Midsumma_Budget Example
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MIDSUMMA PRODUCER - BUDGET TEMPLATE
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IncomeExplaination
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FundingConfirmed (C) / Not Confirmed (NC)
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Public Funding (Australia Council, Creative Victoria, City of Melbourne / local Council, etc.)Don't put all of your funding eggs in one basket by relying on receiving money form every application you submit. Funding is very competitive and requires long lead-times.
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PhilanthropicPhilanthropic refers to funding through trusts and foundations who are committed to supporting the arts. Look at places like Besen Family Foundation, Ian Potter Foundation, RE Ross Trust, etc.. These are also competitive so don't count on receiving the money and make sure that the foundation is a good fit for your project. 
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Other
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Total Funding0
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Box Office @ 30%
See next tab, there is spreadsheet of how this is calculated.
2647.98
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Other Income Streams
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CrowdfundingCrowdfunding is an online fundraising campaign for a specific project where you raise money directly from your network. You set a target, people pledge an amount – usually in exchange for some form of reward – and the amount pledged is remitted to you if the target is reached.
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Corporate SponsorshipThis often needs long lead-times depending on what sort of sponsorship and commitment you are trying to attract. Smaller sponsorship might be possible through advertising on printed collateral. Be careful to do your research before approaching partners. Are they definitely the right fit for your event and what is appealing about this relationship from their perspective?
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Fundraising eventsAre you short on cash? Have you thought about hosting a fundraising event? It could a gig, a trivia night, anything you like, as long as it doesn't cost you much - it is a fundraiser after all!
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Artist ContributionThere are some instances where artists may contribute financially to their projects. This could be because you won the lottery, perhaps you received a cash reward and want to put to this project, etc..
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In Kind Inkind refers to any goods or services that you receive free of charge. All inkind income should be itemised per line. Ie. venue hire, artist subsidy, printing and collateral, etc.. Inkind should appear in both your income and expenses.
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Other
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Total Other Income Streams0
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Total Income2647.98
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ExpensesWages and Fees
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Wages and Fees RateWeeks
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Performers/ Participants/ Facilitators
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Director/ Curator
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Stage Manager/ Assistants
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Production Manager/ Technical Supervisor
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Writer
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Box Office/ Front of House/ Ground Staff
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Set Designer
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Lighting Designer
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Costumer Designer
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Sound Designer
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Choreographer
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Marketing/ Publicity
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Producer/ Event Coordinator
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Administration
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Other
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Superannuation @ 9.5%This is a legal requirement for anyone that you are paying more than $450 in a calendar month and are over 18 years old. Please check the superannuation rate at the time of budgeting. 0HANDY HINT: These rates will vary according to whether you are paying an agreed fee, a weekly rate or are working within a profit share model. A weekly rate is ideal but not always feasible. Please see the perfomers collective agreement on MEAA's website for more information on industry rates. These role descriptions are purely prompters, you may not have all of these personnel on your event.
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Workcover @ 3%Are you likely to pay more than $7,500 per financial year in rateable remuneration (fees for your team)? Or do you have apprentices or trainees? Then you are legally obliged to take out a WorkCover policy. 0
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Per DiemsPer diems are allowances payable to artists working away from home. For more information see here, http://www.liveperformance.com.au/live_performance_industry. 
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Inkind Wages and FeesHere you can choose to calculate the extent to which the artists and personnel are subsising the project. Ie. what is the difference between the fees you are paying and the recommended minimum wage from the union?
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Total Wages and Fees0
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Production Costs
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Rehearsal Venue Hire
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Performance Venue Hire
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Equipment HireDo you require any equipment that is not available through the venue which you might have to hire at an extra cost?
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Lighting Equipment
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Costumes
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Props
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Set Construction and Materials
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Liquor LicenseIf your event is taking place where there is not already a liquor license and you would like to sell alcoholic beverages, you will need to apply for a liquor license. Look on the VCGLR website for more details: https://www.vcglr.vic.gov.au/
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PermitsIs your event on public land? Do you need to apply for a council permit?
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Production ConsumablesConsumable are things that you 'consume' during each iteration of your event. If it's a play where each night you smash a glass, you would budget for this here. If you consume food during the show/ event, you would budget for it here. You get the idea.
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Catering
Do you require catering for VIP functions, crew, etc.?
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Cleaning
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Travel expensesAre there any members of the team that do not live close to the location where the event takes place?
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Accommodation
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Inkind Production CostsInkind refers to any goods or services that you receive free of charge. All inkind income should be itemised per line. Inkind should appear in both your income and expenses.
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Total Production Costs0
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Marketing
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Publicist/ Publicity
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Print Advertising
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Web Advertising
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Radio Advertising
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Printing (flyers/ posters)
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Photocopying/ flyer attachments
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Documentation (photos/ video)Do you require a production photographer? Someone to take a promontional photo? Are you planning on recording archival footage of the event? Will you create a short video teaser to promote the event? All of this should be budgeted for here.
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Invitations/ mail outDo you need to mail out flyers to people or invites to VIP functions?
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Graphic DesignThis is the design of flyers, posters, etc..
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Inkind marketing costsInkind refers to any goods or services that you receive free of charge. All inkind income should be itemised per line. Inkind should appear in both your income and expenses.
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Total Marketing Costs0
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Overheads
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Phone/ internet
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Postage/ freight/ courierDo you need to ship in a set item, piece of equipment or something else?
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Registration FeeCheck which category you fit into in the Midsumma registration process and budget for it here.
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Office costs/ computer/ stationery
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Insurance (Public Laiability, Equipment)
Request a quote from a few companies that provide public liability, you will require this insurance to participate in Midsumma. Do you need other insurances?
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Audit (if required by funding body)There are some instances when you will need to budget for an audit. This may be if a funding body requires it, if you are an incorporated association, etc..
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APRA and PPCA FeesAre you playing music which is under copyright during your event or in the area in which your event takes place? Then you will need an APRA AMCOS license and a PPCA (Phonographic Performance Company of Australia) license.
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Contingency (aim for 10% of total expenses)
It's very important that you budget for contingency incase something goes wrong.
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Auspice FeeIf you are being auspiced by another organisation, there may be fee associated with this. Auspicious Arts charge 5% of your overall budget.
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Inkind overheadsInkind refers to any goods or services that you receive free of charge. All inkind income should be itemised per line. Inkind should appear in both your income and expenses.
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Total Overhead Costs0
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Total Expenses0
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Surplus/Deficit2647.98
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KEY
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ANY FIELD THAT IS HIGHLIGHTED IN THIS COLOUR INDICATES THAT THERE IS A FORMULA IN THIS CELL. BE CAREFUL THAT THE FORMULA CAPTURING THE CORRECT CELLS. FOR MORE ABOUT FORMULAS IN EXCEL CLICK HERE. https://support.office.com/en-us/article/Overview-of-formulas-in-Excel-ecfdc708-9162-49e8-b993-c311f47ca173
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Budget
Box Office Projection