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2 | Position Title | Building / Dept. | Total Dept / Bldg | Total FTEs | General Job Description For Civil Service titles, the General Description is copied from job descriptions posted on the Westchester Civil Service website. More detailed job descriptions are linked from the position title. | Other responsibilities | ||||||||||||||||||||
3 | Account Clerk | CO Business Office | 1.4 | 1.4 | Under supervision of a higher-level account clerk or accountant, the incumbent of this position performs clerical work of average difficulty in connection with maintaining a variety of financial records and accounts, either manually or through the use of an automated financial record keeping system. This work requires limited judgment in the carrying out of prescribed and established procedures. Supervision is not a responsibility of this position. Does related work as required. | 0.4 - Assists with facilities-related accounts and capital projects 1.0 - Assists with all other district acounts | ||||||||||||||||||||
4 | Athletic Trainer | District Phys. Ed. | 1 | n/a (stipend) | Under the general supervision of a licensed physician and the District Athletic Director, incumbents of this position are responsible for the care, prevention and treatment of athletic injuries involving student athletes who participate in various school sports programs. In accordance with Section 8532 of New York State Education Law, the practice of the profession of athletic training is defined as the application of principles, methods and procedures for managing athletic injuries/illnesses, which shall include the preconditioning, conditioning and reconditioning of an individual who has suffered an athletic injury through the use of appropriate preventative and supportive devices, under the supervision of a physician. Athletic training includes instructions to coaches, athletes, parents, medical personnel and communities in the area of care and prevention of athletic injuries. Incumbents exercise independent judgment in carrying out the details of the work. Supervision may be exercised over paid or volunteer student assistants. Does related work as required. | |||||||||||||||||||||
5 | Bus Dispatcher | District Transp. | 1 | 1 | Under the general supervision of the Supervisor of Transportation, an employee in this class has major responsibility for the coordination and implementation of school bus schedules. Incumbent ensures that there are adequate vehicles and drivers available for the transportation of the pupils. Schedules are primarily for school hours, however may include after-school activities, as well. Does related work as required. | Lead Dispatcher: - Maps out bus routes; makes changes/revisions as needed - Coordinates transportation for Special Ed and private school students as needed - Fields and problem-solves phone calls and concerns from parents and bus drivers - Oversees work of other Dispatcher | ||||||||||||||||||||
6 | Clerk-School Monitor | BVES MKES PRES WPES | 4 | 4 | Performs clerical work of average difficulty and assists school teachers in routine non-teaching duties including pupil supervision; does related work as required. Under supervision, does a variety of clerical duties of average difficulty, requiring limited judgment and responsibility in the carrying out of prescribed procedures and which requires the incumbent to work half-time or better. The use of automated systems equipment, when used as a tool for filing or obtaining information, is not a distinguishing factor in classification. In addition, this position also requires the incumbent to assist teachers in routine non-teaching tasks. | - Serves as receptionist for Main Office in schools - Meet and greet parents, students and school visitors - Monitors student attendance - (notification to parents/guardians, verification of absences) - Maintains accurate student records (emergency folders, K registration, enrollment) - Handles incoming/outgoing mail - Clerical duties as assigned - Works with PTO/PTA - Provides coverage for other roles in the school as needed - Monitors and helps students as assigned (supervise, lunch funds, etc.) - Maintains school calendar - Schedule Principal's Conference Room | ||||||||||||||||||||
7 | Community Outreach Wkr. (Spanish) | MKES BHES FLHS | 1.4 0.6 1.0 | 3 | Under general supervision, an incumbent of this class performs community outreach work for a specific program, providing information to residents of particular services available to them from the municipality or school district. Work involves introducing potential clients to educational forums about the program goals and objectives; interpreting program services; performing routine tasks directly related to assisting the client community and program staff. This class is involved primarily with informing the resident client community of services available to them and may assist in the coordination and delivery of services to the community. Incumbents must be fluent in both the Spanish and English languages, providing interpretive and information services. Supervision is not a responsibility of this class. Does related work as required. | |||||||||||||||||||||
