| A | B | C | D | E | F | G | H | I | J | K | L | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
1 |  | University of Southeastern Philippines | ||||||||||
2 | Iñigo St., Bo. Obrero, Davao City, 8000 PHILIPPINES | (082) 227-8192 loc 209, 210, 211 | recods@usep.edu.ph cc: president@usep.edu.ph | |||||||||||
3 | Agency Abbreviation | Agency Name | Title | Description | File Format | Online Publication | Location / URL | Disclosure | Orginal Data Owner | Data Maintainer | Date Released | Frequency of Update |
4 | Agency abbreviation | Name of agency (spelled out) | Title of the information | Description of the information | CSV, XLS, SHP, KML, TXT, PDF, DOC, etc. | Yes/No | Location of published information or URL for direct download | Whether the information is either of the following: - public: info can be disclosed for public consumption regardless of identity - exception: info is under the Exceptions List - internal: info only for agency consumption - with fee: info can be disclosed but with corresponding charges based on the agency's mandate/policies/business model - limited: info, upon verification of the requesting party's identity, can only be disclosed to specific person/s and/or entity/ies | Agency or office who origninally owns the information | Unit responsible for the information | The date when the information was initially released (YYYY-MM-DD) | Daily, Annually, Biannually, Quarterly, Monthly |
5 | USeP | University of Southeastern Philippines | USeP Charter and Code | It features the guiding principles of the University from its creation up to the operation | No | n/a | Public | USeP | Office of the Secretary of the University (OSU) / University Records Office (URO) | December 15, 1978 | As the need arises | |
6 | USeP | University of Southeastern Philippines | Manual of Operations | It features operations and management structure of various offices within the University to streamline the agency's operations and enhance public service. | No | n/a | Public | USeP | Office of the Secretary of the University (OSU) / University Records Office (URO) | March 18, 2016 | As the need arises | |
7 | USeP | University of Southeastern Philippines | Faculty Manual | to provide USEP’s Academic units’ handy companion in their academic related endeavors. | No | n/a | Public | USeP | Office of the Vice President for Academic Affairs | 1-Jan-22 | As the need arises | |
8 | USeP | University of Southeastern Philippines | ISO 9001:2008 Certification | Certificate of Registration | Yes | n/a | Public | USeP | Office of the Secretary of the University (OSU) / University Records Office (URO) | October 10, 2016 | As the need arises | |
9 | USeP | University of Southeastern Philippines | Freedom of Information Manual | Provide guidelines in handling request for access to University information | No | n/a | Public | USeP | Office of the Secretary of the University (OSU) / University Records Office (URO) | 2022/1/1 | As the need arises | |
10 | USeP | University of Southeastern Philippines | Graduate School Manual | This manual is developed to provide faculty, staff and students of the Graduate School relevant information regarding graduate education. Specifically, it spells out the policies, rules and regulations necessary for the orderly and smooth operation of graduate programs of various colleges of the University. | No | n/a | Public | USeP | Dean of the Advanced Studies | September 30, 2010 | As the need arises | |
11 | USeP | University of Southeastern Philippines | Research, Development and Extension Manual | This manual includes policies and guidelines in the conduct and implementation of Research, Development and Extension (RDE) programs in the University of Southeastern Philippines. The manual states the policies and defines the structure and mechanisms of organizing efforts and allocating resources for RDE to raise the effectiveness and efficiency of the projects being implemented in the University. It provides an operational system that facilitates the carrying out of the RDE functions of USeP. | No | n/a | Public | USeP | Office of the Vice President for Research, Development and Extension | December 2022 | As the need arises | |
12 | USeP | University of Southeastern Philippines | Records Management Manual | The University of Southeastern Philippines (USeP) Records Management Operations Manual establishes and outlines the key procedures required to ensure that records (active, inactive /valueless or permanent/ vital) in each of the University’s colleges, offices, units and sections are processed/ managed and maintained according to record management principles and best practices that enhance their acceptability as evidence in legal proceedings and their reliability to support and validate statements of facts, policies and procedures in the University. | No | n/a | Public | USeP | Office of the Secretary of the University (OSU) / University Records Office (URO) | December 7, 2017 | As the need arises | |
