FY18 HUD CoC Program - AAQs Completed by BoS CoC Coordinator
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DateQuestionAnswer
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6/21/18For Transition Grants, can a project apply as a Transition in order to change from Leasing Assistance to Rental Assistance but keep the same component type?The transition grant is to allow a project to change components – from one component by fully reallocating the project to one of the eligible new components in the FY 2018 CoC Program Competition, not to change budget line items. If your existing renewal project is leasing and you want to change to rental assistance, you will need to send an official request, in writing, to your local HUD CPD field office representative stating the request and the reason for the request. As a reminder, per the CoC Program Rule, leasing projects must ensure the lease is between the recipient of grant funds and the landowner and rental assistance projects have a lease between the program particpant and the landowner. Any new projects created through the transition grant process will be reviewed as a new project that must meet all eligibility and quality threshold requirements in Sections V.C.3.b and V.C.3.c of the FY 2018 CoC Program Competition NOFA. On a case-by-case basis that usually requires a HUD Headquarters review in collaboration with the Field Office, HUD does permit switching from leasing to rental assistance through a grant agreement amendment process. To request a significant change, a recipient should prepare a written request to the local HUD Field Office. The request should indicate what the change is and the circumstances causing the need for the change. For HUD to approve the change and execute a grant agreement amendment, the recipient must prove that the change is necessary to better serve eligible persons within the geographic area and ensure that the priorities established under the NOFA in which grant was originally awarded, or the most recent NOFA, are met.
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6/21/18If a project completes a Transition Grant to change from RRH to TH-RRH, does this negatively impact the CoC's reported RRH units?It depends on the number of PH-RRH units you will propose in the new Joint TH and PH-RRH component project. If you decrease the number of PH-RRH units in the new project then yes, this could impact the number of PH-RRH units reported. Make sure to read through all the FY 2018 CoC Program NOFA requirements pertaining to transition grants (Sections II.B.2, III.C.3.q, and III.C.3.r of the FY 2018 CoC Program Competition NOFA) and Joint TH and PH-RRH component projects. Additionally, because transition grants are created by fully reallocating the existing renewal project and submitted as a new project application, the new project will be assessed on eligibility and quality threshold requirements in Sections V.C.3.b and V.C.3.c of the FY 2018 CoC Program Competition NOFA.
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6/25/18Will Renewal Applications have the option to select a "No Changes" box in e-snaps and have the project's information pre-populated (as it was last year)?Renewal Applications will have the option of pre-populating a project's information from last year, if the project was submitted as a renewal last year. However, one will not be able to select "no changes".
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6/25/18
Where in the NOFA does it list the allowable new project types?
Eligible Project Types are referenced in several places in the 2018 NOFA. See Section III.H CoC Program Components on page 21 of 84 which states that "The only components to be funded in the FY2018 CoC Program Competition are (1) Permanent Housing, (2) Transitional Housing, (3) Supportive Services Only, and (4) HMIS. In addition, to funding projects that use these components, Collaborative Applicants may apply for projects that include the Transitional Housing and Permanent Housing -Rapid Re-housing components in a single project, a Joint TH and PH-RRH component project. " See Section II.B.3 Domestic Violence (DV) Bonus on page 8 or 84 which states that a CoC may apply for one of each of the following types of projects: Rapid Re-housing (PH-RRH), Joint Transitional Housig (TH) and RH-PPH, and SSO Projects for Coordinated Entry. New projects must meet all eligibility and quality threshold requirements in Sections V.C.3.b and V.C.3.c of the FY 2018 CoC Program Competition NOFA.The NOFA states: c. New Projects. (1) CoCs may submit new projects created through reallocation, bonus, or a combination of reallocation and bonus, new DV Bonus projects, CoC planning project, and UFA Costs project (if applicable). (2) To expend funds within statutorily required deadlines, applicants funded for sponsor-based and project-based rental assistance must execute the grant agreement and begin providing rental assistance within 2 years. However, HUD strongly encourages all rental assistance to begin within 12 months of award. Applicants that are unable to begin rental assistance within the 12-month period should consult with the local HUD CPD field office. (3) HUD will review project subrecipient eligibility as part of the threshold review process. Project applicants are required to submit documentation of subrecipients' eligibility with the project application.
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6/28/18If a CoC is considering a project application for DV Bonus funds and this project has a recipient and multiple subgrantees (DV service provider agencies), how would this project respond to APR requirements? As DV providers cannot share their data systems, the recipient would not have an unduplicated report to submit. Additionally, the CoC is not aware of any process to submit an APR created by merging multiple subgrantee reports outside standard/shared data systems.As required in Section II.B.8 of the FY 2018 CoC Program Competition NOFA, “Additionally, CoC and Emergency Solutions Grants (ESG) Program recipients must participate in the local HMIS; unless a recipient is a victim service provider or legal service provider, in which case it must use a comparable database and provide de-identified information to the CoC.” This section also includes the following additional language, “HUD expects communities to be able to use the HMIS information as well as aggregate data from comparable databases to review performance for the entire CoC geographic area, not just at the project level. Additionally, Section V.C.3.b.(6) states, “… in accordance with Section 407 of the Act, any victim service provider that is a recipient or subrecipient must not disclose, for purposes of HMIS, any personally identifying information about any client. Victim service providers must use a comparable database that meets the needs of the local HMIS.” Therefore, while domestic violence service provider organizations are prohibited by the Violence Against Women Act (VAWA) from using the HMIS system and sharing information, these organizations are still required to use a comparable database the provides de-identified information to the CoC that is also used to respond to APR requirements.
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7/11/18Will projects that apply for consolidation be required to complete a renewal application for each project and a consolidated application in esnaps? Or are the multiple application requirements only for the local application process?
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