8 | Computer Aide | BHES BVES MKES PRES WPES FLMS FLHS | 1 1 1 1 1 1 2 | 8 | Under the general supervision of a high level administrator within the school district, an incumbent in this position is responsible for demonstrating and providing direction to teachers, students and office staff in the use of computers and computer software. Incumbent is responsible for checking equipment and setting up software programs, previewing software programs in conjunction with teaching personnel and maintaining schedule logs and records of all equipment/software contained in the computer center laboratory. Responsibilities may include the installation and maintenance of hardware, as well as the installation and configuration of network software. Supervision is not a responsibility of this class. Does related work as required. | All Schools: - Provide technical support for faculty, staff and students Elementary: - Supervise or assist with supervision of students at arrival, recess, and/or dismissal BVES, BHES, PRES, WPES: - Provides supervision for students during elementary teacher prep time (25 minutes) BVES: - Provides supervision for students during Special Program Aide lunchtime BHES: - Supervises before school program in Computer Lab FLHS & FLMS: - Provides supervision of students on 'free' periods and lunch - Supports 1:1 initiatives | ||||||||||||||||||||
9 | Custodial Worker | BHES BVES MKES PRES WPES FLMS FLHS | 3 3 4.5 3 3 7.5 11.5 | 35.5 | Performs cleaning, maintenance, and minor repair tasks; does related work as required. Under direct supervision, the duties of this class involve the efficient and economical performance of building cleaning. Duties may involve the performance of maintenance activities and minor repair tasks. This work is performed according to a well-established routine. Supervision may be exercised over Laborers and/or Cleaners. | In addition to cleaning and maintenance services, provide informal student support and adult presence in hallways, cafeteria, etc.; During capital projects, respond to to building safety and cleanliness issues that arise related to the project. | ||||||||||||||||||||
10 | Database Specialist | District Tech - Data Staff | 1 | 1 | Under the supervision of the Director of Technology or a high level administrator, an incumbent of this position assists and participates in the support, development and maintenance of the database applications for the school district. Depending upon district, incumbent may also provide support for the website applications. Incumbent provides administrative support of the student information system: will enter, edit and maintain data; assist staff, students and parents to utilize the features of the application programs. Ability to interact with administrators, teachers, parents and students is an important aspect of the position. Supervision is not a requirement of the position. Does related work as required. | High level of responsibility for NYSED and federal data reporting; works closely with other district departments on these reports | ||||||||||||||||||||
11 | Head Custodial Wkr. | BHES BVES MKES PRES WPES FLMS/HS | 1 1 1 1 1 1 | 6 | Under general supervision, employees in this class are responsible for the efficient and economical maintenance of a school facility, and have complete charge of school building cleaning, maintenance and minor repair activities. In large districts, this class is usually in charge of only one building under the general supervision of a higher level administrator. In smaller districts, a Head Custodial Worker may have charge over two or more buildings and be responsible to the Business Manager, Assistant Superintendent or an equivalent administrator. Considerable independent judgment is usually involved in carrying out the responsibilities of this position. Supervision is exercised over Senior Custodial Workers, Custodial Workers, Cleaners and/or maintenance personnel. Does related work as required. | |||||||||||||||||||||
12 | Job Coach | FLHS Special Ed | 3 | 3 | Under general supervision, an incumbent of this class is responsible for serving as a resource and facilitator for students with disabilities in connection with their performance and behavior on the job. The incumbent acts as an on-site resource person assisting students with disabilities so that they can work independently at a work site within the community. This position differs from other positions dealing with children in school districts, in that it calls for intensive involvement with students who have emotional, behavioral and learning problems. Incumbents may be required to work a flexible schedule to accommodate the various work site schedules. Does related work as required. | |||||||||||||||||||||
13 | Jr. Network Specialist | District Tech - Network Staff | 2 | 2 | Under direct supervision of a higher level technical employee, this position assists in the installation, maintenance and technical support of local and/or wide area (LAN and/or WAN) computer networks. Incumbent is required to respond to service calls from district users. Does related work as required. | |||||||||||||||||||||
14 | Lab Aide - Science (Unique District Position) | District (Science) | 1 | 1 | Provides direct assistance to teachers for science instruction. Works under the direct supervision of the Science Department Coordinator. Prepares for semi-annual inspections by outside authority, updates chemical inventory, stores chemicals in safe storage pattern, consults Material Safety Data Sheets (MSDS) and monitors proper handling, storage and disposal of chemicals. | FLHS - Prepares materials for student labs in all high school biology and chemistry courses - Maintains and updates chemical inventory, chemical index, equipment, microscopes and slides FLMS, FLHS - Monitors chemical storage areas for risks or unsafe conditions and responds accordingly - Maintains inventory of items to order, reviews labs and insures that the least hazardous chemicals are used, researches catalogs for quality and best price, prepares, receives and distributes orders ALL Elementary - Prepares and distributes Science 21 materials for all teachers | ||||||||||||||||||||
