Scout Committee Records
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Res No.DateResolutionMovedSecondedVoting
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17/22128/06/2017THAT, the committee agree that up to $8000 is sought for the purposes of sound insulation and any consequential associated works (e.g. lighting and heating) in the Hall, by applying for a grants from XXXXXDeniseJohnCARRIED U
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17/22028/06/2017THAT, the minutes of the previous meeting be acceptedCatherineAnnaleahCARRIED U
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17/21917/05/2017THAT, the Treasuer's report be acceptedOliverErinaCARRIED U
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17/21817/05/2017THAT, the minutes of the previous meeting be acceptedOliverCatherineCARRIED U
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17/21722/03/2017THAT, the Treasurer's report be acceptedAnnaleahMichaelCARRIED U
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17/21622/03/2017THAT, the minutes of the previous meeting be acceptedAnnaleahCatherineCARRIED U
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17/21515/02/2017THAT, the committee will offer payment of course fees for leaders attending Cossgrove Practical Skills, Sanford, and first aid training in 2017. The commitee will also support payment for one leader attending SAPDAnnaleahCatherineCARRIED U
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17/21415/02/2017THAT, the Treasurers report is acceptedOliverAnnaleahCARRIED U
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17/21315/02/2017THAT, the minutes of the previous meeting be acceptedDeniseOliverCARRIED U
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16/21230/11/2016THAT, Catherine Gibbs be elected to the CommitteeOliverDeniseCARRIED U
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16/21130/11/2016THAT, the Grants Co-ordinator be Erina PappsAnneleahDavidCARRIED U
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16/21030/11/2016THAT, the Hall Building Co-ordinator be Rex CollettTerryDeniseCARRIED U
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16/20930/11/2016THAT the quarter master be Michael VeneerRexGillianCARRIED U
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16/20830/11/2016THAT, the Secretary be Gillian Boyes (incumbent)ErinaMichaelCARRIED U
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16/20730/11/2016THAT, the Chair be Anneleah Thornburrow.ErinaOliverCARRIED U
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16/20630/11/2016THAT, the existing discounts for Keas and sibling members be maintainedJoRexCARRIED U
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16/20530/11/2016THAT, the subscription fee methodology for 2017/17 be amended to include a rebate of $40 on a base fee of $270AnneleahCatherineCARRIED U
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16/20430/11/2016THAT, the budget for 2016/2017, with the amendments noted, be approved.DeniseCatherineCARRIED U
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16/20330/11/2016THAT the Treasurer's report along with the associated financial statements be acceptedAlevtinaDuaneCARRIED U
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16/20230/11/2016THAT the Chair’s report be acceptedOliverAlevtinaCARRIED U
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16/20130/11/2016THAT the Group Leader’s report be accepted.OliverAnneleahCARRIED U
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16/20030/11/2016THAT the minutes from the previous AGM be accepted as a true and accurate recordMichaelRexCARRIED U
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16/19902/11/2016THAT, the Cub leaders to continue exploring a second pack in line with the plan presented by Andy. AndyOliverCARRIED U
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16/19802/11/2016THAT, the annual accounts be accepted and presented to the AGMOliverBobCARRIED U
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16/19719/10/2106THAT, we apply to Infinity for up to $2,000 to enable to youth who could not otherwise afford to attend Jamboree to attendErinaDavidCARRIED U
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16/19619/10/2016THAT, the minutes of the previous meeting be acceptedDavidBobCARRIED U
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16/19507/09/2016THAT the Deck Account is closed off, with the overspend transferred to general retained funds.RexTerryCARRIED U
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16/19407/09/2016THAT, the Treasurer's report be acceptedOliverDavidCARRIED U
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16/19307/09/2016THAT, the minutes of the previous meeting be acceptedOliverBobCARRIED U
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16/19231/08/2016That the Brooklyn Scout Group apply to the Karori Brooklyn Community Charitable Trust (KBCCT)
Via the Lion Foundation for $107,000 to upgrade the toilets so that we have toilet facilities for disabled scouts or hall users.
