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Proposal Endorsement/Submission
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ActivityOriginal SubmissionRevised Process
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Brand New Proposals Preliminary ApplicationsCoeus through 6/30/2018. myResearch for all proposals to sponsor after 7/1/2018. Please follow the myResearch manual for guidance: https://docs.google.com/document/d/1FEBOvITnHhoWOC39ASZ9PUCayy3kvXz6yIVW8-1NqTE/edit
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Resubmissions and RenewalsOriginal Submissions prepared in CoeusPI creates new applicaton in myResearch and selects Resubmission or Renewal under Proposal Type box on the General Proposal Information screen.
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Original Submission prepared in myResearch GrantsPI creates resubmission in myResearch Grants through the originally funded proposal. Select Resubmission or Renewal under Proposal Type box on the General Proposal Information screen.
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Award Establishment
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Activity for all awards expected to be active past 6/30/19Original SubmissionRevised Process
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Advance Account RequestsOriginal Submissions prepared in CoeusA "dummy" proposal must be recreated in myResearch Grants by OSP and processed to a state of Award Anticipated. Backstopping documentation needed from PI in order to activate award by OSP.
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Original Submission prepared in myResearch GrantsPI requests advance through myResearch Grants. Access proposal (must be in Pending Sponsor Review Award Anticipated state), click Email Specialist function to make request, attach Backstopping documentation.
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Brand New AwardOriginal Submissions prepared in CoeusA "dummy" proposal must be recreated in myResearch Grants by OSP and assigned to GA/CA for award creation.
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Original Submission prepared in myResearch GrantsOSP specialist will create award from the submitted proposal in myResearch Grants.
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Change in PIOriginal Submissions prepared in CoeusPI creates new applicaton and selects Change in PI under Proposal Type box on the General Proposal Information screen.
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Original Submission prepared in myResearch GrantsPI creates new applicaton and selects Change in PI under Proposal Type box on the General Proposal Information screen.
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Continuations (non-competing)Original Submissions prepared in CoeusContact your OSP Specialist. A "dummy" proposal must be created in myResearch Grants by OSP and assigned to GA/CA so that an award record can be initiated and the continuation be processed.
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Original Submission prepared in myResearch GrantsChoose the desired award from the Awards tab in myResearch. Once the Award worspace is opened, click Request Award Modication activity ONLY if a revised budget is needed and if not already uploaded through a sponsor system (e.g. NIH ASSIST, DOE PAMS). For all others, select Re-budget, attach revised budget and budget justification and submit.
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Revisions (Supplements)Original Submissions prepared in CoeusContact your OSP Specialist. A "dummy" proposal must be created in myResearch Grants by OSP and assigned to GA/CA so that an award record can be initiated. PI creates new applicaton and selects Supplement under Proposal Type/General Proposal Information screen.
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Original Submission prepared in myResearch GrantsPI creates new applicaton and selects Supplement under Proposal Type box on the General Proposal Information screen.
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Award Modifications (including, but not limited to): Rebudget, Carryover, Early termination, Personnel Change other than PI,
NGA Revised,Updated Funding Allocations		Original Submissions prepared in CoeusContact your OSP Specialist first. A "dummy" proposal must be recreated in myResearch Grants by OSP and assigned to GA/CA for award creation. Once done, PI will be advised to proceed with selecting the award and click on Request Award Modification tab. Select the appropriate modification type and answer all questions.
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Original Submission prepared in myResearch GrantsPI requests action through myResearch Awards. Select the award and click on Request Award Modification tab. Select the appropriate modification type and answer all questions.
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Award Modification: No Cost ExtensionOriginal Submissions prepared in CoeusAward will not by created in myResearch. NCE action will be accompanied by the Institutional Approva Form
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Original Submission prepared in myResearch GrantsPI requests action through myResearch Awards. Select the award and click on Request Award Modification tab. Select the appropriate modification type and answer all questions.
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Award modifications for awards active through 6/30/2019Original Submissions prepared in CoeusAwards will not be created in myResearch. Any award modification action will be accompanied by the Institutional Approval Form.
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Contracts/Agreements
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ActivityOriginal SubmissionCurrent ProcessmyRersearch Grants Process
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Brand New Contracts/Agreements*Original Submissions prepared in CoeusOSP Internal process only: Initiate the agreement in the Agreement Module of myResearch. To be rolled out for campus use at a later date.
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Original Submission prepared in myResearch Grants
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Modifications to existing Contracts/AgreementsOriginal Submissions prepared in CoeusOSP Internal process only: Initiate the agreement in the Agreement Module of myResearch. To be rolled out for campus use at a later date
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Original Submission prepared in myResearch Grants
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Agreements include:
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Clinical Trial Agreements, Testing/Lab Services Agreement,Master Agreement (or SOW under Master Agreement), Registry Agreement, Research Agreement (or SOW under Research Agreement), SBIR/STTR, Subcontracts (incoming and outgoing)
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