Acronyms and Terms - Updated 2024-04-17

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1	Acronym or Term	Definition

2	APC	Academic Professionals of California (R04)
3	Appointment	This refers to the appointment of new employees but may also indicate permanent or temporary assignment/re-assignment of current employees
4	ASE	Academic Student Employee - student employeed as a GA, TA, or ISA
5	ASCP	Associate Professor
6	ASTP	Assistant Professor
7	AY	Academic Year
8	CalPERS	California Public Employees Retirement System
9	Cat Leave	Colloquial for “Catastrophic Leave”, a program whereby someone who has experienced catastrophic illness or injury and is totally incapacitated from work. Employees must exhaust all leave credits before receiving leave credit donations from employees
10	CBA	Collective Bargaining Agreement
11	CFA	California Faculty Association (R03)
12	CHRS	Common Human Resources System (project underway to create a single HR database for the CSU in Oracle/PeopleSoft)
13	CHRS Recruiting	Common Recruiting System for the CSU, built on the PageUp platform; used for faculty and staff recruiting
14	CMS	Common Management System (see PeopleSoft)
15	CO	CSU Chancellor’s Office
16	Confidential Employees (C99)	Under the Higher Education Employer-Employee Relations Act these employees have access to information related to collective bargaining and/or grievances and may assist in developing and presenting management positions, as related to collective bargaining and/or grievances
17	CRD	California Civil Rights Department (previously DFEH - Department of Fair Employment and Housing)
18	CSSA	California State University Student Association
19	CSULearn	The California State University's learning management system (LMS); all compliance training is taken here
20	CSUEU	California State University Employees Union (formerly CSEA) (R02, R05, R07, R09)
21	CTO	Compensatory Time Off - time off in lieu of paid overtime
22	DFEH	Department of Fair Employment & Housing - now CRD, California Civil Rights Department
23	DRO	Director of Resources and Operations
24	EAR	Employee Action Request Form 686, is the State of California equivalent to the W-4 form used in the private sector. It is used to collect the employee’s legal name, birth date, home address, release authorization, and federal and state tax-withholding information. Staff and Faculty ONLY (Students have their own, SPAR)
25	EARC	Employment Accomodations Resource Center
26	EEOC	Equal Employment Opportunity Commission
27	EO	Executive Order from the CSU Chancellor's Office
28	Executive	This refers to CSU's Executive Management, which includes campus presidents as well as the CSU Chancellor, Executive Vice Chancellors, Vice Chancellors, Chief Academic and Finance Officers and General Counsel
29	FERP	Faculty Early Retirement Program
30	FERPA	Family Educational Rights and Privacy Act
31	FLSA	Fair Labor Standards Act
32	FMI	Faculty Merit Increase (merit program under old contract; no longer in effect, but has bearing on SSI eligibility)
33	FML	Family Medical Leave (also FMLA)
34	FOIA	Freedom of Information Act
35	FPPC	Fair Political Practices Commission
36	FSD	First Screening Date (for applications of employment)
37	FTE	Full-time Employee
38	FTEF	Full-time Equivalent Faculty
39	GA	Graduate Assistant
40	GSI	General Salary Increase
41	Headcount	Total number of employees (or students)
42	HEERA	Higher Education Employer-Employee Relations Act
43	HRO	Human Resources Officer
44	IDL	Industrial Disability Leave
45	ISA	Instructional Student Assistant
46	LMS	Learning Management System
47	LWOP	Leave Without Pay
48	MOOC	Massively Open Online Course
49	MOU	Memorandum of Understanding
50	MPP	Management Personnel Plan
51	MySJSU	PeopleSoft Campus Solutions - houses student records and employee personal information; self service for students, faculty and staff
52	NDI	Non-Industrial Disability Insurance
53	OCR	Office for Civil Rights
54	ODEI	Office of Diversity, Equity and Inclusion
55	OE&E	Operating Expenses & Equipment
56	one.SJSU	SJSU's application portal - gives quick access to campus systems
57	OSP	Office of Sponsored Programs
58	OT	Overtime Hours
59	PAF	Personnel Action File (the official personnel file for faculty)
60	PageUp	The CSU's system for faculty and staff recruitment, also known as CHRS Recruiting
61	PD	Position Description
62	PeopleSoft	The software used to track student, employee and financial information. Each system goes by a unique name: Finance - CFS, Human Resources - SJSU @ Work, Campus Solutions (Student) - MySJSU.
63	PERB	Public Employee Relations Board
64	PERS	Public Employees Retirement System (also CalPERS)
65	PIMS	Personnel Information Management System (current payroll system)
66	PMAF	Position Management Action Form
67	POI	Person of Interest - this refers to a type of appointment that is not paid by the university; might be a volunteer, a visiting scholar, or an auxiliary employee
68	PPI	Post-Promotion Increase - program for those senior faculty members (Full professors and Lecturer D faculty and equivalent librarian, counselor, and coaching faculty ranks) who have exhausted all their SSI eligibility
69	PPT	Personnel/Payroll Transaction (internal HR form used to make or change appointments)
70	PROF	Professor - Title for highest rank of professors; "Full Professor"
71	PRTB	Pre-Retirement Reduction in Time Base - reduction in time base allowed for tenured faculty beginning age 55 up to 65 for a maximum of 5 years
72	RPT	Review, Promotion and Tenure - faculty evaluation software in eFaculty supplied by the vendor Interfolio
73	RTP	Retention, Tenure and Promotion
74	RSCA	Research, Scholarship, and Creative Activities
75	SCO	State Controller’s Office
76	Separation	This refers to the process of terminating an employee’s appointment
77	SJSU @ Work	PeopleSoft Human Resources - houses employee information including position, job, benefit, pay and time/absence data; self service for benefits, time and absence entry
78	SJSUOne	SJSU's single sign-on system
79	SME	Subject Matter Expert
80	SSI	Service Salary Increase
81	SSP-AR	Student Services Professional-Academic-Related; members of faculty unit, typically psychological counselors
82	SPAR	California State University Student Payroll Action Request Form 686, is the State of California equivalent to the W-4 form used in the private sector. It is used to collect the employee’s legal name, birth date, home address, release authorization, and federal and state tax-withholding information. W-4 form for Students
83	STRS	State Teachers Retirement System
84	SUPA	State University Police Association (R08)
85	SWHR	Systemwide Human Resources Management (the CO group that oversees HR policy, compensation, classification, and benefits)
86	SYRO	Semester Year Round Operations
87	TA	Teaching Associate
88	TAE	Temporary Academic Employment
89	Teamsters 2010	Union representing trades workers (R06)
90	TSA	Tax-Sheltered Annuity (your 401k, 403b, or 457 account)
91	UAPD	Union of American Physicians & Dentists (R01)
92	UAW	United Auto Workers (R11), the union representing academic student employees (GAs, TAs, ISAs)
93	ULP	Unfair Labor Practice
94	VOE	Verification of Employment
95	W2	Federal form W-2, Wage and Tax Statement used when filing taxes
96	Warrant	Pay Check
97	WTU	Weighted Teaching Unit - a measure of the weekly rate of faculty effort (1 WTU = 45.33 hours; approximately 2.67 hours per week over a 17 week semester)
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