Download Template Organizers Sign Up - Austin Bakes
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Sign up for a task/job by adding your contact info below.Bakers, sign up on here:
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Date:TBD
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JobDescriptionVolunteer NameEmailPhoneSocial Media HandleNotes
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Bake Sale AdminThere must be at least one person (this can totally be a co-captain situation if you prefer) with which the buck stops. This person oversees all the operations of the sale to make sure everyone remains on top of their tasks. This person will also act as the point of contact for the sale’s beneficiary unless otherwise specified, and pick up any odd tasks that aren’t being tackled by other members of the team.Mary Helen Leonardmaryhelenorama@gmail.com203-947-2183@marymakesgood
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Bake Sale AdminThere must be at least one person (this can totally be a co-captain situation if you prefer) with which the buck stops. This person oversees all the operations of the sale to make sure everyone remains on top of their tasks. This person will also act as the point of contact for the sale’s beneficiary unless otherwise specified, and pick up any odd tasks that aren’t being tackled by other members of the team.
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Volunteer Team LeaderThis person will be in charge of communicating to all of the volunteers and bakers. They will be the keeper of the emails, the assigner of duties, and the person who makes sure each sale location has enough bakers and volunteers to be successful. They’ll also direct volunteers who sign up for the marketing committee to the marketing manager.
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Cedar Park or Round Rock Team LeadEvery sale location will need a Team Lead (this person stays all day, makes sure that the table stays manned at all times, cash is handled properly, etc.) This person will be the Volunteer Leader’s point of contact for the day of the sale since they can’t be everywhere at once! Communicate with all volunteers regularly in the days and weeks before the sale to make sure everyone knows where to be and when.
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North Location Team LeadEvery sale location will need a Team Lead (this person stays all day, makes sure that the table stays manned at all times, cash is handled properly, etc.) This person will be the Volunteer Leader’s point of contact for the day of the sale since they can’t be everywhere at once! Communicate with all volunteers regularly in the days and weeks before the sale to make sure everyone knows where to be and when.
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South Location Team LeadEvery sale location will need a Team Lead (this person stays all day, makes sure that the table stays manned at all times, cash is handled properly, etc.) This person will be the Volunteer Leader’s point of contact for the day of the sale since they can’t be everywhere at once! Communicate with all volunteers regularly in the days and weeks before the sale to make sure everyone knows where to be and when.
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East Location Team LeadEvery sale location will need a Team Lead (this person stays all day, makes sure that the table stays manned at all times, cash is handled properly, etc.) This person will be the Volunteer Leader’s point of contact for the day of the sale since they can’t be everywhere at once! Communicate with all volunteers regularly in the days and weeks before the sale to make sure everyone knows where to be and when.
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West Location Team LeadEvery sale location will need a Team Lead (this person stays all day, makes sure that the table stays manned at all times, cash is handled properly, etc.) This person will be the Volunteer Leader’s point of contact for the day of the sale since they can’t be everywhere at once! Communicate with all volunteers regularly in the days and weeks before the sale to make sure everyone knows where to be and when.
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Downtown Location Team LeadEvery sale location will need a Team Lead (this person stays all day, makes sure that the table stays manned at all times, cash is handled properly, etc.) This person will be the Volunteer Leader’s point of contact for the day of the sale since they can’t be everywhere at once! Communicate with all volunteers regularly in the days and weeks before the sale to make sure everyone knows where to be and when.
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Buda Team LeadEvery sale location will need a Team Lead (this person stays all day, makes sure that the table stays manned at all times, cash is handled properly, etc.) This person will be the Volunteer Leader’s point of contact for the day of the sale since they can’t be everywhere at once! Communicate with all volunteers regularly in the days and weeks before the sale to make sure everyone knows where to be and when.
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Venue LiaisonThis person reaches out to venues so that you will have sale locations. It’s their job to secure the venues, and keep in touch with the owners or managers of these places to make sure everything runs smoothly. They will also be in charge of helping each venue promote the sale on their own channels.
