2020 Estrella War Staff List
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PositionReports ToNameDeputyResponsibilitiesRequiredStatus
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Main 1: Site and ContractsKingdomGavinNikolausAs defined for 2020: Site is responsible for bids and contracts as well as ensuring vendors follow expected protocol. Site also supports battlefield setup and marshallate activities.At least two mains
are required
FILLED
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Main 2: Map and StewardKingdomEdwardNikolausAs defined for 2020: Map and Steward is responsible for site layout documentation as well as items impactful to the modern experience (Parking, Watch, etc)At least two mains
are required
FILLED
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Main 3: AdministrativeKingdomEmmaEmelynAs defined for 2020: Administrative is responsible for ensuring reporting requirements are met, legal documentation including insurance, registration, pre-registration, merchants and volunteerAt least two mains
are required
FILLED
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Main 4: Schedules and ActivitiesKingdomJulianaEmelynAs defined for 2020: Schedules and Activities gathers and coordinates all special events and published activities to ensure balance of schedule and accuracy of gatebook informationAt least two mains
are required
FILLED
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Deputy 1: Drop-Dead1-4 as applicableNikolausN/AAs defined for 2020: Supporting Site and MapsNot required,
but recommended
FILLED
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Deputy 2: Drop-Dead1-4 as applicableEmelynN/AAs defined for 2020: supporting Admin and SchedulesNot required,
but recommended
FILLED
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Main 1: Site and ContractsReports ToGavinNikolaus[See above][See above][See above]
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Battlefield Set upMain 1: Site & ContractsRudigerOPENFollows specifications from treaty to set up battlefield boundaries and walls for hardsuit scenariosRequired
Deputy Open
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Land CoordinatorMain 1: Site & ContractsAppointed by The CrownOPENWorks with crowns, baronial representatives and maps to layout and measure camping areas.RequiredOPEN
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Rapier Battlefield Setup
Main 1: Site & ContractsOPENOPENFollows specifications from treaty to set up battlefield boundaries and walls for rapier scenariosRequiredOPEN
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RegaliaMain 1: Site & ContractsLuciusOPENRetrieves, delivers and received permanent items used for events such as kiosks, banners, youth materials, table set up for A&S, court set up, etc. Aids with purchase and distribution of consumable goods including headset batteries, zip ties for site set up, propane, manages refills of diesel for generators, etc.Required
Deputy Open
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Main 2: Map and StewardReports ToEdwardNikolaus[See above][See above][See above]
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Dry RVMain 2: Map & StewardYonatanOPENRecords RV space registrations and guides attendees in and out of RV areaRequired
Deputy Open
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MotorpoolMain 2: Map & StewardSelim OPENRecords and distributes golf carts as determined by contract requirements. Contacts golf cart company for cart failures, and replacement needs.Required
Deputy Open
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ParkingMain 2: Map & StewardJungle JoeOPENMonitors parking for multiple locations including tandem, paid and general. Responsible for ensuring emergency lanes and walking paths are free of vehicles.Required
Deputy Open
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ShuttlesMain 2: Map & StewardDaphne OPENExecutes timely rides throughout site to ensure pick up and drop off for special needs as well as weary travelers between locations at various site points.Required
Deputy Open
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WatchMain 2: Map & StewardIulianaOPENEstablishes and maintains wandering and posted watch volunteers for the increased safety and security of attendees 24/7 in all locations.Required
Deputy Open
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Royal LiaisonMain 2: Administrative (& Crowns)OPENOPENInvites and assists royalty of the known world with their attendance requirements, documentation and scheduling opportunitiesRequiredOPEN
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Field SupportMain 2: Map & Steward (& Marshal)BlossomHE SigridWater bearing for combat days and fighting areasRequiredFilled
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Field Support -Continued
Main 2: Map & Steward (& Marshal)OPENOPENWater bearing for combat days and fighting areasOPENOPEN
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Volunteer Support
Main 2: Map & StewardNastasiaOPENEnsures volunteers are hydrated and confirms immediate needsOptional
Deputy Open
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Main 3: AdministrativeReports ToEmmaEmelyn[See above][See above][See above]
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Fundraiser Coordinator
Main 3: AdministrativeOPENOPENAssists separate fundraising coordinators for private events, (i.e. judges lunch, marshalls lunch, set-up BBQ, etc) to asset-share and make the most of their effortsOptionalOPEN
