Open House 2014 - Admin Programme
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Date: 5/31/2014
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Time: 8.30 a.m. - 4.30 p.m.
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Reporting time for morning shift 7.30 a.m. (Breakfast to be served at 7.15. a.m.)
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Attire for staff SST white polo T-shirt and jeans
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Time /Key AreasBlk ABlk BBlk C
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AtriumAuditoriumInfo Hub (Level 4)Space between Info Hub and AuditoriumInfo Hub (Level 5)Exhibition CentreFoyerCanteenSubject boothsADMT StudioEducampScience Labs
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Activity and I/C.

Note: Staff in charge to identify/request additional help and assign roles accordingly.

Stamps to be issued to visitors on completion of engagement.
Registration/Start of tour booth 1/
EnquiryRedemption

I/C: Jamal, Student Leadership Team



CCA (Sports)
I/C: Jerome and various teachers in charge
PVP Talk

I/C: KP/ Michelle (Roving)
Alan for AV
Student Panel

I/C: Pat
Student Life Gallery

I/C: Student Leadership & Development/Kassandra
DSA Booth

I/C: Wee Peng,Karen, Kwai Yin/Ee Nee/Lui Chen
SST milestones and student projects

I/C: Student Leadership/KP Roving
Collection of programme booklet/registration back-up I/C: Student Leadership/Michelle RovingRegistration/Start of tour booth 1
I/C: Jamal,Student Leadership Team

CCA (Clubs & Societies)
I/C: Jerome and various teachers in charge

English
I/C: Ong Chin Meng, Lily Chua

MTL
I/C: Bek Su Ling, Ho Yan

Integrated Humanties:
I/C: Alvin Tan, Pearl

Mathematics Booth
I/C: Jason Ingham, Ee Nee



IRS:
I/C: Ron Tan
S & W & I & E:
Lam Hin Chew, Dennis Lam
ADMT: Irfan, Yen Sin

Design Studies
I/C: Irfan
I/C: Aurelius/ Dean AngOverall I/C: Woon Foong, Karen Teo

Science TDP set up at Physics Lab 1
I/C: Tan Wei

Physics Showcase at Physics Lab 2
I/C: Audrey

Chemistry Showcase at Lab 1
I/C: Chris

Chemistry Showcase at Lab 2
I/C: Chris

Biology Showcase at Lab 1
I/C: Kassandra

Biology Showcase at Lab 2
I/C: Kassandra

FOE
I/C:Karen Teo

Biotechnology
I/C: Wei Ting
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Event Coverage and documentation: Media Club
I/C: Yen Sin
ICT Support: Patrick and Jomel
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7.30 a.m.All staff and students involved to report at respective stations and begin set-up.
Breakfast ready from 7.15 a.m. onwards
Staff: Staff Room & GO   
Students: Blk B Level 5, Tutorial Rm 1, #05-01/02
Food I/C: Katherine
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Items to be set up1)Tour booth & registration set-up. Students with badges to be ready with charged i-pads (Note that there will be a need to rotate ipads with to be charged. 1 person to be on standby at all times)
2) Enquiry booth to be set up with laptop for access to FAQs
3) Redemption booth to be set up with white-board (for update of gift items left) and gift items.
4) CCA booths set-up with posters and other relevant materials.
5) Water bottles prepared.
1) Filler slides with music playing.
2) Presentation slides on macbook on podium.
3) Water cups and prospectus placed on table near entrance (doors opened).
4) Water prepared for speakers.
5) Q & A mics set up in the middle.
6) Students with post-its and pens to support Q & A.
1) Furniture set up for dialogue format.
2) Water prepared for speakers
1) Ensure gallery is properly set up with all relevant content.
2) Students to man booths on shifts.
3) Students to issue out tickets to PVP talks.
1) Enquiry Table - 4 x cocktail tables + 8 laptops to be set up
2) Handbooks on table/brochure stands to be set up
3) 4 x posters on stands
4) 3 powerpoint extension cables to be set up.
5) 1 carton of water bottles for the speakers
1) iPads to be charged and locked.
2) Students to be prepared with key facts of SST and script for short presentation.
3)To lock the room if no one is inside
1) Goodie bags to be arranged for easy pick-up by guides.
2) Tables with 2 macbooks set up for additional registration services.
3)Tickets with timing (394 x4 sessions-1576) (Note: 20% or 315 to issued at Space between Info Hub and Auditorium.