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Marketing ManagerThis person creates, maintains, and moderates all of your social media channels, writes press releases and reaches out to local blogs, news outlets, and influencers to help spread the word about your sale. They will also lead any volunteers who sign up for the marketing committee.
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Marketing Committee Member: BloggingHelp out with writing blog posts (which go out to our newsletter subscribers), responding to incoming comments and questions, and spreading the word about our sale.
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Marketing Committee Member: FacebookHelp out with scheduling social media posts, responding to incoming comments and questions, and spreading the word about our sale.
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Marketing Committee Member: FacebookLet me know how I can help promote.  I've been a talent buyer in Austin for some time.
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Marketing Committee Member: TwitterHelp out with scheduling social media posts, responding to incoming comments and questions, and spreading the word about our sale.
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Marketing Committee Member: InstagramHelp out with scheduling social media posts, responding to incoming comments and questions, and spreading the word about our sale.
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Marketing Committee Member: Photographer (North)It would be great to have a pro photographer snapping pics at the various sale sites across town. We can use these for future sales, promos, and media.
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Marketing Committee Member: Photographer (South)It would be great to have a pro photographer snapping pics at the various sale sites across town. We can use these for future sales, promos, and media.
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Marketing Committee Member: Photographer (Downtown/East)It would be great to have a pro photographer snapping pics at the various sale sites across town. We can use these for future sales, promos, and media.
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Cash Handler / Money Runner 1It’s a good idea to keep the cash on hand at each sale table to a minimum. Pick one person from your core team of organizers to act as the money person on the day of the sale. They will spend the day driving from location to location picking up cash and delivering it to a safe (and secret) location where it will be counted up and kept safe until it hits the bank. We ask that this position be filled by a volunteer that has already volunteered in previous sales. (In any volunteer role.)
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Cash Handler / Money Runner 2It’s a good idea to keep the cash on hand at each sale table to a minimum. Pick one person from your core team of organizers to act as the money person on the day of the sale. They will spend the day driving from location to location picking up cash and delivering it to a safe (and secret) location where it will be counted up and kept safe until it hits the bank. We ask that this position be filled by a volunteer that has already volunteered in previous sales. (In any volunteer role.)
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Cash Handler / Money Runner 3It’s a good idea to keep the cash on hand at each sale table to a minimum. Pick one person from your core team of organizers to act as the money person on the day of the sale. They will spend the day driving from location to location picking up cash and delivering it to a safe (and secret) location where it will be counted up and kept safe until it hits the bank. We ask that this position be filled by a volunteer that has already volunteered in previous sales. (In any volunteer role.)
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North Cash Counter / DepotIdeally this position should be handled by someone with cash counting experience such as an accountant, retail manager, or banker. This person will be responsible for tallying cash donations as they arrive, and delivering funds to the beneficiary after the sale. We ask that this position be filled by a volunteer that has already volunteered as an organizer in previous sales. (In any organizer role.)
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South Cash Counter / DepotIdeally this position should be handled by someone with cash counting experience such as an accountant, retail manager, or banker. This person will be responsible for tallying cash donations as they arrive, and delivering funds to the beneficiary after the sale. We ask that this position be filled by a volunteer that has already volunteered as an organizer in previous sales. (In any organizer role.)
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Goodie Re-distributorThis person will volunteer on the day of the sale to move baked goods as needed. Fragile items from hot locations to cool locations, re-stocking large donations to locations that are running low, etc.
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Flex PositionFunction is to assist and pick up any odd tasks that aren’t being tackled by other members of the team. Can sub as site lead if needed.
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Sponsor HunterThis person reaches out to local companies and businesses that have shown interest in your cause. They will be asking for support in any way that can be offered – from providing a venue, to donating goods to sell, offering up supplies or signage, and/or providing cross promotion.
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Beneficiary LiasonCommunicates with Americares and manages fundraising page
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