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Meeting Minutes Template
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Capture decisions, actions, and context from every meeting — so nothing falls through the cracks.
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To download an Excel file, go to File —> Download —> Microsoft Excel
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Why meeting minutes matterWhat to capture
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Most project failures can be traced back to a decision made in a meeting that nobody documented.Attendees: who was in the room (or call). Note who was invited but absent.
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Meeting minutes create accountability: actions have owners and due dates.Decisions: every decision made, not just the outcome. Include brief context.
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They give absent team members a complete record — no need to ask "what did we decide?"Action items: what, who, by when. Every action needs an owner.
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Parking lot: topics raised but not resolved — to be followed up separately.
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How to use itAction tracker
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1. Fill in the meeting header before the meeting: date, attendees, agenda.The Action Tracker tab consolidates actions across all meetings.
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2. During the meeting: capture notes in real-time under each agenda item.Each action has: description, owner, due date, meeting reference, and status.
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3. After the meeting: review, tidy up, add action items to the Action Tracker tab.Review the Action Tracker at the start of every meeting — follow up on overdue items first.
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4. Send the completed minutes to all attendees within 24 hours.
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