NMPED Reporting Reduction Implementation Plan, SY22-23.xlsx

	A	B	C	D	E	F	H	I
1	NMPED Reporting Reduction Implementation Plan
2	Task Number	Task Name		Resource Name	Begin Date	Completion Date	Estimated # of Reduction in LEA Hours	Recommended % Reduction of Administrative Hours

3	1	Finalize establishment of Data Governance Council (DGC)		Secretary	8/31/2022
4	2	Develop council charge, goals, meeting dates and agendas, participants		DGC Coordinator	8/31/2022
5	3	Develop a coordinated approach to data collection		DGC Coordinator	8/31/2022
6	4	Publish and maintain the centralized annual calendar of report due dates		District Liaison	8/31/2022
7	5	Offer training and implement Data Necessity Rubric and SOP		DGC Coordinator	8/31/2022
8	6	Prepare communication materials		Communications	8/17/2022
9	7	Communicate to LEA leaders results of data reduction study		Secretary	8/17/2022
10	8	Issue Annual LEA Data Reduction Survey		DGC Coordinator	5/30/2023
11	9	Validate reduction estimates with data from system reports and LEA feedback		Bureau lead per below	8/31/2022
12	10	Develop bureau plan to realize target reductions		Bureau lead per below	8/31/2022
13		Curriculum and Instruction		Kenneth Stowe	8/31/2022	9/15/2022	333,900	57%
14	11		Communicate to LEAs SAT streamlined process and forms
15	12		Implement updated SAT Process
16		Information Technology (IT)		Mary Montoya
17	13		Manage the STARS data mapping/reduction initiative (see data mapping sheet)		7/29/2022		59,919	10%
18	14		Communicate to LEA leaders the data reductions and why PED needs remaining data and how it will be used		8/31/2022
19	15		Establish an IT Project Management Office over both STARS and NOVA with dotted line reporting to the Data Governance Council		8/31/2022
20	16		Make better use of STARS data and provide additional quality check by providing school administrators with access		11/15/2022
21	17		Continue NOVA pilot with plan to go-live in Fall SY23-24			8/31/2023	29,120	5%
22		Community Schools		Feliz Garcia	8/31/2022	9/31/22	48,057	8%
23	18		Revise Community School applications
24	19		Implement reduced field and reporting frequency requirements in STARS
25	20		Develop an automated system for collecting the CS Progress Report
26		Finance and Operations		Antonio Ortiz	8/31/2022		25,246	4%
27	21		Identify requirements for OBMS updates across Bureaus
28	22		Contract with vendor for OBMS updates
29	23		Implement OBMS updates
30	24		Follow-up on ticket request to STARS to revive automated SharePoint certification roll-ups and automated transmission to LEAs
31	25		Develop explanation for to apply for Alternate Deposit Waiver (ADW)
32	26		Implement reporting streamlining per Reports Inventory
33			Reengineer RFR Process
34	27		Create standardized aging and error reports to track RFR review at each process step
35	28		Conduct root cause analysis to identify errors and adjust LEA and PED training/support
36	29		Develop reusable templates with review criteria and train program staff and DFM staff together
37	30		Reduce triple layer of DFM review of grant budget to one review
38	31		Assign a 2nd position for all approval steps so when the the 1st position is out of the office, approvals can move forward
39	32		Do not hold up entire RFR amount based on a small % of funds in question
40	33		Aim for 90% of RFR review at program level where there are higher staffing levels
41	34		Maintain RFR sampling for LEA business managers with track record of strong fiscal management
42	35		Seek Share/OBMS integration to eliminate voucher double-entry
43	36		Update OBMS to allow consolidated grant application budgets rather than double entry of budgets on SharePoint and within OBMS. Create and combine consolidated risk assessment with budget submission.
44	37		Create and post on website, training and template of allowable expenses per grant
45	38		Consolidate federal program trainings. Audience is the same.
46	39		All LEA business managers, PED program and FGM new and existing staff complete training on:
47			- Allowable grant expenses
48			- Required documentation
49			- Indirect cost and standard per diem rates
50		Educator Quality and Ethics		Candace Flint			16,994	3%
51	40		Streamline PDP Form		9/1/2022	9/30/2022
52	41		Work with Student, School and Family Supports to consolidate Title II application into Grants Consolidation Effort		9/1/2022	9/30/2022
53	42		Eliminate STARS licensure reporting requirements and replace with automated reporting via NOVA based on pull from school student information systems
54		Indian Education Division		Rebecca Reyes			14,016	2%
55	43		Consolidate needs assessments with Title IV		9/1/2022	9/30/2022
56	44		Place TESR in a SharePoint Application
57		Special Education		Deborah Clark			26,038	4%
58	45		Conduct a feasibility study on implementing a statewide IEP system
59	46		Communicate to LEAs about use of iStation and iReady assessments as part of IEP annual reevaluation process to save teachers assessment time
60	47		Contribute to STARS streamlining process
61		College and Career Readiness		Elaine Perea	9/1/2022	3/31/2023	1,296	0.2%
62	48		Hire a DBA who knows both STARS and HED’s data platform eDEAR to identify improvements in both data systems and a defined data quality procedure to crosscheck the data.
63		Research, Evaluation & Accountability		Matthew Goodlaw
64	49		Eliminate Quality of Education survey		8/31/2022	8/31/2022	4,044	0.7%
65		Safe and Healthy Schools		Anne Marlow-Geter			14,896	2.6%
66	50		Initiate statutory request to remove Diabetes reporting requirement
67	51		Implement streamlining reductions to Wellness Plan
68	52		Work with Indian Education to consolidate the Needs Assessment requirements consolidation for Title IV
69	53		Streamline reporting
70		Student, School and Family Supports		Gabriel Baca	8/31/2022		181	0.0%
71	54		Lead consolidation of grant applications for Title I, II, III, IV, and V
72		Language and Culture		Mayra Valtierrez	8/31/2022		1,906	0.3%
73	55		Streamline Bilingual Multicultural Education Program Application
74		Options for Parents & Families/Charter Schools		Corina Chavez	8/31/2022		1,472	0.3%
75	56		Reduce the number of fields on the New Startup and Renewal Charter School Applications
76	57		Streamline the charter school amendment process
77	58		Increase support for LEAS to verify students attending home schools to help verify drop-outs
78		Student Success and Wellness		Michael Chavez	8/31/2022		876	0.2%
79	59		Streamline STARS reporting by eliminating duplicate fields 33, 88 and 133 and changing School Lunch, Breakfast, After School Snacks, Seamless Summer Option, and Special Milk Program Agreement/Appplications submissions to biannually instead of quarterly
80		School District Liaison		Seana Flanagan	3/1/2023	5/30/2023	-24	0.0%
81	60		Implement Data Reduction Burden Survey
82		Instructional Materials			8/31/2022
83	61		Communicate reduction of instructional materials reporting to LEA	Anthony Burns			2,912	0.5%
84	62	Plan for SY23-24		Data Governance Council	3/1/2023	5/30/2023
85						Total Reduction	580,849	100%
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87						Per LEA	3,978
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