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ArenaWe convene, train, and support the next generation of candidates and campaign staff.
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Call Time Tracker
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This document will help you manage and run an effective call time operation. Any good call time program aims to stay on task and hit ambitious fundraising goals. This is a dynamic tool that can help you manage the ups and downs of call time.

Use this tool to help set realistic expectations - the amount of time needed to hit fundraising goals . We encourage your to be ambitious but realistic about the amount of money you can raise during call time.

The Calculator tab will start you off on the right foot by prompting you with important assumptions you should be considering for your call time schedule. The Tracker tab uses two week intervals for fundraising to give you a natural stopping point where you can reassess your daily call goals and make the appropriate adjustments to stay on track.

Call time is not easy, but it is the engine of your campaign that makes everything else possible.

Good luck!
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Copying This Workbook
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< Log into google drive
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< File
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<Make copy
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<Rename & select personal Google Drive
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<Select OK
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Navigating Cells in This Workbook
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Light blue cells are editable by the user to input the following items


- Call time assumptions
- Call schedule
- Fundraising goal
- Allocation of two week goal
- Daily amount raised via call time
- percentage of overall goal allocated to each 2 week interval
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Dark grey cells indicate how much money will be carried over into the next days goal to stay on track.
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White cells will show each day's percent to goal
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Light grey cells will show dates calculated off our your start date and will show your call time goal amount for each day. This goal will be adjusted each day based on the previous day's performance.
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Navigating Tabs in This Workbook
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Call Time Schedule CalculatorThis tab a guide to help you understand how important assumptions around call time like calls per hour and average pledge rate turn into money raised. This tab can be helpful in determining the amount of time dedicated to call time each day and over a given week. This is meant to help you start to understand the importance of call time and how this time is to be protected on your calendar each week.

This calculator can help determine what is a realistic and management amount of call time given your goals. It can help determine what's the a target ask amount for your call time calls.
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Daily Call Time TrackerThe tracker will help you as you implement your call time program day by day over the course of multiple two week intervals. This tab contains dynamic formulas that will adjust your daily call time goals based on the prior day's performance to keep your program on track.
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Glossary
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Calls per Hour
Calls dialed during one hour of calling including conversations held
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Contact Rate
% of dails resulting in a conversation with someone
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Pledge Rate
% of conversations resulting in a pledge
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Avg Pledge
Average amount given from call-time asks made
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Weekly Goal
Goal for a seven day period
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