.54
21	Event Costs budgeted and spent:			2825	spent:	2801.25
22							spent:	balance:
23	Total Budget				53000		52994.43	5.57
24
25	Costs not listed above are funded by Creative Capital Foundation, outside grants and individual host institutions.
26	*Whereever possible costs of space rentals, printing, and food are covered by host institution. But in our experience most civic locations do not have a budget for this.
27	Thus, in order to create equitable access, we want to be able to fund these events ourselves whenever possible.
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