Bronco Hub - HCM Time Reporting Codes

	A	B	C	D
1	Time Reporting Codes for Hourly Employees
2		Time Reporting Code	Who should use this?	Before Using, Please Note the following

3	Reporting Time Worked	Hours Worked	Hourly employees reporting hours worked	Use this time reporting code when entering time for regularly scheduled hours worked.
4		Comp Time Accrued Regular	Benefit eligible employees only (Accrues at 1.5 to 1)	Select this code when accruing comp time (or when you wish to save Overtime to be taken at a later time) if you work over 40 hours in a week.
5		Comp Time Accrued Straight	Benefit eligible employees only (Accrues at 1 to 1)	Select this code when accruing comp time (or when you wish to save Overtime to be taken at a later time) if you work over 40 hours in a week.
6		On Call Leave Accrued	Benefit eligible employees - you can choose to be paid or accrue leave	Maximum - 100 hours can be accrued - entered on time card when employee wishes to accrue On Call Hours to be taken at a later time as On Call Leave Taken
7		On Call Hours Paid	Benefit eligible employees (non-students) who are on call	Supervisor will tell them - Entered on time card when employee wishes to be paid for On Call Hours worked during the pay period at the rate of 1 hour each weeknight and 2 hours each weekend day or holiday.
8		Holiday Accrued Regular	Employees who work on a holiday and want to accrue as comp time.	Enter the number of hours worked on the Holiday that you wish to accrue for later use.
9		Holiday Worked Paid	Employees who worked on a university holiday	Enter the number of hours worked on the Holiday that you wish to be paid for in this pay period.
10		Call Back Pay	When on call, and you are called in to work	Benefit eligible employees only.
11	Using Paid and Unpaid Leave	Vacation	Benefit Eligible Employees	Hourly employees have two options to enter leave: 1) Add leave through Add Absence OR 2) Add leave directly to your time card (recommended). If you request an absence through Add Absence, the approved time auto-populates on your time card. If you submit an absence in Add Absence and then need to make adjustments (eg change duration of absence) you must edit the absence request rather than make the changes on your time card; if you do not make adjustments to the Absence request, the original absence duration submitted will be honored rather than the changes made on the time card.
12		Sick Leave	Benefit Eligible Employees	Hourly employees have two options to enter leave: 1) Add leave through Add Absence OR 2) Add leave directly to your time card (recommended). If you request an absence through Add Absence, the approved time auto-populates on your time card. If you submit an absence in Add Absence and then need to make adjustments (eg change duration of absence) you must edit the absence request rather than make the changes on your time card; if you do not make adjustments to the Abesence request, the original absence duration submitted will be honored rather than the changes made on the time card.
13		Comp Time	Benefit eligible employees only.	Select this code to use comp time.
14		On Call Leave Taken	Benefit eligible employees can take leave if have "On Call Leave" balance.	Supervisor will tell them - entered on time card when employee wishes to use On Call Leave Accrued.
15		Leave Without Pay	You can use this to take leave if you do not have a sufficent absence balance.	Leave Without Pay must be preapproved by the supervisor if less than 5 consecutive days. If more than 5 days a form must be completed and approved in advance by department and HR. Hourly employees can add leave directly to their time card.
16	ADDITIONAL CODES
17	System Generated Time Reporting Codes	OT Pay	Eligible employees who work over 40 hours in a week	System generated - do not add this to your time card. If you work more than 40 hours per week, report all hours as Hours Worked.
18		OT Premium	Eligible employees who work over 40 hours in a week	System generated - do not add this to your time card
19		OT Shift Differential	Job classification determines OT Shift if working over 40 hours in a week.	System generated - do not add this to your time card
20		OT Shift Pay	Job classification determines OT Shift if working over 40 hours in a week.	System generated - do not add this to your time card
21		Holiday Pay	Benefit Eligible employees	System generated - do not add this to your time card
22	Consult with Supervisor prior to using	Jury Duty	Benefit Eligible, Part Time & Non Benefit Eligible employees who are participating in Jury Duty	Receive prior approval from FMLA Specialist before using the code by emailing hrfmla@boisestate.edu
23	Consult with Supervisor prior to using	Bereavement	Benefit eligible employee who is out for the death of family	This code uses sick leave
24	Administered by HR Consult with HR prior to using	FMLA Leave	DO NOT USE [HR use only]	This code is used by FMLA only
25		FMLA Leave - Intermittent	Employees who have been approved for FMLA	Receive prior approval from FMLA Specialist before using the code by emailing hrfmla@boisestate.edu
26		FMLA - Sick, Comp, On call, Vacation, and Leave without pay	Employees who have been approved for FMLA	Receive prior approval from FMLA Specialist before using the code by emailing hrfmla@boisestate.edu
27		FMLA - Vacation, Comp, On call, and Leave without pay	Employees who have been approved for FMLA	Receive prior approval from FMLA Specialist before using the code by emailing hrfmla@boisestate.edu
28		FMLA - Vacation, Sick, Comp, On call, and Leave without pay	Employees who have been approved for FMLA	Receive prior approval from FMLA Specialist before using the code by emailing hrfmla@boisestate.edu
29		Military Leave	Absence for military personnel	Military orders must be submitted to FMLA Coordinator before using the code by emaiing hrfmla@boisestate.edu
30		Organ Donation - Bone Marrow	Benefit eligible who are donating Bone Marrow	Payroll will indicate what code to use. 1 week maximum.
31		Organ Donation - Other	Benefit eligible who are donating organs other than Bone Marrow	Payroll will indicate what code to use. 30 days maximum.
32		Parental Leave	Birth of a child Adoption Foster Care Additional parental leave options can found on the Boise State HR Benefits webpage	Once approved, this code will be used only by the FMLA Specialist.
33		Workers Comp. Vacation	Employees who are injured on the job	Receive prior approval from FMLA Specialist before using the code by emailing hrfmla@boisestate.edu
34		Workers Comp. Sick	Employees who are injured on the job	Receive prior approval from FMLA Specialist before using the code by emailing hrfmla@boisestate.edu
35		Workers Comp Leave without Pay	Employees who are injured on the job	Receive prior approval from FMLA Specialist before using the code by emailing hrfmla@boisestate.edu
36		Workers Comp Comp Time	Employees who are injured on the job	Receive prior approval from FMLA Specialist before using the code by emailing hrfmla@boisestate.edu
37		Workers Comp On-Call	Employees who are injured on the job	Receive prior approval from FMLA Specialist before using the code by emailing hrfmla@boisestate.edu
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