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Annual Physical and Financial Plan (tier 1)Reference Number
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Date:
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Fiscal Year: FY 2023
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Division:
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Section:
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FunctionKey ActivitiesPerformance IndicatorAnnual Physical TargetsTravelling ExpensesTraining ExpensesSupplies and MaterialsUtility ExpensesCommunication ExpensesAwards/Rewards and PrizesExtraordinary & MiscellaneousProfessional ServicesGeneral ServicesRepairs and MaintenanceTaxes & InsurancesOther Maintenance & Operating Expenses TOTAL REMARKS
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1st2nd3rd4thTotal Travelling (Local) Travelling (Foreign) Training, conventions Office Supplies Accountable Forms Drugs and Medicine Exp Fuel, Oil & Lubricants Semi-Expendable Machinery & Equipment Semi-Expendable Furnitures, Fixtures & Books Other Supplies Expenses Water Expenses Electricity Expenses Postage and Courier Services Telephone (Mobile) Telephone (Landline) Internet Connection Prizes Extraordinary & Miscellaneous Legal Services Auditing Services Consultancy Services Other Professional Services Janitorial Services Security Services Office Building Office Equipment Furniture and Fixtures Info.& Comm. Tech Equip Motor Vehicle Taxes, Duties & Licenses Fidelity Bond Premiums Insurance Expenses Advertising Expenses Printing & Publication Representation Expenses Rent - Building & Structure Rent - Motor Vehicle Library & Other Reading Materials Donations Other MOOE
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Formulate and implement guidelines for the use and availment of agency fundsCoordinate with other OUs/ funding institutions re: availment requirements, fund status and balancesNo. of meetings held11125 24,000.00 24,000.00
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Evaluate project proposals submitted by DA and its attached agencies and other government and non-government entities for possible funding under special programsEvaluate project proposals submitted for fundingNo. of project proposals evaluated11114 -
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No. of recommendations submitted11114 -
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Endorse proposal for funding agency-managed ODA programsNo. of project/s endorsed for funding112 -
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Develop project proposals in support to agency's mandatesPrepare project concept paper in coordination with concerned OUNo. of concept paper prepared22 -
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Prepare and/or package project proposals (PPs) to conform with funding source requirementsNo.of project proposals prepared/packaged44 -
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Endorse proposal to funding agency/ programNo. of proposals endorsed to funding agency/ program112 21,426.87 21,426.87
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Coordinate with donor government and other relevant entities- local national and international, on the approval of project proposals endorsed for funding and other possible institutional arrangements to support volunteer management and capability developmentDevelop profile of resource streamsNo. of profiles developed11 -
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Assist meetings with representatives of donor countriesNo. of meetings facilitated/attended with representatives of donor countries11 8,250.00 8,250.00
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Manage and/or implement all PCAF programs, projects and other collaborative efforts to support stakeholders' (DA agencies and its clientele) activities and initiativesPrepare/Review annual work and financial plans of approved projectsNo. of budget proposals prepared22 -
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No. of budget proposals reviewed22 -
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Conduct performance review/assessment workshop of foreign-assisted projectsNo. of performance review/ assessment workshop conducted11 41,250.00 41,250.00
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Validation of projects under special programsNo. of validation activity conducted12216 170,400.00 28,000.00 144,000.00 342,400.00
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No. of coordinative meetings held11114 16,000.00 16,000.00
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Prepare communications pertaining to project implementation and other concerns0 -
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a. LettersNo. of letters prepared25252525100 -
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b. MemorandaNo. of memo prepared1213121350 -
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Attendance to PD-related workshop/foraNo. of PD-related workshop/fora attended202 20,800.00 20,800.00
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 191,200.00 - - 21,426.87 - - - - - - - - - 28,000.00 - - - - - - - - - - - - - - - - - - - - 89,500.00 - 144,000.00 - - - 474,126.87
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Prepared by:Approved by:
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Section ChiefDivision Chief
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Date Signed: (MM-DD-YY)
Date Signed: (MM-DD-YY)
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