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1 | Academic & Administrative Audit : 2020-21 | |||||||||||||||||||||||||
2 | Format-II (Institutional Data Cum Academic Advisor's Grading) | |||||||||||||||||||||||||
3 | S.No. | Item | Records to be verified | Bench Marks | Self assessment by the Institution | Grade by Academic Advisors (AA*) after verification (A(Good)/ B (Satisfactory)/C (to improve)) | Recommendation/Suggestions by Academic Advisors (AA*) | |||||||||||||||||||
4 | I-CURRICULAR ASPECTS | |||||||||||||||||||||||||
5 | A | Curricular Planning and Implementation | ||||||||||||||||||||||||
6 | 1 | Curriculum Design and Development ( For Autonomous Colleges) | 1. Departmental meeting Minutes 2. BoS Minutes 3. Academic Council Minutes 4. Copies of course wise curriculum | Grade A, if 60% and above modification in syllabi of all cources offered; Grade B, if 40%-60% of modification in syllabi of all cources offered; Grade C, if less than 40% modification in syllabi of all cources offered; | ||||||||||||||||||||||
7 | 2 | Implementation of Annual Institutional Plan | 1. Annual Institutional Plan 2. College & Departmental Activity Register 3. Departmental Annual Curricular Plan 4. Teaching Diary | Grade A, if all the four records match with one another Grade B, if two records match with one another Grade C, if any two records match with each other | ||||||||||||||||||||||
8 | 3 | Departmental Records to be verified at Institutional level | 1. Sem wise Curricular Plans 2. Departmental Meeting Minutes 3. BOS records 4. POs/PSOs/COs records 5. Extra curricular & Co curricular Activity reports | Grade A, if all the two records are maintained Grade B, if any four records are maintained Grade C, if any two records are maintained | ||||||||||||||||||||||
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11 | 4 | Details of Certificate Courses/ Value added Courses addressing cross cutting issues introduced in the last two Years | Department wise Reports of Certificate Courses / Value added Courses conducted addressing cross cutting issues | Grade A, if all Departments Conduct the courses Grade B, if 50% and above Departments Conduct the courses Grade C, if below 50% Departments conduct the course | ||||||||||||||||||||||
12 | B | Academic Flexibility & Curriculaum Enrichment | ||||||||||||||||||||||||
13 | 5 | Institution's contribution to enrichment of curriculum | 1.Department wise Reports on cross cutting issues related to professional ethics, gender, human values, environment and sustainability into the curriculum; 2. Course wise reports from Departments indicating justification for revising/ enriching the curriculum | Grade A, if all Departments produce all the reports Grade B, if 50% of the Departments produce all the reports Grade C, if below 50% Departments produce the reports | ||||||||||||||||||||||
14 | 6 | Implementation of Online Courses (MOOCs etc) | Departmental evidences of online courses with proofs (Reports and Certificates) | Grade A, if all Departments Conduct the courses Grade B, if 50% and above Departments Conduct the courses Grade C, if below 50% Departments conduct the course | ||||||||||||||||||||||
15 | 7 | Coverage of Syllabus (Average Percentage) | Department wise reports about coverage of syllabus | Grade A, if 90% and above syllabus is covered by the Departments Grade B, if 60% - 90% syllabus is covered by the Departments Grade C, if less than 40% - 60% and above syllabus is covered by the Departments | ||||||||||||||||||||||
16 | 8 | No. of New UG & PG Programmes introduced during the last two years | List of New UG & PG Programmes along with affiliation certificates | Grade A, if 2 or more programmes are introduced Grade B, if only one programme is introduced Grade C, if no programme is introduced | ||||||||||||||||||||||
17 | C | Feedback on curriculum | ||||||||||||||||||||||||
18 | 9 | Collection , Consolidation, Analysis and Action taken | 1. Collection and Consolidation of feedback from students, faculty, alumni, and parents ; 2. Analysis 3. Action Taken Reports (BoS Minutes to be compared and verified in the case of Autonomous Colleges) | Grade A, if all the two are done Grade B, if 1 (Collection and Consolidation of feedback) & 2 (Analysis) are done Grade C, if 1 (Collection and Consolidation of feedback) is done | ||||||||||||||||||||||