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MerchantsMain 3: AdministrativeDonngalJosephineWorks with merchants and maps to generate layout and registration tracking for merchants doing business at Estrella War. Required Filled
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Pre-registrationMain 3: AdministrativeYsabeauOPENGenerates pre-registration documents, monitors P.O. Box and works with PayPal and Exchequer officers to establish pre-paid entry proceduresRequired
Deputy Open
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Registration GateMain 3: AdministrativeBrowyn
Swetiva & Avelina
Maintains entrance point, receipt of moneys for site-fees (if not pre-registered) and distributes tokens and parking passes.RequiredFilled
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Volunteer Coordinator
Main 3: AdministrativeMorgaineCianSolicits and tracks volunteers and volunteer hours for a variety of tasks from site set-up through tear down including working with raffle coordinator and merchants to establish volunteer prizes.RequiredFilled
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Drawing Coordinator
Main 3: Administrative (& Volunteer)OPENN/AWorks with merchant coordinator and volunteer coordinator to collect items, tag and provide Drawing of prizes for tickets collected during volunteer hoursOptionalOPEN
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Heralds PointMain 3: AdministrativeOPENOPENRuns and organizes heraldic consultation for attendies requesting help.RequiredOPEN
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Web MinisterMain 3: Administrative (& Schedule)FlokiOPENMaintains the Website including countdown, documents, staffing (once updated in Regnum) descriptions, etc.Required
Deputy Open
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Main 4: Schedules and ActivitiesReports ToJulianaEmelyn[See above][See above][See above]
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A&S CollegiumMain 4: Schedules & ActivitiesKirsten
Moira & Mattea
Coordinates classes and offerings scheduled in the covered ramada for Estrella attendees on multiple days and in a wide variety of interests.RequiredFilled
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A&S CompetitionMain 4: Schedules & ActivitiesOPENOPENArranges for judges, space, documents (judging sheets) and advertisement of inter-kingdom Arts and Sciences competition.RequiredOPEN
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Artists ShowcaseMain 4: Schedules & ActivitiesOctaviaOPENCoordinates demonstrations and display of artisan works for open-conversation and information sharing.Optional
Deputy Open
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GatebookMain 4: Schedules & ActivitiesAnselOPENRecords welcome documents, schedules and site rules to be distributed either by paper at registration gate or electronically for self-publication. Working toward paperless gatebooks - coding and web publishing skills helpful.Required
Deputy Open
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Media & Promotions
Main 4: Schedules & ActivitiesEmmeludtOPENGenerates social media advertising opportunities and events including key words, contests, and hashtag movementsOptional
Deputy Open
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School ToursMain 4: Schedules & ActivitiesOPENOPENGuides school groups who have signed up to attend through a tour of pre-determined site activitiesRequiredOPEN
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Youth ActivitiesMain 4: Schedules & ActivitiesOPENOPENOffers (parent monitored!) activities for youth in attendance from game corners to crafts. This is not a baby-sitting service.RequiredOPEN
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Town CrierMain 4: Schedules & ActivitiesOPENOPENGathers and trains town criers and compiles Announcements for morning and evening town criers for every day at war.OptionalOPEN
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Special EventsMain 4: Schedules & Activities (& Marshal)OPENOPENMaintains schedule of public events held in Town Hall including tournaments, meetings and gatherings to ensure minimal event conflicts and public attendance opportunitiesRequiredOPEN
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Kingdom Officers
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ArcheryKingdomUlrichOPENRoyal Archer of Atenveldt establishes and maintains archery scenarios per treaty guidelinesRequiredSpeak with the Kingdom Officer
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EMS LiaisonKingdom & AdministrativeRowanOPENCoordinates and supports EMS contract including ensuring RV is leased, food for EMS contractors is arranged and supplies for First Aid area are purchased. EMS Liaison also coordinates 1st Aid location on Merchant's Row.Required
Deputy Open
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EquestrianMarshalN/A 2020N/A 2020Optional
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MarshalKingdomPelagiusOPENKingdom Earl Marshal responsible for safety guidelines on the field and boundary supportRequiredSpeak with the Kingdom Officer
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PayPalKingdomIzzaN/ARequiredFilled
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Rapier MarshalMarshalOPENOPENKingdom Rapier Marshal responsible for safety guidelines on the field and boundary support.RequiredSpeak with the Kingdom Officer
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Thrown WeaponsArcheryUlrichOPENKingdom Thrown Weapons Marshal responsible for safety guidelines on the field and boundary supportRequiredSpeak with the Kingdom Officer
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