15 | Mtce. Foreperson (Bldgs.) | District Facilities | 1 | 1 | Under general supervision, an incumbent of this position performs skilled maintenance and repair work of buildings and provides direct supervision to a wide variety of workers involved in the maintenance and repair of school district buildings, their equipment, and related facilities including the layout of jobs. Work responsibilities are sufficiently complex to require advance planning, the supervision of and participation in such work, and the maintenance of necessary supplies and records. Work is performed with considerable independence of action and is initiated by oral instructions, written work orders or electronically transmitted work orders. Supervision is exercised over employees assigned to the maintenance crew. Does related work as required. | |||||||||||||||||||||
16 | Mtce. Foreperson (Grounds.) | District Grounds | 1 | 1 | Under general supervision, an incumbent of this class is responsible for a wide variety of tasks relating to the maintenance and/or landscaping of school district grounds and athletic fields. Work involves the layout of jobs, supervision of and participation in grounds work and the maintenance of necessary supplies and records. Work is performed with considerable independence of action with special projects being done based upon approved work orders or oral instructions from a superior. Supervision is exercised over a number of grounds and maintenance staff. Does related work as required. | |||||||||||||||||||||
17 | Mtce. Laborer | District Grounds | 2 | 2 | Under direct supervision, incumbents in this class perform a variety of routine unskilled tasks required in the maintenance of school district grounds. During inclement weather, incumbents perform a variety of routine maintenance and repair tasks inside school buildings. Does related work as required. | Responsible for maintenance of grounds of each elementary school, the middle school, high school, and Central Office; maintain equipment | ||||||||||||||||||||
18 | Mtce. Mech | District Facilities | 3 | 3 | Under general supervision, an incumbent of this class performs a wide variety of electrical work including the installation, maintenance, and repair of electrical supply and power systems, appliances and equipment. Work assignments are initiated by oral instructions or written work orders and are checked upon completion with only occasional supervision during the course of a job. Supervision may be exercised over Maintenance Workers (Electrician), or other subordinate labor / maintenance personnel assigned to help. Does related work as required. | Responsible for facilities maintenance of each elementary school, the middle school, high school, and Central Office; maintain equipment | ||||||||||||||||||||
19 | Network Admin. | District Tech - Network Staff | 1 | 1 | Under the general supervision of a higher level network support position, an incumbent of this class is responsible for administering and coordinating a municipality’s or school district's local and wide area computer network and operating systems. This position provides daily hands on technology support to a single school district where the primary function is to perform high level repair to all network/technology problems. The incumbent is responsible for coordinating the response to service calls from municipal or school buildings and offices and troubleshoots problems on the network and/or over the phone. Incumbents are expected to exercise independent judgement in the performance of duties. Supervision can be exercised over positions responsible for providing technical support for the installation and maintenance of computers, computer networks and their operating systems within a district as well as coordinating and oversight of subcontractor activities and other service providers within the school district. Does related work as required. | |||||||||||||||||||||
20 | Network Specialist | District Tech - Network Staff | 3 | 3 | Under general supervision of a higher level technical employee or school district administrator, this technical support position installs and maintains local and/or wide area (LAN and/or WAN) computer networks, ancillary equipment (i.e. printers, work stations, personal data assistants, etc.) and their operating systems, such as Apple, Citrix, Microsoft, and Novell Networks, in user school districts or within a school district. Work is performed under general supervision and incumbent is expected to exercise independent judgment. The incumbent is required to respond to service calls from user districts or from buildings throughout a school district. Whenever possible, the incumbent troubleshoots problems over the phone before traveling to site. Does related work as required. | |||||||||||||||||||||
