Manuscript Writing Checklist
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This checklist is provided "as-is" to faciliate publication of manuscripts.
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Members of ExpMicroMech are expected to make a copy of this document for each paper they submit.
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Shared with a CC-BY license (by Dr Ben Britton, @bmatb)
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Manuscript title:
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Date of last form update:
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Form completed by:
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Task Completion
Note: Tasks A-G can be completed in any order, the order included here follows my typical writing structure
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Writing / preparation
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N
Discuss list of authors & author order with supervisors
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N
Discuss list of acknoledgements
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N
Read authors guidelines for intended journal
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N
Discuss all figures with at least 1 other author (preferably presented at a group meeting for feedback)
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NA
Write methods
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NBWrite results
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NB
Store data and codes for each results figure in separate folders.
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NC
Write discussion
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ND
Write introduction (ensure first paragraph outlays 'importance / value' for general engineer)
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NE
Write conclusion
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NF
Write abstract (follow style of nature/science abstract)
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NG
Write acknodgement statement (people, funding and facilities)
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N
Ensure that all figures are referenced within the text
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N
Run a full spell check
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N
For all figures check that scale bars are appropriate and that axis conventions are marked.
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N
Check approporiate spacing for units (https://physics.nist.gov/cuu/Units/checklist.html)
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N
Share draft manuscript with supervisors
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N
Share draft manuscript with all co-authors for comment
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N
Review author list & acknowledgements
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N
Prepare data bundle for Open Data submisson (as zip, with meta data, to repository such as Zenodo)
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N
Checked figures print well for intended column width + DPI of paper
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N
Checked references are appropriate and reflect work in the field appropriatly
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N
Verify acknoldgements (individuals who helped + funders, ask coauthors too)
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N
Prepare graphical abstract (and ensure that it shows up well - compare with recent examples in literature)
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N
Write highlights, keywords, and outline prime novelty
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N
Write cover letter
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N
Discuss recommended reviewers
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N
Include ORCIDs for all authors
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Electronic submission
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Re-read authors guidelines for required documentation & format of manuscript
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N
Prepare manuscript bundle in electronic submission system
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N
In MS Word - Strip links (CTRL+A, then CTRL+SHIFT+F9) and save as ".doc" (not .docx) - for EES at least
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N
Compile as PDF within online system
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N
In PDF - check figures
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N
In PDF - check references
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N
In PDF - "CTRL+F" for "Error" to check for link issues
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N
Submit & share final PDF with co-authors for their records
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N
Archive submission bundle (e.g. doc) for repository submission
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N
If appropriate, submit to a preprint server (e.g. the ArXiv)
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Peer review
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N
Notify all coauthors that reviews are back
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N
Discuss comments within immediate supervisor as soon as reviews are back
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N
Share timeline and actions for co-authors with the authorship team
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N
Copy reviewer comments to a new document, and seperate based upon each query.
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N
Construct an initial draft of responses and send to supervisor
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N
Make sure that each point of the reviewer is addressed (and ideally use colouring to indicate thier comments, our comments, and changes to the text)
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N
Once draft agreed, share with co-authors with a deadline for comments
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N
Once all authors have signed off, or deadline achieved, submit response + updated manuscript (follow 'Electronic submission check list')
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Acceptance
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N
Notify all coauthors
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N
Prepare & upload repository copy (within 3 months of acceptance)
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N
Submit data to repository (if not completed previously)
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Proofs
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N
Review proofs & ensure that (at least) supervisor signs off on proofs
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N
Check author names, institutions, and corresponding author details are correct
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Publication
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N
Email all authors --> provide DOI etc. for website / record updating
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