19 | Overall Grade | |||||||||||||||||||||||||
20 | II-TEACHING, LEARNING & EVALUATION | |||||||||||||||||||||||||
21 | A | Student Enrolment and Profile | ||||||||||||||||||||||||
22 | 1 | Average enrolment percentage for the last 3 years (Total no. of students admitted / Sanctioned Seats x 100) | Admission register from the office Consolidated Report from the Principal | Grade A, if two year reports are produced Grade B, if two year reports are produced Grade C, if only one year report is produced | ||||||||||||||||||||||
23 | 2 | Demand Ratio (Group wise) (No.of applications received/ Sanctioned Seats) (Overall ratio) | Year wise report of the Principal | Grade A, if two year reports are produced Grade B, if two year reports are produced Grade C, if only one year report is produced | ||||||||||||||||||||||
24 | 3 | Percentage of seats filled for various reserved categories for the last 2 years (SC/ST/OBC/DIVYANGAN etc) (Seats earmarked / Seats filled) | Year wise, Category wise report of the Principal | Grade A, if all the reports are maintained Grade B, if improperly maintained Grade C, if not maintained | ||||||||||||||||||||||
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29 | 4 | Socio-economic status of students enroled for the last two years | Group wise and Year wise report prepared by the office and verified by the Principal | Grade A, if all the reports are maintained Grade B, if improperly maintained Grade C, if not maintained | ||||||||||||||||||||||
30 | B | Catering to Student Diversity | ||||||||||||||||||||||||
31 | 5 | Institutional mechanism for assessing the learning levels of the students | Consolidated statement about mechanism and list of Department wise Slow and Advanced Learners validated by IQAC and verified by Principal (250-500 words) | Grade A, if all two are presented Grade B, if any two are presented Grade C, if any one is presented | ||||||||||||||||||||||
32 | 6 | Details of special programmes organized by the departments for advanced learners and slow learners | Departmental Reports with proofs validated by IQAC and verified by Principal by the Principal | Grade A, if 75% of the Departments submit reports Grade B, if 50% Departments submit reports Grade C, if <50% Departments submit reports | ||||||||||||||||||||||
33 | 7 | Student - full time teacher ratio for the last 2 years Total no. of students enrolled in the institution/ Total no. of full time teachers | Consolidated Report validated by IQAC and verified by Principal | Grade A, if all two are presented Grade B, if any two are presented Grade C, if any one is presented | ||||||||||||||||||||||
34 | C | Teaching Learning Process | ||||||||||||||||||||||||
35 | 8 | Details of student centric methods adopted | Department wise Reports on Experiential learning, Participative Learning, Problem Solving methods with model examples - validated by IQAC and verified by Principal | Grade A, if 75% of the Departments submit reports Grade B, if 50% Departments submit reports Grade C, if <50% Departments submit reports | ||||||||||||||||||||||
36 | 9 | Details of teachers using ICT enabled tools for effective teaching learning process | Lecturerwise and Department wise proofs validated by IQAC and verified by Principal | Grade A, if 75% of the Departments submit reports Grade B, if 50% Departments submit reports Grade C, if <50% Departments submit reports | ||||||||||||||||||||||
37 | 10 | Value based Activities such as SIP (Student Induction Programme) / Value Education/Gender Sensitisation/Managing Peer pressure conducted | Reports by Committees concerned | Grade A, if all activites conducted Grade B, if any 3 activities conducted Grade C, if any 2 activities conducted | ||||||||||||||||||||||
38 | 11 | Conduct of Bridge course and Remedial Classes taken for slow learners (Subject Wise/Semester) | Reports by Departments validated by IQAC | Grade A, if 75% of the Departments submit reports Grade B, if 50% Departments submit reports Grade C, if <50% Departments submit reports | ||||||||||||||||||||||