21 | Occupational Therapist | District Special Ed | 5 | 5 | Provides occupational therapy services to develop and/or maintain adaptive skills to achieve maximal physical and mental functioning; does related work as required. Under the general supervision of a medical consultant or other certified personnel and the school principal, an incumbent in this class is responsible for providing occupational therapy in conjunction with a physician's diagnosis and prescription to facilitate rehabilitation of those students whose physical and/or motor disabilities interfere with their ability to experience maximum growth in an educational setting. Supervision may be exercised over an Occupational Therapy Assistant. | |||||||||||||||||||||
22 | Office Asst. (Auto. Systems) | BHES FLHS FLMS VPA Dept. PPS | 1 3 2 0.5 1 | 7.5 | Under supervision, incumbents of this class provide clerical and office support of a routine nature associated with the functions of the assigned agency, department or office. Incumbents are required to operate a variety of computer applications, as responsibilities involve maintenance of both automated and manual files and records, and producing various document formats for finished copy using automated systems. Other typical duties include providing information to the public or visitors regarding office procedures and services, either in person or over the phone; answering telephones and taking messages; processing forms and collecting fees related to office activities; and other related clerical tasks. Independent judgment is exercised when routine matters or clearly defined policies are involved. This level differs from the Senior Office Assistant (Automated Systems) in that the tasks performed are routine, requiring entry level skills, whereas the Senior Office Assistant (Automated Systems) requires advanced level skills and functions more independently in carrying out complex assignments. Supervision is not a responsibility of this position; however, incumbents may oversee the work of part-time or seasonal help. Does related work as required. | BHES - Spanish-speaking FLMS Welcome Center/Front Office Provides support to parents, students, and visitors to FLMS; provides clerical and messenger support to each of the houses as needed PPS - Receptionist for Central Office; supports Registrar/registration paperwork | ||||||||||||||||||||
23 | FLHS Guidance Dept. 1 - Provides clerical support to Guidance Dept. Coordinator 2 - Provides clerical support and assistance to Guidance Counselors and students; supervises small groups of students on frees and/or lunch FLMS Nurse/Health Office: Serves as receptionist for nurse's office; provides support for students parents accessing the nurse's services; assists school nurse with maintenance or records and contact information; collects and manages paperwork for athletics FLHS Nurse/Health Office: Serves as receptionist for nurse's office; provides support for students parents accessing the nurse's services; assists school nurse with maintenance or records and contact information | |||||||||||||||||||||||||
24 | Payroll Clerk | CO Business Office | 1 | 1 | Under general supervision, an incumbent of this position prepares payrolls and maintains a payroll record file (either manually or using an automated system) for all employees as to rate of pay, deductions and other information necessary for compilation of payrolls, and performs other specialized clerical work related to payrolls. This position involves considerable contact with fellow employees as well as with unit supervisors. Supervision may be exercised over a small number of employees assisting with the payroll work. Does related work as required. | Senior Payroll Clerk oversees the work of the other Payroll Clerk | ||||||||||||||||||||
25 | Research Assistant | District Tech - Data Staff | 1 | 1 | Collects data and undertakes analyses relating to the student population, educational test results, and various educational programs; does related work as required. Under the general supervision of a higher level administrator, an incumbent of this position is responsible for the collection and analysis of data relating to the school district's student population, standardized test results, and an analysis of various district educational programs based on collected data. This position provides technical expertise in analyzing data, and performs research and analysis in support of the district's administrative staff. Within established guidelines, policies and procedures, the incumbent exercises a considerable amount of independent action and judgement. Supervision may be exercised over clerical or support personnel involved with various aspects of the position's responsibilities | |||||||||||||||||||||
26 | School District Registrar | CO PPS | 0.6 | 0.6 | *Pending Civil Service approval* Under the general direction of a district administrator, the incumbent of this position acts as the district’s Registrar and performs two distinct functions within the school district. In the first capacity the incumbent is the school district’s Registrar and is responsible for enrolling all new students in the district, verifying residency and, depending on the district, entering all records and information into the district’s database. Registrations may take place during scheduled times which may include nights and/or Saturdays. In the second capacity, the incumbent performs office/clerical/administrative support tasks, relieving a district administrator of administrative detail not requiring his/her attention. This position requires the ability to work independently and apply good judgment. Supervision is not a responsibility of this position. Does related work as required. | |||||||||||||||||||||