Note:
1600 sets of materials to be ready with the following items
- Open House Programme Booklet
- Feedback form
- Pen
1)Tour booth & registration set-up. Students with badges to be ready with charged i-pads (Note that there will be a need to rotate ipads with to be charged. 1 person to be on standby at all times)
2) CCA booths set-up with posters and other relevant materials.
3) Mathematics booth to be set up with table, calculators and posters.
1) All booths to be set up with relevant posters and artefacts, laptops. See https://docs.google.com/a/sst.edu.sg/spreadsheet/ccc?key=0AswbLfGzihyldEhjb3Jfd2FQOWt4U2h3a0NhUmxfQWc&usp=drive_web#gid=31) Displays for ADMT, IRS, I & E and Design Studies.

A)ADMT
3 Display system panel with vinyl sticker
8 Plastic Chairs
1 A1 poster (dont need posters)
4 A2 poster (don't need posters)
1 extension cord
4 iMac (2 to show the student doing photo/picture editing using photoshop/ pixlr. 2 to show the use of google sketch up)
5 Easels (From ADMT)

IRS - 2 tables, powerpoints

I & E - 2 tables

2 tables to display prototype.
1 booth to for iMac x 1 display (3 posters to be printed). All under Authentic learnig, Powerpoint,

3 Easels


2) In-Conversation set-up

1)Projector, students to bring their own laptops, 3 office charis/couches on one side, presentation table on another side, 25-30 chairs for audience.

2 tables. powerpoint
1)Presentation to be set-up. If there are no students on standby, to close the room when no activities are taking place.Items for the following to be ready

1)Science TDP set up at Physics Lab 1
3 posters on easels, 3 macbooks

2) Physics Showcase at Physics Lab 2
Hands-on activity (Toy Car); showcase students performance tasks (cars) and ICT in T&L, 3 posters on easels, 3 macbooks

3) Chemistry Showcase at Lab 1
Hands-on Demonstrations (Magic Show); showcase students' performance task (models) and ICT in T&L, 2 macbooks

4)Chemistry Showcase at Lab 2
Hands-on activity (Crystal Garden); showcase students' performance task (models) and ICT in T&L, 2 macbooks

5)Biology Showcase at Lab 2
Hands-on activity (Building DNA models); showcase students' performance task (videos) and ICT in T&L, 4 macbooks

6)Biology Showcase at Lab 1
Hands-on activity (Blood group typing & Fingerprinting);
showcase students' performance task (videos) and ICT in T&L, 4 macbooks
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8.00 a.m.All Staff and students on standby
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8.30 a.m.Event begins.
All Stations to begin hosting visitors.
Registration begins, followed by the collection of goodie bags.
Media club begins with tweets, photography and videography of the event and interviews of visitors
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Start of registration and tour.Start of registration and tour.
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9.00 a.m.Students to end tours at Science Labs or Student Panel.1st session begins.

Ushers to help time speakers
Students to end tours at Science Labs or Student Panel.
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9.15 a.m.Students to end tours at Science Labs or Student Panel.Students to end tours at Science Labs or Student Panel.
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9.30 a.m.Students to apply alternative tour routes ending at Info Hub Level 4 for student dialogue.End of 1st session. Clear Room for next session.Students to end tours at Science Labs or Student Panel.
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9.40 a.m.Students to end tours at Science Labs or Student Panel.Students to end tours at Science Labs or Student Panel.
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9.45 a.m.Students to end tours at Science Labs or Student Panel.Students to end tours at Science Labs or Student Panel.
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10.00 a.m.Students to end tours at Educamp.1st session begins.Students to end tours at Educamp.1st session begins.
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10.20 a.m.Students to end tours at Educamp or PVP Talk.End of 1st session. Clear Room for next session.Students to end tours at Educamp or PVP Talk.
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10.45 a.m.Students to end tours at PVP Talk or Science Labs.Students to end tours at PVP Talk or Science Labs.1st session begins. End of 1st session. Clear lab for next session.
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11.00 a.m.Students to end tours at In-Conversation (@ ADMT Studio)2nd session begins.