39 | 12 | Ratio of Final year students undertaking field trip or project or internships (No.of students attending field trip or project/ Total No. of Final year students) | Reports by Departments validated by IQAC | Grade A, if 75% of the Departments submit reports Grade B, if 50% Departments submit reports Grade C, if <50% Departments submit reports | ||||||||||||||||||||||
40 | 13 | Teaching Diaries & Teaching/Semester Plans in Prescribed Formats | Reports by Departments validated by IQAC | Grade A, if 75% of the Departments submit reports Grade B, if 50% Departments submit reports Grade C, if <50% Departments submit reports | ||||||||||||||||||||||
41 | 14 | Use of ICT in teaching, learning and evaluation (Plickers, Kahoot, Web Quest etc.,) Lesson plans should reflect ICT based planning in teaching | Department wise ICT usage reports | Grade A, if 75% of the Departments submit reports Grade B, if 50% Departments submit reports Grade C, if <50% Departments submit reports | ||||||||||||||||||||||
42 | 15 | Usage of Virtual classes (Minimum 2 classes per subject per month) | Department wise Virtual Class reports Log books related to the Virtual Class rooms | Grade A, if 75% of the Departments submit reports Grade B, if 50% Departments submit reports Grade C, if <50% Departments submit reports | ||||||||||||||||||||||
43 | 16 | No. of lessons presented (4 Quadrants) in LMS portal/ Presentation tube by Faculty | Reports by Departments validated by IQAC | Grade A, if 75% of the Departments submit reports Grade B, if 50% of the Departments submit reports Grade C, if <50% of the Departments submit reports | ||||||||||||||||||||||
44 | 17 | No. of Teachers completed courses on MOOCS platform/ARPIT, MIT, Coursera etc., | Course completion certificates by Departments | Grade A, if 75% of the Teachers submit Certificates Grade B, if 50% of the Teachers submit Certificates Grade C, if <50% of the Teachers submit Certificates | ||||||||||||||||||||||
45 | 18 | Co-Curricular Activities (Academic) ( Student Seminars/Quizzes, debates/elocution, essay writing/ Projects/Peer Learning/ Group Learning/ Youth Parliament etc.,) | Reports by Departments validated by IQAC | Grade A, if 75% of the Departments submit reports Grade B, if 50% of the Departments submit reports Grade C, if <50% of the Departments submit reports | ||||||||||||||||||||||
46 | 19 | Academic, Cultural & Sports events organized (International/ National/ State/ District/ Inter Collegiate/ College Level | Reports by Departments and Committees validated by IQAC | Grade A, if International and National events are organized (at least 5) Grade B, if State level events are organized (at least 5) Grade C, if District and College level events are organized ( at least 5) | ||||||||||||||||||||||
47 | 20 | The number of classes (per week) engaged by the Principal | Lesson Plans and Teaching Diary by Principals | Grade A, if both are maintained Grade B, if only one is maintained Grade C, if only classes are engaged | ||||||||||||||||||||||
48 | D | Teacher Profile Quality | ||||||||||||||||||||||||
49 | 21 | Staff Attendance | Staff Attendance Registers &TLP Records (Current Year) | Grade A, if 75% attendance through out the year Grade B, if 60% attendance through out the year Grade C, if <60% attendance through out the year | ||||||||||||||||||||||
50 | 22 | Percentage of full time teachers against sanctioned posts in the last two years (Regular+ Contract + Guest ) | Consolidated Report from the Principal | Grade A, if 100% full time teachers Grade B, if 50% full time teachers Grade C, if <50% full time teachers | ||||||||||||||||||||||
51 | 23 | Full time teachers with Ph.D | Consolidated Report from the Principal | Grade A, if 75% teachers with Ph.D Grade B, if 60% teachers with Ph.D Grade C, if <60% teachers with Ph.D | ||||||||||||||||||||||
52 | 24 | National/ International/ Regional Seminars/conferences/workshops organised in the last two years | Reports by Departments validated by IQAC | Grade A, if International and National events are organized (at least 5 per year) Grade B, if State level events are organized (at least 5per year) Grade C, if District and College level events are organized ( at least 5per year) | ||||||||||||||||||||||
