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TimelineCategoryLeadCo-LeadActivityDue DateStatusNotes
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Months 1-2Project DevelopmentGracemosesEngage with squads to introduce GSOC and identify project ideasDone
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Months 1-2Project DevelopmentGracemosesEngage with community and previous GSOC mentors to identify project ideasDone
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Months 1-2Mentor SupportmosesherbertSelect and invite trusted, capable, and qualified mentors (primary + backup for each project)Done
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Months 1-2Mentor SupportmosesGraceWork with mentors + squads to make sure project requirements are documented on project pagesDone
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Months 1-2Student SupportMosesDaniel, GraceTag JIRA tickets with #intro for general pre-project student onboarding (& invite community to do so)DoneTodo: Post to community about #intro
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Months 3-4Project DevelopmentGracemosesRequest JIRA tickets related to the projects Done
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Months 3-4Project DevelopmentGracemosesTag JIRA tickets with #gsoc-2021
https://issues.openmrs.org/issues/?jql=labels%20%3D%20gsoc-2021		Done
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Months 3-4Student SupportherbertJenniferSet up Talk thread for GSOC 2021 pull request reviewsDone
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Months 3-4Student SupportherbertJenniferReach out to community members to review pull requestsDone
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Months 1-2Student SupportherbertJenniferIdentify community members who can help students during onboarding (JIRA, Wiki access, set up, etc)Done
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Months 1-2Community BondingherbertJenniferProvide potential students with relevant community onboarding resourcesDone
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Months 3-4Project DevelopmentGracemosesSupport students + mentors to develop strong proposalsDone
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Months 3-4Project DevelopmentGracemosesMake sure the project document is updated with the accepted student details + development plan to make it clear to the communityDone
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Months 3-4Project DevelopmentGracemosesMake sure the project page is maintained during the GSoC period
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Months 4-5Project DevelopmentGracemosesMake sure the project information is updated after the GSoC period, and update the completion information
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Project DevelopmentmosesGraceMaintain a list of project ideasDone
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Student SupportherbertJennifer & GraceEngage with students on a bi-weekly or weekly basis via chat or short call
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Student SupportherbertJenniferCollect bi-weekly or weekly questions or reports from students
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Mentor SupportmosesherbertMaintain regular communication with mentors before and during the program
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Student SupportherbertJenniferCheck in with students every other week
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Student SupportherbertJenniferArrange an OpenMRS for GSOC student webinarDone
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Mentor SupportmosesJenniferArrange a GSOC for OpenMRS Mentors webinar
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Student SupportherbertJenniferPrepare materials for student webinarDone
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Mentor SupportmosesJenniferPrepare materials for mentor webinar
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Mentor SupportmosesherbertWork with mentors and/or squads to develop a post-GSoC plan for their students
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Community BondingherbertJenniferShare a list of appropriate post-GSoC opportunities with students
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Months 1-2Google | AdminSuthagarmosesSubmit OpenMRS' organization application to Google2/19/2021Done
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Mentor SupportmosesJenniferEnsure mentors submit applications to Google on timeDone
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M&EherbertEnsure mentors submit mid-term evaluation to Google on time
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M&EherbertEnsure mentors submit final evaluations to Google on time
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CommunicationsherbertProvide routine updates to the community on Talk
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CommunicationsherbertPublish a blog post on GSoC
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Google | AdminSuthagarmosesServe as communication liaison with Google
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Google | AdminFrame org participation, org selection criteria, and org-specific operating procedures
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M&EherbertRespond to Google's survey post GSoC
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Google | AdminJenniferSet up/confirm org payment account
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Mentor SupportmosesJenniferCommunicate mentor expectations before the program starts
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Student SupportherbertJenniferCommunicate student selection, continued participation, and dismissal policy
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Mentor SupportmosesJenniferContinuously evaluate mentor interaction with students
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Mentor SupportmosesJenniferEnsure adequate and appropriate mentoring coverage, particularly near holidays
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Student SupportherbertJenniferLet students know how, when, and why to contact the org admin
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Student SupportherbertJenniferEnsure students are introduced and become appropriately integrated
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CommunicationsherbertJenniferCommunicate OpenMRS specific requirements (time, coding, communication, licensing), expectations (behavoir, best practices, visibility), deadlines, acceptance criteria, failure/dismissal policy)
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CommunicationsherbertAllMonitor communications
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Community BondingherbertAllAddress inappropriate behavoir
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Student SupportherbertJenniferEnsure students at risk of failure or dismissal are notified in advance
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