ErinaGillian CARRIED U - by email vote
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16/19110/08/2016THAT we apply to Infinity for a grant up to $8,000 to cover equipment for jamboreeErinaGillianCARRIED U
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16/19010/08/2016THAT we re-allocate stadium fundraising so 90% goes to general scout running costs and 10% to venturers from 1 Sept 2016OliverBobCARRIED U
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16/189THAT we use a standard risk framework to help us complete RAMS forms. DeniseRexCARRIED U
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16/18810/08/2016THAT, the minutes of the previous meeting be acceptedErinaBobCARRIED U
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16/18706/07/2016THAT we apply for a grant from the KBCCT for $60k to provide for disability toilets and shower.ErinaBobCARRIED U
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16/18606/07/2016THAT, the minutes of the previous meeting be acceptedRexDavidCARRIED U
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16/18528/06/2016THAT, Brooklyn Scouts make a request to the Infinity Foundation for up to $8,000 in order to purchase equipment for Jamboree .ErinaOliverCARRIED U
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16/18411/05/2016THAT, we grant access to Terry Poll and David Thornburrow to view and transact on the Scouts Group bank accounts and for Taine Bird to view the Venturer accountsOliverRexCARRIED U
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16/18311/05/2016THAT, the Treasurer's report be acceptedErinaRexCARRIED U
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16/18211/05/2016THAT we set up the future building project code and assign a nominal budget of $7,500 for future development costs. Spending of any funds from this budget would be contingent on us having cash available. RexBobCARRIED U
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16/18111/05/2016THAT we recognise that for health and safety reasons we need to install a balustrade on the new deck and we will self-fund this.OliverMichaelCARRIED U
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16/18011/05/2016THAT we approve budget to a maximum of $1000 for the cost of a roller door to protect the new QM store under the porchRexOliverCARRIED U
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16/17911/05/2016THAT, the minutes of the previous meeting be acceptedGillianDavidCARRIED U
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16/17813/04/2016THAT, the Treasurer's report be accepted noting changes to come described in the minutes.ErinaRexCARRIED U
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16/17713/04/2016THAT, the minutes as corrected be acceptedGillianRexCARRIED U
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16/17609/03/2016THAT, we move ahead with our arrangements for ANZAC celebrationDavidJoCARRIED U
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16/17509/03/2016THAT, we allocate up to $250 for materials to erect the new signageDeniseRexCARRIED U
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16/17409/03/2016THAT, the Treasurer's report be acceptedAlevtinaErinaCARRIED U
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16/17309/03/2016THAT, we apply to the Four Winds Foundation for a grant of up to $2,000 to purchase kitchen cupboards for the purpose of food storageDeniseRexCARRIED U
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16/17209/03/2016THAT, we approve in principle to build cupboards in the kitchen once money is availableErinaDavidCARRIED U
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16/17109/03/2016THAT, the minutes of the previous meeting be acceptedRexAlevtinaCARRIED U
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16/17009/03/2016THAT, the minutes of the meeting on 10 February 2016 be acceptedDeniseRexCARRIED U
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16/16924/02/2016THAT, we provide a subsidy for the LNI camp up to $25 per head or $400 in total whichever is the lesser, to cover the petrol costsTerryRexCARRIED U
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16/16824/02/2016THAT, the Treasurer's report be acceptedAlevtinaBobCARRIED U
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16/16710/02/2016THAT, the Chairperson and Group Leader should have discretion to apply the agreed welfare policy (on recommendation of leaders) for the purposes of enabling scouts in hardship circumstances to attend Jamboree if those Scouts face a significant gap between fundraising and total costs.DeniseOliverCARRIED U
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16/16610/02/2016THAT, we will seek grants, but these are only to supplement fundraising efforts DeniseOliverCARRIED U
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16/16510/02/2016THAT, proceeds of fundraising should be allocated on the proportional basis set out in the jamboree paper tabled at the meeting.DeniseOliverCARRIED U
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16/16410/02/2016THAT, each youth attending and their family should be expected to personally contribute to the Group fundraising effort; or do equivalent approved serviceDeniseOliverCARRIED U
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16/16310/02/2016THAT, we agree an overall 2016 fundraising target of $14,000 based on the rough order of costs and attendance numbers set out in this paper; this is in addition to the (approximately $10,000) already raisedDeniseOliverCARRIED U
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16/16210/02/2016THAT we agree that our aim should be to get every eligible Scout to Jamboree with Group fundraising covering 80% of Scout costs and leader costs (noting that youth will at minimum pay an estimated $150 in deposits).DeniseOliverCARRIED U
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16/16110/02/2016That we apply to (xx) for grant funding of $10,000, or the cost of professional estimates, whichever is larger, for the cost of the deck and associated costs as well commissioning the first stage of the professional work on the major project design.DeniseMichaelCARRIED U
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16/16010/02/2016THAT, we increase the budget for the deck from $3000 to $5000 if grant money can’t be soughtDeniseOliverCARRIED U