53 | 25 | Seminars/conferences/workshops attended in the last two years (Overall Staff Attended) | Reports by Departments validated by IQAC | Grade A, if International and National events are attended (at least 5 per year) Grade B, if State level events are attended (at least 5per year) Grade C, if District and College level events are attended ( at least 5per year) | ||||||||||||||||||||||
54 | E | Evaluation Process and Reforms | ||||||||||||||||||||||||
55 | 26 | Mechanism of transparent and accurate internal assessment | 1. Announcement of date (Circular) 2. Announcement of syllabus for exam (Department Meeting minutes and Circular) 3. Blue print of the test as per Bloom's Taxonomy 4. Conduct of exam without malpractices (Circular showing the internal squad) 5. Correction and distribution of scripts within the prescribed time 6. Feedback and guidance to the students on One on One basis (Report by Teacher) | Grade A, if all Departments produce all the reports Grade B, if 75% of the Departments produce all the reports Grade C, if below 75% Departments produce the reports | ||||||||||||||||||||||
56 | 27 | Record of Continuous Internal Assessment (CIA) - Conduct of Internal Examinations-Internal assessment | Department wise reports regarding 1. Mid exams, Seminar Reports, Assignment books, Projects and any other tools of Internal Assessment 2. Departmental Internal Marks Register for CIA verified by the Principal | Grade A, if all Departments produce all the reports Grade B, if 75% of the Departments produce all the reports Grade C, if below 75% Departments produce the reports | ||||||||||||||||||||||
57 | 28 | Teacher wise result analysis (Last Two years) | Teacher/College wise reports | Grade A, if 100% Students pass percentage is achieved Grade B, if 75% Students pass percentage is achieved Grade C, if <75% fStudents pass percentage is achieved | ||||||||||||||||||||||
58 | 29 | Student mentoring report (Year wise) | Teacher wise periodical Mentoring Reports | Grade A, if 100% Teachers maintain all records Grade B, if 75% Teachers maintain all records Grade C, if <75% Teachers maintain all records | ||||||||||||||||||||||
59 | F | Student Performance and Learning Outcomes | ||||||||||||||||||||||||
60 | 30 | Announcement of Programme Outcomes and Course Outcomes by the Departments | 1.Department wise displays and announcements in the classrooms, in the institution and on the website 2. Registers showing POs, PSOs and COs alongwith the notification of announcement and the signatures of students | Grade A, if 100% Departments maintain all records Grade B, if 75% Departments maintain all records Grade C, if <75% Departments maintain all records | ||||||||||||||||||||||
61 | 31 | Evaluation of attainment of Programme Outcomes and Course Outcomes | Programme wise Report on the comparative analysis of Results, Students' progression to Higher Education and Employability | Grade A, if all Programmes are evaluated Grade B, if 75% Programmes are evaluated Grade C, if <75% Programmes are evaluated | ||||||||||||||||||||||
62 | G | Student Satisfaction Survey | ||||||||||||||||||||||||
63 | 32 | Record of Feed back and analysis on Teachers by Students | Feedback Collection, Consolidation, Analysis and Action taken on a. Curriculum b. Facilities c. Teachers | Grade A, if all the two are done Grade B, if any two are done Grade C, if only one is done | ||||||||||||||||||||||
64 | 33 | Percentage of Students participated in Student Satisfaction Survey conducted at the end of each Academic Year (Programme wise) (Previous Academic Year) | Reports by IQAC | Grade A, if 80% of students participated Grade B, if 50% of students participated Grade C, if < 50% of students participated | ||||||||||||||||||||||
65 | Overall Grade | |||||||||||||||||||||||||
66 | III-RESEARCH, INNOVATIONS AND EXTENSION | |||||||||||||||||||||||||
67 | A | Promotion of Research and Facilities | ||||||||||||||||||||||||
68 | 1 | College has a Recognized Research Centre, Centre for Innovation and Research Promotion Council | Sanctioned Letter Report by Research Committee Coordinator, verified by the Principal | Grade A, if Research Centre is functioning Grade B, if Research Centre is established Grade C, if there is no Research Centre | ||||||||||||||||||||||
