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ICARP Extreme Heat and Community Resilience Grant Program
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Round 2 Advanced Infrastructure Grant Application Checklist
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This optional checklist may be used by applicants to track the collection and management of required documents and deliverables needed for the full application.
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ItemResponsible PartyDocument DescriptionProgram Guidelines SectionStatus
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Project Infrastructure Location
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Address(es) of proposed project site(s)Lead ApplicantApplicants must include the address(es) of all proposed project sites.Section 4.5 Project Feasibility Requirements
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Address of CBO office within 100 miles of project siteLead Applicant or Co-ApplicantThe Applicant Team must include at least one CBO with a staffed operational office within 100 miles of the infrastructure project site. Section 6.3 Team Structure
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Project Feasibility
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Preliminary cost estimatesLead ApplicantApplicant must include a cost estimate table or equivalent document providing
planning-level cost estimates for the proposed infrastructure.		Section 4.5 Project Feasibility Requirements
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Preliminary design or engineering documentsLead ApplicantApplicant must include any conceptual drawings, site plans, or other
early-stage documents demonstrating project feasibility		Section 4.5 Project Feasibility Requirements
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Site-specific plans, studies, or documentation of progress (optional)Lead ApplicantThe following are not required but may strengthen the project’s demonstration of feasibility:
• Site-specific feasibility information, such as structural assessments, utility requirements, or equipment specifications.
• Existing plans, studies, or prior planning efforts relevant to the proposed project.
• Evidence of progress toward permits or environmental review, if applicable.		Section 4.5 Project Feasibility Requirements
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Application Workplan and Budget
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Workplan and budgetLead ApplicantApplicants must complete a workplan and budget as part of the application. LCI links the Excel template in the Submittable application.Section 5.1 Simplified Workplan and Budget
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Partnership
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Co-Applicant Letter of SupportCo-Applicant(s)Co-Applicants must submit a letter of support with the application that describes how the entity supports the goals of the project and how the Co-Applicant plans to accomplish their components of the work.Section 6.4 Team Roles and Responsibilities
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Supporter Letter of SupportSupporter(s) if applicableSupporters are optional partners included in the proposal to illustrate local support for the project. Supporters must submit a letter of support that discusses how the proposed infrastructure will protect people from extreme heat in the community; why the lead applicant and partners are well-positioned to deliver the project; and, if applicable, how the Supporter will be involved in project activities. Each application may include up to 5 Supporters.Section 6.4 Team Roles and Responsibilities
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CBOs and Coalitions with 501(c)(3) fiscal sponsor:
MOU, operating agreement, or other document establishing the organization and setting forth its purpose		Lead Applicant and Co-Applicant(s)All Lead and Co-Applicant CBOs must provide an MOU, operating agreement, or other document establishing the CBO and setting forth its purpose.Section 6 Eligibility
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CBOs and Coalitions with 501(c)(3) fiscal sponsor: IRS Employer Identification Number (EIN)Lead Applicant and Co-Applicant(s)CBOs must provide their IRS Employer Identification Number (EIN).Section 6 Eligibility
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Financial Capacity
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Public entities and academic institutions: Annual Operating BudgetLead Applicant and Co-Applicant(s)Local or regional public entities and public higher academic institutions must provide their most recent annual operating budget.Section 6.4 Team Roles and Responsibilities
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CBOs and Coalitions: Financial statements from the last two yearsLead Applicant and Co-Applicant(s)Provide financial statements from the last two years including balance sheets, income statements and statements of cash flows.Section 6.4 Team Roles and Responsibilities
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CBOs and Coalitions: Audit findings (if applicable)Lead Applicant and Co-Applicant(s)Provide any audit findings in the last five years, if applicable.Section 6.4 Team Roles and Responsibilities
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CBOs and Coalitions: Most recent IRS Form 990Lead Applicant and Co-Applicant(s)Nonprofit organizations must submit a copy of their most recent IRS Form 990.Section 6.4 Team Roles and Responsibilities
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CBOs and Coalitions: IRS 501(c)(3) Tax Determination LetterLead Applicant and Co-Applicant(s)Nonprofit organizations must submit a copy of their 501(c)(3) Tax Determination Letter.Section 6.4 Team Roles and Responsibilities
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Funding Priority
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For Severely Disadvantaged Community (SDAC) or Disadvantaged Community (DAC) funding priority points: Census Tract GEOIDsLead ApplicantTo receive SDAC or DAC priority points, use the Climate Bond tool to record up to five Census Tract GEOIDs and their (S)DAC status for those communities expected to recevie the greatest meaningful direct benefits.Appendix E: Guide to Assessing Funding Priority Points
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For Vulnerable Populations: Census Block Group numbers and Climate Vulnerability statusLead ApplicantTo receive Vulnerable Populations priority points, use the Vulnerable Communities platform to record up to five Block Group numbers and their Climate Vulnerability status for those communities expected to benefit most from the project.Appendix E: Guide to Assessing Funding Priority Points
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IF AWARDED (not required at time of application)
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Site controlLead ApplicantGrantees must provide documentation confirming site control, demonstrating legal authority over the property where modifications will be made. Acceptable forms of site control may include proof of ownership, a lease, access agreements, or other legal instruments demonstrating necessary access to and permission to use the site for grant projects. Section 9.2 Readiness Review Requirements
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Detailed workplan and budgetLead ApplicantUpon contract execution, grantees must develop a detailed workplan and budget using a provided template. This deliverable is due by the end of the first quarter following contract execution and will serve as the roadmap for project implementation.Section 5.3 Tasks Definitions
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Partnership agreementLead Applicant, Co-Applicant(s), and Contributor(s)Grantees must finalize and submit a formal Partnership Agreement with the Lead Applicant, Co-Applicant(s), and Contributor(s), if any. The agreement should include the respective obligations of all parties, commitments to fulfill those obligations, a process for conflict resolution, and any other components necessary to ensure a strong and enforceable agreement. LCI will provide a template, though its use is not required.Section 5.3 Tasks Definitions
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Project approval letter from governing bodyLead ApplicantGrantees must respond to a formal award notification with a letter approved by their governing body confirming acceptance of the award and commitment to implementing the project. This letter must be received within 60 days of award notification or LCI reserves the right to rescind the award.Section 6.4 Team Roles and Responsibilities
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