FY26 Budget Modification Detail.xlsx

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1	FY26 OCS Budget Modification Detail Instructions & Checklist
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3	To make changes, you must be logged into a Google account - Go to File → Make a copy From your copy, go to File → Download → Microsoft Excel (.xlsx)
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5	Below are detailed instructions for completion of your Budget Modification Detail. For a full description of each tab and fiscal guidance, please reference your FY26 Fiscal Manual.
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7	FY26 Budget Modification Detail PASSPort Submission Checklist
8	You will need to submit the following documentation with your modification in PASSPort
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10		FY26 Budget Modification Detail (i.e. this Excel)
11		FY26 Budget Modification Summary Tab with Principal Signature
12		Collaborative Partnership Agreement
13		Collaborative Planning Meeting Notes
14		Signed Subcontract Agreement(s) (if applicable)
15		Mental Health Work Plan (if applicable)
16		Written Preapprovals
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18	*Two modifications are allowable in the fiscal year. These modifications will occur in January 4 - February 6, 2026 and in May 18 - 29, 2026. If there is any change to this schedule or you need confirmation of modification windows, contact your program manager.
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21	Instructions
22	Budget Modification Summary (tab 2)		Salaried Positions (tab 3)
23	Edit the GREEN CELLS only (Original Budget). The Original Budget should be the same as the budget you have entered into PASSPort. The ORANGE CELLS (New Budget) will autopopulate from the other tabs of this worksheet. The New Budget represents your proposed modification. You must provide a justification and an itemized breakdown of proposed spending in each tab of the workbook where your funds are different than the original budget. If a budget line is flagged as exceeding the threshold in the OCS Fiscal & Operations Manual (Column K reads "Yes"), you must rebudget or seek a special exception from your Program Manager. For a full description of each tab and fiscal guidance, please reference your FY26 Fiscal and Operations Manual.		Edit the GREEN CELLS. List all salaried positions covered by OCS funds and listed in your OCS fiscal manual. This includes Community School Director (CSD). Make sure to list staff type (Administrative or School-Facing) in column B. Refer to the OCS Fiscal & Operations Manual for guidelines regarding administrative vs. school-facing staff. Note that administrative staff salaries are not to exceed 2% of the total budget.
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25	Hourly & Seasonal Employees (tab 4)		Organizational Support (tab 5)
26	Edit the GREEN CELLS. List all hourly and seasonal positions covered by OCS funds and listed in your OCS fiscal manual. If you are unsure whether a position is covered, contact your program manager.		Edit the GREEN CELLS only. Only list the sub-total under each category.
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28	Operations & Support (tab 6)
29	Use the tables to itemize expenses in OTPS budget lines. Select recipeint type (column B) in all tables. See the OCS Fiscal & Operations Manual and the Budget Modification Summary tab in this workbook for details regarding reporting requirements. Edit the GREEN CELLS.
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31	Contract Services (tab 7)
32	Edit the GREEN CELLS. For the Subcontractor table, make sure to select the community school component each subcontractor fulfills from the dropdown menu (column B). Make sure to select whether a subcontract agreement has been completed (column D) and a consultant agreement has been completed (column D, second table). Send a copy of your subcontract agreement to the OCSCBOSubcontractor@schools.nyc.gov inbox / cc your program manager. Subcontractors are independent, not-for-profit entities retained to perform specific programmatic services. Consultants are individuals with specific skills, retained to perform limited program tasks or complete projects within the contract that connot be accomplished by regular staff. Vendors are businesses retained to provide non-programmatic services, such as cleaning supplies, software, security, accounting, etc. See Fiscal Manual Contracted Services. Edt the GREEN CELLS only. Denote Community School component in the dropdown menu of colum B, cells B9 - B34.
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