69 | 2 | Research Guides in the College | Report by Research Committee Coordinator, verified by the Principal | Grade A, if > 50% are Research Guides Grade B, if > 30% are Research Guides Grade C, if < 30% are Research Guides | ||||||||||||||||||||||
70 | 3 | Research Scholars working for Ph. D | Report by Research Committee Coordinator, verified by the Principal | Grade A, if Active Research work is going on Grade B, if Research work is pending Grade C, if there is no Research work | ||||||||||||||||||||||
71 | 4 | Major/Minor/Other Research Projects Completed /Ongoing (During the last two years) | Report by Research Committee Coordinator, verified by the Principal | Grade A, if MRP submitted Grade B, if MRPis pending Grade C, if there is no Research Project | ||||||||||||||||||||||
72 | B | Resource Mobilization for Research Purpose | ||||||||||||||||||||||||
73 | 5 | Grants received from Govt & Non Govt Agencies for Research projects / endowments in the last two years | Report by Research Committee Coordinator, verified by the Principal | Grade A, if > 3 Lkh Grade B, if <3lkh Grade C, if there is no funding | ||||||||||||||||||||||
74 | 6 | Financial Assistance extended by the institution to the faculty members for participating/ presenting research papers in national/ international seminars/ workshops etc to foster research culture. | Report by Research Committee Coordinator, verified by the Principal | Grade A, if completely extended Grade B, if partially extended Grade C, if there is no funding | ||||||||||||||||||||||
75 | 7 | The Institution has an ecosystem for innovation/Start ups including incubation centre and other initiatives for transfer of knowledge (Local innovations /Entreprenuership Hub) | Report by Research Committee Coordinator, verified by the Principal | Grade A if Centre for innovation, incubation and Entrepreneurship facility is established and facilitated atleast one start up; Grade B if only innovation facility is established Grade C if no such centre is established till now. | ||||||||||||||||||||||
76 | C | Research Publicaton and Awards | ||||||||||||||||||||||||
77 | 8 | Papers Presented for the last two years (International/ National/ State level conferences and seminars ) | Department wise Report by Research Committee Coordinator, validated by the IQAC and verified by the Principal | Grade A, if each Department publishes one paper Grade B, if 50% of Departments publish one paper each Grade C, if < 50% of Departments publish one paper each | ||||||||||||||||||||||
78 | 9 | Books Published for the last two years ( Single Author/Co Author) | Department wise Report by Research Committee Coordinator, validated by the IQAC and verified by the Principal | Grade A, if each Department publishes one book Grade B, if 50% of Departments publish one book each Grade C, if < 50% of Departments publish one book each | ||||||||||||||||||||||
79 | 10 | No of Papers published per teacher in the UGC notified journals (SCOPUS, Web of Science, ICI ) for the last 2 years | Department wise Report by Research Committee Coordinator, validated by the IQAC and verified by the Principal | Grade A, if each Department publishes one paper Grade B, if 50% of Departments publish one paper each Grade C, if < 50% of Departments publish one paper each | ||||||||||||||||||||||
80 | 11 | No.of Indexed Publications (h&i) | Department wise Report by Research Committee Coordinator, validated by the IQAC and verified by the Principal | Grade A if more than h-index is 2; Grade B if it is upto1; C if it is zero. | ||||||||||||||||||||||
81 | 12 | No. of Books and Chapters in edited volumes/Books and papers published in National and International conferences (with ISBN) | Department wise Report by Research Committee Coordinator, validated by the IQAC and verified by the Principal | Grade A, if each Department publishes one book/ Chapter Grade B, if 50% of Departments publish one book each/ Chapter Grade C, if < 50% of Departments publish one book each/ Chapter | ||||||||||||||||||||||
