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Department of Medicine Time Off request form 2025-26
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Do not make any firm commitments (i.e., flights, reservations, etc.) without receiving a written/email confirmation from your base hospital coordinator.
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Procedure (IMPORTANT):
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1.      Submit request form(s) to the Department of Medicine Education Coordinator at your base hospital who will get the approval from the site and respond to you with the approval or alternate dates with reason for denial.
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2.      Final approval of all requests must come from your base hospital Education Coordinator.
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3.      It is your responsibility to request Not On-Call the last Sunday of the rotation if you are approved off the first week of the next rotation block.
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4.      As per PARO, all vacation/professional leave requests must be submitted at least four (4) weeks before the proposed dates. PARO vacation & Professional leave rules can be found here: Top Contract Questions – PARO (myparo.ca).
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5.      Not-On-Call requests are not part of the PARO agreement. You may submit a request indicating the reason; however, approval is at the discretion of the service and may not be guaranteed. Not-On-Calls are not granted on CTU rotations. On all other rotations, residents can submit either of the following per block if no other leave is booked:
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·        1 weekend (Fri-Sun) + 2 weekdays
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·        4 weekdays (cannot be during the same week)
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6.      Pay close attention to details of your rotation site. It is your responsibility to fill in the form correctly and vacation requests submitted and approved by the wrong site will not be automatically honored.
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7. 2025-2026 Rotation Switchover Dates
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Block Start DateEnd Date
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1Tuesday, July 1, 2025Sunday July 27, 2025
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2Monday July 28, 2025Sunday August 24, 2025
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3Monday August 25, 2025Sunday September 21, 2025
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4Monday September 22, 2025Sunday October 19, 2025
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5Monday October 20, 2025Sunday November 16, 2025
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6Monday November 17, 2025Sunday December 14, 2025
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7Monday December 15, 2025Sunday January 11, 2026
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8Monday January 12, 2026Sunday February 8, 2026
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9Monday February 9, 2026Sunday March 8, 2026
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10Monday March 9, 2026Sunday April 5, 2026
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11Monday April 6, 2026Sunday May 3, 2026
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12Monday May 4, 2026Sunday May 31, 2026
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13Monday June 1, 2026Tuesday June 30, 2026
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*** Note: Columns in yellow require selections from a drop-down menu ***
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Trainee Name (Last, First)Vacation TypeReason (wedding, conference, etc)Block #RotationSiteVacation Start (MM/DD/YYYY)Vacation End (MM/DD/YYYY)Comments/Alternate dates
Internal Comments
Resident LevelBase HospitalEmail
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