13 | USeP | University of Southeastern Philippines | SPMS Manual | The University of Southeastern Philippines Strategic Performance Management System (USeP SPMS) Manual was first published in 2015. The SPMS is a tool to help the management to create an environment where everyone in the organization can identify himself with the organizational goal, thereby motivating each individual to perform to the best of his abilities. | No | n/a | Public | USeP | SPMS Unit | December 7, 2017 | As the need arises | |
14 | USeP | University of Southeastern Philippines | Student Handbook | The 2016 edition contains important information about USeP that would be helpful in fostering a healthy pride of being a USePian. It also lays down important academic and non-academic policies and regulations as well as the duties, responsibilities and rights of a USeP student. Besides policies, the handbook also contains information on student activities and the campus-based services that students can avail of. This handbook also lists the available financial aid that the university offers to any student who needs it. | No | n/a | Public | USeP | Office of Student Affairs and Services | March 18, 2016 | As the need arises | |
15 | USeP | University of Southeastern Philippines | University Strategic Plan 2007-2021 | This 15-year Strategic Plan of the University of Southeastern Philippines specifically aims to provide the University with a roadmap to reposition itself toward becoming more competitive and responsive to the needs of its stakeholders. Essentially, this would mean USEP achieving academic excellence in the future and the leader in research, development and extension in Southern Philippines and the rest of the country. | No | n/a | Public | USeP | Office of the President | 2007 | As the need arises | |
16 | USeP | University of Southeastern Philippines | University Catch-up Plan 2018-2021 | The Catch-up Plan, 2018-2021, specifies the institutional objectives, strategies, initiatives and targets of the University in the next four (4) years. It also outlines the Plan implementation, monitoring and evaluation cycle – capacitating for change – to carry out the aspiration of becoming a research university. | No | n/a | Public | USeP | Office of the President | December 7, 2017 | As the need arises | |
17 | USeP | University of Southeastern Philippines | ISO 9001:2008 Quality Policy Manual of the University (QPM) - Master Copy Obsolete | Sets of Univeristy Internal Policies in the compliance with ISO 9001 Quality Management System (QMS) standards | No | n/a | Public | USeP | Office of the Secretary of the University (OSU) / University Records Office (URO) | October 10, 2016 | As the need arises | |
18 | USeP | University of Southeastern Philippines | ISO 9001:2008 Procedure Manuals of the University (PM) - Master Copy Obsolete | Set of Work Instructions in the implementation of Quality Management System in the University | No | n/a | Public | USeP | Office of the Secretary of the University (OSU) / University Records Office (URO) | October 10, 2016 | As the need arises | |
19 | USeP | University of Southeastern Philippines | ISO 9001:2015 Quality Policy Manual of the University (QPM) MASTER COPY | Sets of Univeristy Internal Policies in the compliance with ISO 9001 Quality Management System (QMS) standards | No | n/a | Public | USeP | Office of the Secretary of the University (OSU) / University Records Office (URO) | March 1, 2018 | As the need arises | |
20 | USeP | University of Southeastern Philippines | ISO 9001:2015 Procedure Manuals of the University (PM) MASTER COPY | Set of Work Instructions in the implementation of Quality Management System in the University | No | n/a | Public | USeP | Office of the Secretary of the University (OSU) / University Records Office (URO) | March 1, 2018 | As the need arises | |
21 | USeP | University of Southeastern Philippines | Special Orders from the Office of the University President (2000-2022) | Issuance from the President regarding designation, and related tasks | PDF, physical copy | No | n/a | Public | USeP | Office of the Secretary of the University (OSU) / University Records Office (URO) | Continuing | Continuing |
22 | USeP | University of Southeastern Philippines | Memorandum from the Office the University President and various Offices | Memorandum related to work orders, announcement/ for information, and other related issuances | PDF, physical copy | No | n/a | Public | USeP | Office of the Secretary of the University (OSU) / University Records Office (URO) | Continuing | Continuing |
23 | USeP | University of Southeastern Philippines | Foreign Travel Authority (2016-2022) | Grant of authority by the University President to travelling employees abroad, official or personnal | PDF, physical copy | No | n/a | Public | USeP | Office of the Secretary of the University (OSU) / University Records Office (URO) | Continuing | Continuing |