82 | 13 | Awards and Achievments for Research during the last two years | Report validated by IQAC and verified by Principal | Grade A, if more than 3 Awards are bagged Grade B, if 2 Awards are bagged Grade C, if one Award is bagged (Considering all two years) | ||||||||||||||||||||||
83 | D | Extension Activities | ||||||||||||||||||||||||
84 | 14 | Extension Activities carried out through Govt/ Govt recognized bodies | Report on Activities validated by IQAC and verified by Principal | Grade A, if > 10 activities are conducted Grade B, if > 7 activities are conducted Grade C, if < 7 activities are conducted | ||||||||||||||||||||||
85 | 15 | Number of extension programmes conducted in colloboration with Community/NGOs through RRC/NSS/NCC/Red Cross/YRC/Swachh Bharath/WEC etc., | Report on Activities validated by IQAC and verified by Principal | Grade A, if > 10 activities are conducted Grade B, if > 7 activities are conducted Grade C, if < 7 activities are conducted | ||||||||||||||||||||||
86 | 16 | No. of Awards and Recognitions rceived for Extension activities from Government/ recognised bodies for the last 2 years | Report on Activities validated by IQAC and verified by Principal | Grade A, if more than 3 Awards are bagged Grade B, if 2 Awards are bagged Grade C, if one Award is bagged (Considering all two years) | ||||||||||||||||||||||
87 | 17 | Average percentage of students and their details participating in extension activities with Government/ Non-Government Organisations above mentioned (Programme wise for the last 2 years) | Detailed Report on Activities validated by IQAC and verified by Principal (Government&Non Government seperately) | Grade A, if more than 3 Awards are bagged Grade B, if 2 Awards are bagged Grade C, if one Award is bagged (Considering all two years) | ||||||||||||||||||||||
88 | E | Consultancy and Collaboration | ||||||||||||||||||||||||
89 | 18 | Areas of Consultancy offered and Amount generated (during the last 2 years) | 1. Department wise Report on Activities validated by IQAC and verified by Principal 2. Audited Statements | Grade A, if more than 25,000/- generated through consultancy Grade B, if more than 10,000/- generated through consultancy Grade C, if less than 10,000/- generated through consultancy | ||||||||||||||||||||||
90 | 19 | Details of collaborations/linkages for | ||||||||||||||||||||||||
91 | A. Faculty Exchange | 1. Department wise Report on Activities validated by IQAC and verified by Principal 2. Properly signed MOUs | Grade A, if more than 2 Faculty members exchanged Grade B, if 1 Faculty member exchanged Grade C, if no Faculty member exchanged | |||||||||||||||||||||||
92 | B. Student Exchange | Grade A, if more than 2 Students exchanged Grade B, if 1 Student exchanged Grade C, if no Student exchanged | ||||||||||||||||||||||||
93 | C. Internship | Grade A, if more than 10 Students attended Grade B, if 10 Students attended Grade C, if 5 Students attended | ||||||||||||||||||||||||
94 | D. Field trips | Grade A, if all Departments conducted Grade B, if 50% Departments conducted Grade C, if below 50% Departments conducted | ||||||||||||||||||||||||
95 | E. OJTs | Grade A, if more than 10 Students attended Grade B, if 10 Students attended Grade C, if 5 Students attended | ||||||||||||||||||||||||
96 | 20 | Details of MOUs with national and international Institutions, Universities, Industries, Corporate houses etc | 1. Properly signed MOUs 2. Department wise Report on follow up Activities validated by IQAC and verified by Principal | Grade A, if all Departments have functional MOUs Grade B, if 50% Departments have functional MOUs Grade C, if below 50% Departments have functional MOUs | ||||||||||||||||||||||
97 | 21 | Whether the institution conducted workshop/seminars on Intellectual Property Rights (IPR), Industry-Academia Innovative practices | Report validated by IQAC and verified by Principal | Grade A, if 2 workshops/seminars are conducted Grade B, if 1 workshop/seminar is conducted Grade C, if no workshop/seminar is conducted | ||||||||||||||||||||||
98 | Overall Grade | |||||||||||||||||||||||||
99 | IV - INFRASTRUCTURE & LEARNING RESOURCES (Not covered under format - I) | |||||||||||||||||||||||||
100 | A | Details of Library as a Learning Resource | ||||||||||||||||||||||||