Alliance_groups_fy18
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The Alliance is announcing the following standing and project groups that will be launched by teams this fiscal year. We’re aiming to provide this broad announcement to give members a better sense for where they may wish to engage in Alliance work. We first announced this work in September 2017, with the caveat that after two rounds of recruiting, there would be a few more recruiting opportunities over the course of the year.
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TeamGroup NameShort summaryRecruitment TimelineLink to nominations (when available)
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Discovery & User ExperienceGroup for Reference and InstructionThe charge of this group is under development, but will focus on support for reference and instruction librarians.Expect a charge and recruitment in Winter 2017.
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Discovery & User ExperienceGroup support for Primo standardization and/or Central package customizationsCharge of the group is under development. DUX will be looking to find the best way to support Primo standardization efforts.Expect a charge and recruitment in Fall 2017.
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Discovery & User ExperiencePrimo Release Testing Standing GroupManages the testing process in the Primo Sandbox as well as helping to determine the formal Alliance "go/no go" decision on the upgrade to Primo Production.Recruitment complete
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Discovery & User ExperienceUser Testing Toolkit Project GroupThe group will focus on building a user testing toolkit to support user testing at Alliance libraries.Recruitment completeRecruitment closed on Sept 20
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Resource Sharing & FulfillmentAlma RSF Release Testing Standing GroupThe Alma RSF Release Testing Standing Group mobilizes when Release Notes for a new Alma release are received. This group will coordinate and perform tests in the Alma sandbox environments, identify issues and submit Salesforce cases, and share release highlights and issues with the RSF community on the listservs and open calls.Nominations under review; 5-7 membersRecruitment closed on Sept 20
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Resource Sharing & FulfillmentAnalytics Project GroupThe Alma Analytics Project Group will further Alliance efforts to document use of Alma Analytics for gathering data in resource sharing & fulfillment functional areas. This group will develop a suite of canned RSF reports, coordinate a series of Analytics trainings, and will evaluate the need for continuing this work as standing group (presenting their recommendation to the RSF Team at the conclusion of the year).Recruit Now; 5-7 membersRe-opened recruitment until Friday, October 6 at 5pm.
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Resource Sharing & FulfillmentFulfillment Project GroupThe Fulfillment Project Group investigates supporting Alliance libraries through documentation of best practices, creation and maintenance of online training manuals, participation in RSF open calls, participation in mentoring fulfillment staff, and proposing data-driven changes to the Alliance member libraries’ processes and procedures. This group will identify community needs for documentation and training; explore the possibility of becoming an "innovation incubator," looking at shared creative approaches in circulation/access services; create a directory of community members and their areas of expertise; work to align member practices by determining best practices; and will evaluate the need for continuing this work as standing group (presenting their recommendation to the RSF Team at the conclusion of the year).
Recruit Now; 5-7 membersRe-opened recruitment until Friday, October 6 at 5pm.
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Resource Sharing & FulfillmentSummit Standing GroupFull charge on the SSG page.Recruitment complete
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Shared Content and Technical ServicesE-Book Standing GroupThe group examines all components of the E-book program, such as business models, use statistics, and purchasing patterns. They use this information to effectively work with their YBP and EBL vendor partners to maximize the benefit of the program to the Alliance members.Recruitment complete
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Shared Content and Technical ServicesLocal Fields GroupReviewing, problem solving, and developing documentation for issues relating to local fields.Recruitment complete
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Shared Content and Technical ServicesNormalization Rules Standing GroupBuild Alliance capacity in maintaining NRs by recruiting and training new members; continuing to improve the Primo discovery experience through both proposing NR changes and responding to member requests for changes; continuing to develop and document processes, procedures, and policies/best practices, including transparent communication of the NRSG's work out to membership. Full charge on the NRSG page.Recruitment completeRecruitment closed on Sept 20
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Shared Content and Technical ServicesNZ Manager Support GroupThe group will help orient and support the NZ manager in the first few months in the positionRecruitment completeRecruitment closed on Sept 20
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Shared Content and Technical ServicesVendor Record Loading Project GroupReview options for standardizing vendor record loading at Alliance institutions. Please note: this group will be looking at local loads of materials purchased from common vendors, not NZ loading for shared packages. Recruitment open now!Please submit nominations here
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Shared Content and Technical ServicesE-Resources Training Outline Project Group Create documentation & a training outline for best practices for managing/activating Electronic Collections in AlmRecruitment open now!Please submit nominations here