27 | School Monitor | FLMS FLHS Hillside | 5 6 1 | 12 | Under supervision, an employee in this class performs a variety of non-teaching duties requiring the exercise of good judgment and the ability to get along well with children, youths, and/or young adults. The incumbent in this class is responsible for the supervision of students and student activities and for maintaining order in school buildings, school district public libraries, on school grounds and playgrounds, and at street crossings. Work requires the employee to be able to maintain discipline among students in a courteous but firm manner. This class differs from that of Teacher Aide in that the latter assists teachers in a classroom setting, while the School Monitor generally functions outside the classroom maintaining order. Does related work as required. | - Responsible for the safety of students - Monitor visitors - May assist with dismissal - Provide support and supervision for students - Monitor parking lots (student parking) | ||||||||||||||||||||
28 | Secy to School Admin | CO - ESOL Special Ed C & I Athletics HR | 1 2 1 1 1 | 5 | Under general supervision, an incumbent of this position performs responsible and confidential work as an executive secretary to a high level school building or district-wide administrator, other than the chief school officer or school principal, such as an Assistant Superintendent. This position requires a full range of skill in the operation of computers in compiling and producing correspondence, reports, records, files, etc. The frequent use of independent judgement and discretion in screening callers and planning the routine of the office is required. Detailed instructions are received only upon work involving questions of policy determination and administration. This position is distinguished from the title of "Secretary-Stenographer" in that stenography is not required. It is distinguished from lower level titles such as Secretary (School Districts) and Senior Office Assistant (Automated Systems) by the level of the supervisor as well as the scope and complexity of the duties assigned. Supervision may be exercised over the work of lower level clerical support personnel. | |||||||||||||||||||||
29 | Sec. to School Principal | BHES BVES MKES PRES WPES FLMS FLHS | 1 1 1 1 1 1 1 | 7 | Under general supervision, an incumbent of this position performs executive secretarial services for an elementary, middle school, junior high or high school principal, relieving the principal of administrative details. This position differs from the "Secretary to School Principal (Stenographer)" in that the stenographic skill is not required. The position requires a full range of skills in the operation of a computer to maximize equipment capability in compiling and producing correspondence, records, reports, files, etc. The position also requires the frequent use of independent judgement in the application of prescribed methods and procedures where policies have already been established. There is a considerable amount of contact with the public and/or fellow employees. Supervision may be exercised over the work of lower level clerical workers. Does related work as required. | Monitors faculty and staff attendance | ||||||||||||||||||||
30 | Senior Bookkeeper | CO Bus. Office | 1 | 1 | Under general supervision, an incumbent of this class is responsible for advanced level financial record keeping of a difficult, complex nature. Work involves full responsibility for maintaining and operating a set of general books of account or set of accounts, including subsidiary ledgers, either manually or by using automated systems. Supervision may be exercised over the work of a small number of clerical personnel assigned to the financial record-keeping unit. Does related work as required. | |||||||||||||||||||||
31 | Sr. Office Asst. (Auto Sys.) | FLMS FLHS CO Special Ed Tech Dept. | 3 5 1 2 1 | 11 | Under general supervision, an incumbent of this class performs a wide variety of advanced level tasks providing office support to administrative or professional staff. This position requires a full range of skills in the operation of a computer using various software applications to maximize equipment capability in compiling statistical information for various reports, setting up and maintaining automated records and filing systems, and producing correspondence and other document formats. Duties cover the more difficult and advanced aspects of software applications to create files, manipulate data and process text. A high degree of initiative and independent action is required to ensure work is completed accurately and on a timely basis. This level differs from the Office Assistant (Automated Systems) in that the tasks performed require advanced level skills and the position functions independently in carrying out complex assignments, whereas the Office Assistant (Automated Systems) performs routine tasks requiring entry-level skills. Supervision may be exercised over subordinate personnel. Does related work as required. Spanish-speaking Incumbents must be fluent in both the Spanish and English languages, providing interpretive and information services. | FLMS: House "Secretaries" serve as the key contact for parents and students in each Academic House FLHS: 1 - Responsible for registration and other student-related data 2 - Requisitions and distributes orders for materials and supplies for all academic departments 3 - Requisitions and oversees distribution of building-level budget codes; provides clerical support for Asst. Principal: 4 - Provides clerical support for Asst. Principal 5 - Oversees student and building events, including awards ceremony and graduation CO: 1 - Provides clerical support to Transportation, Payroll, and Facilities departments Special Ed: 1 - Provides support and maintains records/paperwork for CPSE Cases 2 - Provides support and maintains records/paperwork for business related functions | ||||||||||||||||||||
