AI Ethics WG Quarter 2 payments and budget rec

	A	B	C	D	E	F	G	H	I	J	K
1		Our original budget					what we spent
2		item	detail		original amount $		item	detail	amount	who did it	spent

3
4	1	Project coordination (in collaboration with joint chair)	attending 5 meetings with GEI group, x $30 per meeting		150	1	project co-ordination	3 meetings: 1x meeting with Esther to define work and strategy for Q2; 2x meetings with LeeLoo on same; x $30 per meeting	90	Vani
5						1a	additional project co-ordination	some unofficial testing of the AI Ethics ChatGPT, edits and suggestions of the GEI .doc	15	Colleen	Agreed in meeting 22nd July 2024
6	2	task monitoring and strategy maintenance	across the whole quarter		200	2	task monitoring and strategy maintenance across the quarter	This is focused on oversight and support of the "strategy-drafting" work. Liaison between the 3 strategy-drafting teams, support as needed, and helping maintain agreed approaches. More than originally budgeted for, to account for the fact that the strategy-drafting teams are bigger and there is more coordination needed.	300	Vani, LeeLoo
7	3	documentation of all meetings	across the quarter		200	3	documentation	documentation of 3 WG meetings x$30 (10th, 12th and 24th June)	90	Love (x1) Ayo (x2)
8						3a	documentation	Documenting GEI meetings	180	Jenn	Agreed in meeting 22nd July 2024
9	4	Communication management & community outreach	Setting up appropriate communication channels; Investigating and reaching out to new communities; Sustaining conversations and documenting/capturing	10 hrs p/w @$20/hr x 8 weeks remaining in the Quarter = $1,600	1600	4	meeting facilitation	facilitation of 3 WG meetings x $30 (10th, 12th and 24th June)	90	Vani (x2) LeeLoo (x1)
10						4a	Workgroup setup and management	DMs with community members to invite them to get involved, and organising dates for WG meetings ($100); writing agendas for WG meetings ($30); setup and monitoring of planning spreadsheet ($40); documenting and reallocating Q2 budget ($60); setting up GitHub board for task management ($60); preparing Q3 budget ($50); writing Q2 quarterly report ($50); submitting fund requests for work done ($30) Total $420 NOTE: earlier this was miscounted as $380	420	Vani
11	5	Strategy development meetings	2 x 90 minute core team meetings: $240 (4 people x $30 x 2 meetings)		240	5	strategy development meeting	there are now 15 people involved in strategy drafting. We need 1 meeting for each team, so 3 meetings. $30 per person x 15 people = $450	450	Effiom, Vasu, Kenichi, PeeGee, Clement, Colleen, Stephen, Ayo, Onize, Sucre, Tevo, Jenn, Ese, Duke, Gorga
12	6	Strategy drafting	drafting research strategy	Design a research strategy and how to implement it	300	6	drafting research strategy	this is to be divided between 5 people: 3 writers and 2 editors	500	Effiom, Vasu, Clement, PeeGee, Colleen
13	7		drafting KM strategy	Develop a strategy to organise, store, and convey information to do with the project coordination	350	7	drafting KM strategy	this is to be divided between 5 people: 3 writers and 2 editors	500	Stephen, Ayo, Onize, Sucre, Tevo
14	8		drafting ethics strategy	Develop an ethics strategy to ensure our research is conducted in a principled way; Syncing with the AI risk management team in the Foundation	350	8	drafting ethics strategy	this is to be divided between 5 people: 3 writers and 2 editors	500	Jenn, Duke, Ese, Kenichi, Gorga
15	9	Naming contest	Jokerace or similar competition for best name (no guarantee of use but definitely bragging rights!), with prize		50	9	Naming contest	will come from GEI when ready	0	Esther
16	10	Data capture and processing	Taking the data from chats, conversations and interviews and processing them into forms that can be utilised by AI		200	10	Data capture and processing	not needed this quarter	0
17	11	Contingency			100	11	Contingency	not needed	0
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19		Total			3740				3135
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