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AURORA PUBLIC SCHOOLS - DIVISION OF FINANCE
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15701 East 1st Ave., Suite 106, Aurora, CO 80011
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WHO TO CALL REGARDING FINANCE PROCEDURES
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SUBJECTPERSON TO CALLPHONE NUMBER
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Account Code InformationVacant28338
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Accounting & Bookkeeping TrainingSuzy Bubar28922
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Acquisition of Supplies, Materials & Equipment
1) Outside Vendors
2) Warehouse
1) Mary Smith
2) Curt Humphrey
1) 28234
2) 28233
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AEDs (Automatic External Defibrillator)1) Marcy Herron
2) Colin Spaeth
1) 28713
2) 28413
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Authorized Signature ListTBA28912
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BudgetAmy E. Smith
Krista Swanson
28917
28379
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Building Fund Manual Checks: Payment Register with Documentation or to request additional Manual ChecksLuke Winder28929
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Cable / Xfinity / Comcast
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1) New Install/Repair(submit SchoolDude Work Order)1) Bob McLean1) School-Dude
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2) Billing2) Imelda Lovato2) 28964
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Cellular Phones – District OwnedJennifer Alley28222
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Certificates of InsuranceJeanette O'Dell28412
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Checks – Accounts Payable
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Vendor payment responsibilities on P.O.’s and employee expenses - company name and/or employee last name beginning with:
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1) A through D1) Imelda Lovato1) 28964
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2) E through J2) Lori Tabar2) 28966
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3) K through R3) Linda Norris3) 28969
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4) S through Z4) Ken Wayman4) 28968
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Send P-Card Statements to Accounting
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Coca Cola
1) Product Refill
2) Machine Repair/Service
3) Special Event Contractual Issues
4) Financial Issues

1) Coke @ 1-855-600-2653
2) Coke @ 1-855-600-2653
3) Curt Humphrey
4) Tom McNish



3) 28233
4) 28924
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Crossing Guard ProgramColin Spaeth28413
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Deposit Books (to request additional books)
(Haleigh Scott-Smith x28914)
http://www.apsnet/acctg/Forms/Deposit_Supplies_Request_Form.htmOn-line
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Deposits – Armored Knights Bank Pickup Courier ServicesKaren Guyer28912 or Email
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District FormsBrenda Darveau28282
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Dry Cleaning (band and choral uniforms)Wendy Hunter28260
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Endorsement Stamps
(Haleigh Scott-Smith x28914)
http://www.apsnet/acctg/Forms/Deposit_Supplies_Request_Form.htmOn-line
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Ergonomic EvaluationsColin Spaeth28413
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Financial Report InterpretationSandy Woods28338
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Federal Programs- Title I, II, III, VII, IXAmy Beruan28474
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Grants
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1) Grant Applications & Monitoring 1) Jesus Escarcega1) 28425
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2) Financial Issues2) Jerrid Haywood2) 28404
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Christian Drake28467
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3) Account Codes & Budgets3) Jerrid Haywood3) 28404
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Christian Drake28467
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Inter-School & U.S. Mail – WarehouseMark Shields28273
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Insurance ClaimsJeanette O'Dell28412
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Journal EntriesTheresa Larson28927
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Jury Duty
1) Submitting Summons/Paperwork/Court Reimbursement
2) Leave Questions/Reporting

1) Karen Guyer
2) HR-Compensation Department

1) 28912
2) 28000
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Motor Vehicle Record (MVR) Review1) Marcy Herron
2) Colin Spaeth
1) 28713
2) 28413
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Name Tags and Name PlatesWendy Hunter28260
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Nutrition ServicesESC #3
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1) Free & Reduced Program1) Edna Chavira1) 28550
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Deborah Nelson28565
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2) Purchasing Food, Beverage & Supplies
Purchasing
2) Veronica Boivin2) 28557
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Robin Pagliasotti28556
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3) Rules/regulations3) Shannon Solomon3) 28553
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4) School Meals Program4) Nicole Guenette4) 28551
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Stacey Bennett28564
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Avery Thompson28567
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Alice Birlson28552
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5) Bakery5) Amy Byrne5) 28558
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6) PayPams, Daily Deposits6) Alea Moore6) 28561
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7) Nutritions Services Acccounting, Invoice payments, Food Request Billing, Collection7) Donna McClary7) 28555
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8) Kitchen Repair/Refrigeration/HVAC8) Dave Pomeroy8) 28554
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9) SchoolDude Requests9) Edna Chavira9) 28550
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Deborah Nelson28565
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Payroll ChecksJoni Boyle28957
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Deductions / Reductions / PERAMeloney Hernandez28958
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Direct Deposits / Online PaystubsNan Hemme28959
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W-2 / W-4Norma Solorzano28955
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Payroll Costing ReportsTheresa Larson28927
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Petty Cash/Change Funds
(Haleigh Scott-Smith x28914)
http://www.apsnet/acctg/Forms/Change_Order_Request_Form.htmOn-line
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Playground SafetyColin Spaeth28413
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Printing/CopyingBrenda Darveau28282
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Pupil Activity Fund – Fund 74Theresa Larson28927
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Purchase Requisition AuthorizationMary Smith28234
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Purchasing Cards (P-Cards)Wendy Hunter
Susan Cast
28260
28258
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Safety Concerns & TrainingColin Spaeth28413
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School Equipment Repair: Appliances, Kilns, Pianos, Sewing Machines, Industrial Arts Tools, Musical InstrumentsWendy Hunter28260
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School PicturesMary Smith28234
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Special Programs Budget & Account CodesSandy Woods28338
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Stop PaymentsLouise Tipton
Tom McNish (backup)
28925
28924
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Student AccidentsJeanette O'Dell28412
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Student CountDebra Icke28389
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Suppliers – Add/change Suppliers
Supplier registers/makes changes on iSupplier
Adding parents/guardians or students as suppliers

1) New Supplier Registration Site
Online Oracle Supplier Request

1) On-line
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Surplus & Obsolete Equipment Requests
Auction/Property
Curt Humphrey28233
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Trash – RecycleJulie North28644
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Trash Pickup – RegularJulie North28644
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Warehouse Services Work Orders Obsolete/Surplus Equipment Pickup ShreddingCory Gilmer28261
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Wellness ActivitiesErica Campbell28515
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Workers’ CompensationJeanette O'Dell28412
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Revised 05/24/2018
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