32 | Senior Payroll Clerk | CO Business Office | 1 | 1 | Under general direction, an incumbent of this position is responsible for the preparation of payrolls and the maintenance of payroll records for all employees of a large municipality or school district as to rate of pay, deductions and other information necessary for compilation of payrolls. Incumbent coordinates, supervises and assists in the performance of specialized clerical work in connection with processing payrolls and periodic reports. This position involves considerable contact with employees, administrators, department heads, as well as state and local agencies. Supervision is exercised over Payroll Clerks and employees assisting with payroll work. Does related work as required. | |||||||||||||||||||||
33 | Teacher Aide | BHES BVES MKES PRES WPES FLMS FLHS | 8 8 18 11 9 0 9 | 49.25 | Under general supervision of a certified teacher or school administrator, an incumbent is responsible for performing noninstructional duties to assist certified teachers in a classroom setting. An incumbent relieves certified teachers of routine duties related to the learning process which can be performed by non-professional personnel. Incumbents of this position may be employed as a one-on-one Teacher Aide assigned to assist a student with special needs. The duties of this class differ from those of School Monitor due to the more complex nature of the assignments that are performed. Duties of the School Monitor are generally quite limited in scope whereas those of the Teacher Aide often times require specific skills or abilities. Supervision is not a responsibility of this class. Does related work as required. | "All things to all kids and most faculty members." - Supervise students during arrival, lunch, recess and dismissal - Provide support for students and teachers in classrooms - Some Aides are assigned to greet students/monitor school entrance - Interact with parents and - Provide clerical and other services for teachers when available | ||||||||||||||||||||
34 | Teacher Aide - Special Ed Aide | BHES BVES MKES PRES WPES FLMS FLHS | 7 13 4 11 7 22 14 | 74.35 | Special Education Aides: - 1:1 Aides and 2:1 Aides are assigned to one or two students for the full school day with the exception of the Aide's lunch; they provide support for all aspects of a student's day as prescribed by the student's IEP - Special Program Aides provide services to students within self-contained programs; they may also accompany students who push into Encore classes and General Ed classrooms - Designated Aides provide toileting and other hygiene services as required | |||||||||||||||||||||
35 | Theater/Tech Asst. | District Tech. | 1 | 1 | Under general supervision, the incumbent of this position provides technical assistance to teaching staff and community groups interested in utilizing the school district theaters in order to produce dramatic and/or musical productions. The incumbent is specifically responsible for the operation of the computerized lighting systems and professional sound systems in these facilities, and, in the case of groups not supervised by a teacher, providing general supervision for adherence to the district's rules, regulations and safety standards regarding the use of these facilities. Supervision is exercised over a small number of students who constitute the Stage Crew, a student activity and service group. In addition to theater duties, the incumbent assists with the installation of personal computers in classrooms, labs and offices throughout the district. Does related work as required. | |||||||||||||||||||||
36 | Instructional Assistant - General Ed | BHES BVES MKES WPES FLHS | 1 2 4 3 4 | 14 | (Unique District Title) Assists in the implementation of academic lessons which have been designed by the classroom teacher; supports language development, may consist of interactions with younger students during play time or in quiet or free choice time situations; Supports development of play skills and/or socialization skills for students; Provides positive reinforcement of students through verbal encouragement and appropriate non-verbal interactions; performs a wide range of clerical duties; Corrects homework daily; Assists in the planning and implementation of field trips; Supervises students during recess and/or other non-instructionals periods; Substitutes when teacher is absent or while teacher interacts with student who may be having difficulty within the classroom setting; assists with mainstreaming of students into academics, as needed. | BHES - ESOL 1 - Provides support for ESOL students transitioning to full English classrooms and curricula | ||||||||||||||||||||
37 | Instructional Assistant - Special Ed | BHES MKES PRES WPES FLMS FLHS | 3 2 3 3 6 3 | 20 | May work with small groups of students to reinforce and/or practice content and skills; Designated Aides provide toileting and other hygiene services as required; May be assigned to work on Tier 2 and Tier 3 Interventions with specific students; maintain data related to Interventions as specified by building RTI Teams | |||||||||||||||||||||
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