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Event/Task
Completed
DateTimeLocationNotesResponsible Party
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Coaches Clinic with CPR2025
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Signage at Fields (advertising)xMark is working on
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Signage of Fields Mark is working on
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South School Trunk or Treatx10/23sending basket
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Trunk or Treatx10/2612-3pmPark District Leftover concessions, squish balls The Frews
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Trunk or Treatx10/17Elks Lodge Frews will get decorations to Jeff The Ritzemas
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Election Bids Duex9/16
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Votingx9/186:30 PMPrairie Lakes
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Concession Clean Outx11/2
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Ornament Decorationsx11/205-7Prairie Lakes tree needs to be ready before first week of December
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Tree Decorating Downtown DPx12/64-6:30 PMDowntown DP
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Turkey Trotx11/289:00 AMBeaconGift baskets (hats, shirts, prime, big league chew)
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Winter Clinicsx1/121-6pmPrairie Lakes Scott Frew
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CSYBA Meetingx1/29?Mases
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Winter Clinicsx2/231-6pmPrairie Lakes Scott Frew
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Evaluationsx3/91-6pmPrairie Lakes
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Coaches Clinic x2/22MW Fieldhouse
Scott talking with Randazzo: geared toward younger players
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Volunteer MeetingxEarly MarchBeaconBre will reach out to Beacon for day and time availability
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Concession TrainingAprilJeanette
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9u, 10u and 13u Scrimage Games4/511:00 AMWest
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Picture Day4/27Prairie Lakes
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Opening Day5/3
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Mother's Day Games5/10Flowers for moms
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Memorial Day Weekend: No Games
5/23-26No games
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End of Year Picnic6/29?
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4th of July Parade7/4
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Dogs Game8/17?Tracy is working with Jon at Dogs
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Registration Emailx1/6EmailMark
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CSYBA Meetingx1/24Rob/ Any takers
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Associates Meeting Park Districtx2/66:00 PMPrairie LakesBobbi/ Any Takers
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Recruit Coachesx1/6Registration to volunteer is open Group Effort
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Registration Opens On Websitex1/6(125 players as of 2/20))Mark
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Early Registration Endsx3/1
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Letters to Sponsorsx1/10First round of emails sent 1/10. Need all sponsors by 3/1Bre
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Order UniformsxMark/ uniform committee
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Walk Up RegistrationxWould we like to do this again?
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Players Clinicsx1/2112-4pmPrairie LakesSTARS/A/AA 12-2, AAA/Pony 2-4Team Effort
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Players Clinicsx2/1812-4pmPrairie LakesSTARS/A/AA 12-2, AAA/Pony 2-4Team Effort
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Meet and Greetx3/18Beacon TapBoard members and coaches
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APinto: 7-8 Evaluationsx3/1012-2Prairie LakesTeam Effort
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AAPony: 9-10 Evaluationsx3/102-4Prairie LakesTeam Effort
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AAABronco: 11-12 Evaluationsx3/104-6Prairie LakesTeam Effort
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Pony: 13-14 Evaluationsx3/106-8Prairie LakesTeam Effort
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Umpire Trainingx4/7Prairie Lakeswaiting on timesRob
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Send Uniforms for PrintingxMark/ Uniform committee
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Uniform Sort Nightx4/17?Prairie LakesUsually Will use a board meeting to start this process if uniforms are inTeam Effort/ Uniform committee
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Finalize Sponorsx3/1Bre/ Mark/ Uniform Committee
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Draft Dayx3/13-146:00 PMPrairie Lakes 3/13 Pinto/Mustang and 3/14 Pony/Bronco
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Springbreakx3/23- 3/31
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Finalize SchedulexMark has been doing this. Mark will you be able to do again?
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Fields Openx4/1
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Coaches Clinicx3/22:30 PMMaine West Field HouseRandazzo- asking for ideas for topics/drills/practice expectation
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CPR Trainingwaiting on Luke for dates (online class, in-person test)
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Distribute Uniformsx
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Concessions Training/Clean/StockxApril
66
Pitch, Hit and Run
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Picture Day FlyerxTracy
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Picture Day5/19Prairie LakesErin will email Tracy to make flyer
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Scrimage for Travel Teamsx4/13
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Field/Concession Set Upx
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Opening Day, First Gamesx4/27
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Decorate the Fieldsx5/3PMAll FieldsSign up for crews to decorate each field
Central-Frew, West-Pelletiere, Seminole-Mendez, Chippewa-Amy/Erin (Spray Paint from Ace?)
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Home Openers "Opening Day"x5/4Play DP teams against each other?
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Flower Dayx5/11Delivered to ConcessionsSaturday games Mothers Day weekend, flowers will be at concession stands (DIANN)
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Memorial Weekend-No Gamesx5/25-27
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Dine and Share-Giuseppe'sx5/23Flyer to come
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Dine and Share-Chipotlex6/?waiting on approval of date
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Dine and Share-Portillo'sx7/?waiting on approval of date
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Awards Orderedx
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Boomers/Chicago Dogs Game
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All Star Tournament Teams Finalizedpropose no All Star teams haven't done it in a while?! it will be a repeat of Warrior teams
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Register for 4th of July Paradex
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Last Day for Regular Seasonsx6/13
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Playoffsx6/15-6/22In house teams 6/16 Championship 6/29
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Championship Day6/23
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End of Season Picnicx6/30West Park?
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weekend before travel games start
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