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Shared Content and Technical ServicesCataloging standing group Review and recommend cataloging policy for the Alliance. Create training outlines and documentation for best practicesRecruitment open now!Please submit nominations here
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Shared Content and Technical ServicesTraining Coordination Standing GroupPlan and provide training resources and opportunities to the SCTS community. Plan events for open calls, SCTS events (possibly in conjunction with ELUNA Spring 2018), and Summer meeting (if helRecruitment open now!Please submit nominations here
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SystemsAlliance Alma Testing Standing GroupRelease analysis and communication that’s integrated across functional area, focusing outside of resource sharing; engagement in Alma community testing; Alma sandbox management; and Alma testing.Recruiting now; 6-7 membersPlease submit nominations here
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SystemsAlma Enhancements Project GroupSupported coordinated Alma enhancements voting across Alliance membership.Group expected to be constituted February 2018n/a
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SystemsPrimo Customization Standing GroupIdentify customization needs by establishing a submission workflow; select customization proposals that are appropriate across Alliance libraries and that are suitable for use in the Primo Central Package; publish documentation; and, maintain customizations.Recruitment completen/a
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SystemsPrimo Day Project GroupSupport planning for Primo Day in 2018. Joint Systems and DUX working group.Group expected to be constituted in January 2018 for work February 2018-May 2018n/a
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SystemsPrimo Enhancements Project GroupSupported coordinated Primo enhancements voting across Alliance membership.Group expected to be constituted March 2018n/a
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SystemsPrimo Standardization Project GroupThe group will develop and test Primo standardization recommendations for the Alliance.Recruitment completen/a
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Unique & Local Content TeamArchival Collection Management Standing GroupSupport new and continuing implementers of ArchivesSpace among Archives & Manuscripts Collections Service participantsRecruited and workingn/a
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Unique & Local Content TeamArchives West Assessment Project GroupEvaluate implementation of accessibility and interface recommendations for AW from FY17. Potentially joint with DUX.Expect a charge and recruitment in early 2018
Coming early 2018
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Unique & Local Content TeamCreative Commons Licenses in Archives West Project GroupImplement Creative Commons licenses for finding aids in Archives WestRecruited and workingRecruitment complete
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Unique & Local Content TeamDigital Collections in Teaching and Research Project GroupOutreach for teaching/research use of emerging DPLA hub and the use of digital collections to support teaching and research at the college/university level. Potentially joint with DUX.Recruiting now!Recuitment complete
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Unique & Local Content TeamGroup topic: Digital PreservationPromote and support knowledge of and use of digital preservation resources prepared in previous yearAd hoc group called together as neededn/a
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Unique & Local Content TeamDublin Core Best Practices Standing GroupDublin Core standards and associated: maintain and refine, with particular focus on rights statements. Potentially joint with SC/TS--or draw from SC/TS community.Recruited and workingRecruitment complete
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Unique & Local Content TeamUnique Materials in the SILS Standing GroupWork in concert with discovery, technical services, systems, and norm rules to address issues identified in FY17. Draw membership from DUX, SC/TS, Systems communities.Recruited and workingRecruitment complete
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Unique & Local Content TeamDigital Collections in Primo Project GroupFinish and widely discuss objectives for digital collections in shared Primo. Test Primo sandbox digital collections against shared objectives and recommend whether to move to production. Potentially joint with DUX, SC/TS, Systems.Recruited and workingRecruitment complete
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Unique & Local Content TeamOER Standing GroupIdentify and share best practices for the production, review, dissemination, and/or preservation of open educational resources (OERs). Explore opportunities for partnering with existing OER advocacy organizations. Potentially joint with SC/TS.Recruited and workingRecruitment complete
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None (work with Executive Director)Data Sharing Policies Project GroupExamining the proposed use cases for data sharing, create an Approved Business Need Policy and Procedures, which allow members to propose reasons to share data, and a method for approval of such request. See page for more details about project.Recruitment open now!Please submit nominations here
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None (work with Executive Director)Vetted Staff Project GroupExamining the Data Sharing Report of January 2017, review members' policies regarding access to FERPA-protected data, and create a document describing what is common, to support members adopting best practices regarding user data and expectations for treatment of such information.Recruitment open now!Please submit nominations here
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