24 | USeP | University of Southeastern Philippines | Notice of Engagements | Issuance from the President regarding designation, and related tasks concerning people outside the University | PDF, physical copy | No | n/a | Public | USeP | Office of the Secretary of the University (OSU) / University Records Office (URO) | Continuing | Continuing |
25 | USeP | University of Southeastern Philippines | Board Resolutions | Issuances approved by the Board of Regents during its meeting or via referendum | PDF, physical copy, e-copy | No | n/a | Public | USeP | Office of the Secretary of the University (OSU) / University Records Office (URO) | Continuing | continuing |
26 | USeP | University of Southeastern Philippines | University Official Gazette (Board Actions) | The University of Southeastern Philippines Official Gazette is the official online publication of the Office of the President organized by the Office of the Secretary of the University and the University Records Office (OSU-URO) in coordination with the Office of the Executive Assistant (OEA). It contains policies and matters acted upon by the Board of Regents, as well as Administrative Issuances (Special Orders, Memoranda and Memorandum Circulars), State of the University Address (SOUA) speeches of the University President, and the University Annual Reports. | PDF, e-copy, Google Sheet | Yes | www.gazette.usep.edu.ph | Public | USeP | Office of the Secretary of the University (OSU) / University Records Office (URO) | Continuing | Quarterly |
27 | USeP | University of Southeastern Philippines | University Official Gazette (Summary of Special Orders) | PDF, e-copy, Google Sheet | Yes | www.gazette.usep.edu.ph | Public | USeP | Office of the Secretary of the University (OSU) / University Records Office (URO) | Continuing | Daily | |
28 | USeP | University of Southeastern Philippines | University Official Gazette (Summary of Memorandum) | PDF, e-copy, Google Sheet | Yes | www.gazette.usep.edu.ph | Public | USeP | Office of the Secretary of the University (OSU) / University Records Office (URO) | Continuing | Daily | |
29 | USeP | University of Southeastern Philippines | University Official Gazette (Summary of Memorandum Circular) | PDF, e-copy, Google Sheet | Yes | www.gazette.usep.edu.ph | Public | USeP | Office of the Secretary of the University (OSU) / University Records Office (URO) | Continuing | Monthly (as the need arises) | |
30 | USeP | University of Southeastern Philippines | University Official Gazette (Summary of Notice of Engagements) | PDF, e-copy, Google Sheet | Yes | www.gazette.usep.edu.ph | Public | USeP | Office of the Secretary of the University (OSU) / University Records Office (URO) | Continuing | Daily | |
31 | USeP | University of Southeastern Philippines | Certificate (Program Accreditation) | AACCUP Certificate of Program Accreditation | PDF, Physical Copy | No | n/a | Public | USeP, Quality Assurance Division, AACCUP | Office of the Secretary of the University (OSU) / University Records Office (URO) | 2007-2022 | As the need arises (if new Certification was released) |
32 | USeP | University of Southeastern Philippines | Board Meetings Agenda Folder | This contains the miniutes of meetings and matters acted by the board during its regular or special meetings | PDF, Physical Copy | No | n/a | Limited | USeP | Office of the Secretary of the University (OSU) / University Records Office (URO) | 1978 to present | As the need arises |
33 | USeP | University of Southeastern Philippines | University Councils (Administrative Council, Academic Council, URDEIC, among others) Agenda Folder | This contains the miniutes of meetings and matters acted by various councils of the University during its special or regular meetings | PDF, Physical Copy | No | n/a | Limited | USeP | Office of the Secretary of the University (OSU) / University Records Office (URO) | 1979 to present | As the need arises |
34 | USeP | University of Southeastern Philippines | Memorandum of Agreements (MOA), Memorandum of Understanding (MOU) and Contracts | A memorandum of agreement (MOA), Memorandum of Understanding (MOU), and Contracts are type of legal document that outlines the terms and conditions of a relationship or understanding between the University and its interested parties. It serves as a formal record of the agreement, specifying the rights and obligations of each party involved. This can be used in a variety of contexts, such as academic and business partnerships, joint ventures for RDE programs, or government contracts. | PDF, Physical Copy | No | n/a | Limited | USeP | Office of the Secretary of the University (OSU) / University Records Office (URO) | 1980 to present | As the need arises |
35 | | |||||||||||
36 | ||||||||||||
37 |