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16/15910/02/2016THAT, we agree to invest approximately $1,300 in engineer fees as part of future stage project (Stage 1a). Engineers fees expended should be allocated to that budget.DeniseBobCARRIED U
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16/15810/02/2016THAT, Rex be given authority to drive completion of the deck to make it fit for purpose and within the maximum square meterage available within Code.RexDeniseCARRIED U
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16/15710/02/2016THAT, a vote of thanks be given to the leaders and youth for their very polished jamboree presentationErinaOliverCARRIED U
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15/15629/11/2015THAT, the Chair be Erina PappDeniseGillianCARRIED U
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15/15529/11/2015THAT the Treasurer be Alevtina (incumbent) and that the Secretary be Gillian (incumbent)OliverRexCARRIED U
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15/15429/11/2015THAT the fees for 2016 be increased to be set at Keas $180, Cubs, Scouts and Venturers $210, 2 family members (10% discounts) $378, 3 or more family members (20% discount)RexAnnaleahCARRIED U
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15/15329/11/2015THAT the budget for 2016 be approvedRexAnnaleahCARRIED U
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15/15229/11/2015THAT, we formally thank Alevtina for her excellent and very clear workDeniseOliverCARRIED U
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15/15129/11/2015THAT, the Treasurer's report be acceptedRexAnnaleahCARRIED U
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15/15029/11/2015THAT the Group Leader’s verbal report be acceptedOliverAnnaleahCARRIED U
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15/14929/11/2015THAT, the Chair's report be acceptedOliverRexCARRIED U
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15/14829/11/2015THAT, the minutes from the previous AGM meeting be accepted as a true and accurate record subject to the following corrections in attendees: Chris Devereux being removed (wasn’t here), Chris Ewers being added, correcting spelling of Gavin McGlashan’s name. OliverErinaCARRIED U
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15/14714/10/2015THAT, the accounts be accepted for end of yearOliverMichaelCARRIED UWith acclamation
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15/14614/10/2015THAT, we pay the National annual registration fees in fullAlevtinaRexCARRIED U
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15/14514/10/2015THAT, we purchase fire extinguishers even if supplier doesn’t move on priceOliverRexCARRIED USee action 15/191
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15/14414/10/2015THAT, the minutes of the previous meeting be acceptedGillian DavidCARRIED U
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15/14309/09/2015THAT, the Committee approve purchase of a voucher and card to thank Jenny for her work as TreasurerTerryOliverCARRIED U
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15/14209/09/2015THAT, the Treasurer's report be acceptedAlevtinaOliverCARRIED U
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15/14109/09/2015THAT, the minutes of the previous meeting be acceptedGillianMichaelCARRIED U
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15/14005/08/2015THAT, we set aside $3,000 to complete the apron, safety rail and external storage. This gives us $4,500 on the basis the $1,500 donation will be provided. OliverDavidCARRIED U
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15/13905/08/2015THAT, the Treasurer's report be acceptedAlevtinaOliverCARRIED U
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15/13805/08/2015THAT, the minutes of the previous meeting be acceptedGillianMichaelCARRIED U
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15/13708/07/2015THAT, we approach the Pelorous Trust for a grant of $10,000 for essential gear for jamboreeErinaGillianCARRIED U
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15/13608/07/2015THAT, we apply to the Lottery Outdoors Water Safety and Safety Trust for $xx to send up to 10 leaders/parents and senior youth to outdoor trainingDeniseOliverCARRIED U
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15/13508/07/2015THAT, we apply to Trust House for $1600 for first aid training for up to 8 leadersDeniseOliverCARRIED U
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15/13408/07/2015THAT, Alevtina take over as Treasurer effective from 8 July 2015
GillianOliverCARRIED UWith acclamation
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15/13308/07/2015THAT, we allocate $5000 from retained funds to a special new sub-account for jamboree funds. OliverErinaCARRIED U
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15/13208/07/2015THAT, we use a similar system to that used for last jamboree to record hours and allocate fundraising monies to individual Venturers and Scouts for jamboree (reflects hours effort across all fundraising). ErinaOliverCARRIED U
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15/13108/07/2015THAT, 10% of stadium fundraising from 1 July 2015 onwards goes to Venturers ErinaOliverCARRIED U
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15/13008/07/2015THAT, 30% of stadium fundraising from 1 July 2015 to end of financial year (30 Sept 2016) be allocated for jamboree (subject to core cost funding being met) ErinaOliverCARRIED U
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15/12908/07/2015THAT, THE emergency evacuation plan circulated by Bob be acceptedErinaMichaelCARRIED U
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15/12808/07/2015THAT, the minutes of the previous meeting be approvedErinaGillianCARRIED U
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15/12727/05/2015THAT, we increase the QM fund to $2,000 to enable the first tranch of the fit-out shelving in the QM storeDeniseMichaelCARRIED UNote, this first tranch will enable all the gear stored at the temporary shelter to be moved back into the hall
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15/12627/05/2015THAT, we allocate $5,000 of funds toward camping/tramping gear, with leaders and youth to assess priorities, subject to confirmation funds are available.ErinaGussyCARRIED U
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