Ushers to help time speakers
Students to end tours at In-Conversation (@ ADMT Studio)2nd session begins.
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11.15 a.m.Students to end tours at In-Conversation (@ ADMT Studio)Students to end tours at In-Conversation (@ ADMT Studio)
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11.30 a.m.Students to end tours at Science Labs or Student Panel.End of 2nd session. Clear Room for next session.1st sesson beginsStudents to end tours at Science Labs or Student Panel.In-conversation session startsEnd of 1st session. Clear room for next session.End of 2nd session. Clear lab for next session.
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11.40 a.m.Students to end tours at Science Labs or Student Panel.Students to end tours at Science Labs or Student Panel.
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11.45 a.m.Students to end tours at Science Labs or Student Panel.Students to end tours at Science Labs or Student Panel.End of 3rd session. Clear lab for next session.
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12 noonStudents to end tours at Educamp or PVP Talk.2nd session begins.End of 1st session. Clear Room for next session.Students to end tours at Educamp or PVP Talk.3rd session begins.
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Lunch ready at:
General Office : Admin staff
Staff Room: Teachers
Blk B Level 5, Tutorial Rm 1, #05-01/02
: Students

Staff and students on duty to take shifts between 12 noon to 1.30 pm
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12.15 p.m.Students to end tours at Educamp or PVP Talk.Students to end tours at Educamp or PVP Talk.End of 1st Session. Clear room for next session.
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12.20 p.m. Students to end tours at Educamp, PVP Talk or Science Labs.End of 2nd session. Clear Room for next session.Students to end tours at Educamp, PVP Talk or Science Labs.
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12.45 p.m.Students to end tours at PVP Talk or Science Labs.Students to end tours at PVP talk or Science Labs.2nd session begins.End of 3rd session. Clear lab for next session.
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1.00 p.m.Students to end tours at Science Labs or In-Conversation Session (@ ADMT Studio).3rd session begins.

Ushers to help time speakers
Students to end tours at Science Labs or In-Conversation Session (@ ADMT Studio).Start of 4th session.
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1.15 p.m.Students to end tours at Science Labs or In-Conversation Session (@ ADMT Studio).Students to end tours at Science Labs or In-Conversation Session (@ ADMT Studio).
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1.30 p.m.Students to end tours at Science Labs or Student Panel.End of 3rd session. Clear Room for next session.2nd sesson begins.Students to end tours at Science Labs or Student Panel.2nd session begins. 2nd session ends.
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1.40 p.m.Students to end tours at Science Labs or Student Panel.Students to end tours at Science Labs or Student Panel.
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1.45 p.m.Students to end tours at Science Labs or Student Panel.Students to apply alternative tour routes ending at Science Labs.End of 4th session. Clear lab for next session.
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2.00 p.m.Students to end tours at Science Labs, Educamp or PVP Talk.3rd session begins.End of 2nd session. Clear Room.Students to end tours at Science Labs, Educamp or PVP Talk.5th session begins.
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2.15 p.m.Students to end tours at Science Labs, Educamp or PVP Talk.Students to end tours at Science Labs, Educamp or PVP Talk.End of 2nd session. Clear Room.
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2.20 p.m.Students to end tours at Science Labs, Educamp or PVP Talk.End of 3rd session. Clear Room.Students to end tours at Science Labs, Educamp or PVP Talk.3rd session begins
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2.45 p.m.Students to end tours at Science Labs or PVP Talk.Students to end tours at Science Labs or PVP Talk.End of 5th session. Clear lab for next session.
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3.00 p.m.Students to end tours at Subject Booths in Block C.4th session begins.

Ushers to help time speakers
Students to end tours at Subject Booths in Block C.6th session begins.
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3.15 p.m.Students to end tours at Subject Booths in Block C.Students to end tours at Subject Booths in Block C.
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3.30 p.m.Students to end tours at Subject Booths in Block C.End of 4th session. Clear Room.Students to end tours at Subject Booths in Block C.3rd session ends.
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3.45 p.m.Students to end tours at Subject Booths in Block C.End of 6th session. Clear lab.
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4.00 p.m.Winding down at all stations
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4.30 p.m.Event ends.
Begin tear down/clearing up at respective stations. Staff and students to help.
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