Girl Effect - Solution evaluation
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ABCDEF
1
Google Apps + CloudfindGoogle Apps + Intranet platformGoogle Apps + Intranet platform + Custom dashboardOffice 365 + SharepointGoogle Apps + Outlook
2
Features & functionality
3
File management: version control / edit control1010101010
4
Document approval / sign-off management88880
5
Individual / team / organisation wide shared calendars88888
6
Staff profiles with names, photos, role info / bio, Skype username88888
7
Access to approved templates for document / file formats78897
8
Cloud-based file collaboration tools (e.g. google docs)1010101010
9
External calendars - relevant events related to Girls / Girl Effect globally88888
10
Access to previously commissioned work, visibility of the supplier, cost, rating of work75787
11
Access to real-time information e.g. latest projects, latest tool etc051050
12
Easy & sophisticated search76877
13
Expose top 5 documents / files in each section for easy access051050
14
Add context info / description text (e.g. summary / highlight information / key facts) to long, detailed documents88896
15
Standardisation of naming conventions (e.g. taxonomies, file names, team names)77775
16
Sort / view information by programme type, content type, country, team / department / etc77773
17
Feedback when content is helpful / beneficial / useful (e.g. I liked this CTA)08860
18
Make the system the homepage for staff08850
19
Offline / out of office access - local file storage to support lack of connection55555
20
Simple login and password remembering / reset88888
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Multi-language support / content (in the languages relevant for Girl Effect)55565
22
Public and private folders57785
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Clear visibility of who can view what88878
24
Levels of access for different users88898
25
FAQs57765
26
Photo / video library06670
27
Supplier database & directory with ratings / reviews07770
28
File tagging83590
29
Dashboard view of latest activity, news, data and quicklinks etc361050
30
Integration with Salesforce100580
31
Latest news - with categories / tags e.g. by country / by team etc02870
32
Notifications (e.g. when new relevant content is added)02550
33
Gamification and rewards (e.g. points, badges etc to incentivise users)00000
34
Flexible groups / on the fly group creation55565
35
Currency converter00900
36
Show time and weather in each country00900
37
Activity feed - showing latest activity and who is doing what54853
38
170202258228131
39
40
System principles
41
Accessible for everyone1010101010
42
Always up-to-date778910
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Fun & delightfully simple881034
44
Available everywhere1010101010
45
Welcoming & inclusive56945
46
Trustworthy96999
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Inspirational57935
48
Connected & connecting78855
49
Beautifully on brand35823
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Intuitive & easy to use76923
51
Simple UX & UI77923
52
7880995967
53
Integration with existing platforms
54
Salesforce105680
55
Slack55750
56
Harbour HR22200
57
171215130
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Beyond design & dev costs
59
Beyond Design & Dev fee (estimate)£££££
60
3rd Party licence / fee (estimate)£££££
61
62
External design, dev & implementation costs
63
Beyond Design & Dev fee (estimate)£££££
64
3rd Party licence / fee (estimate)£££££
65
66
Internal implementation effort
67
System rollout: training, on-boarding etcHIGHHIGHHIGHMEDMED
68
Content migration from existing platformsMEDMEDMEDMEDMED
69
System migrationHIGHHIGHHIGHMEDHIGH
70
71
Ongoing External maintenance costs
72
Beyond ongoing maintenance fee (estimate)LOWLOWMEDLOWLOW
73
3rd party ongoing fees (estimate)MEDMEDMEDHIGHMED
74
75
Ongoing Internal maintenance cost
76
Technical maintenance / supportLOWMEDHIGHMEDMED
77
Content curation / managementMEDMEDMEDHIGHLOW
78
79
Estimated Effort by Specialty
80
Tech LeadMEDMEDHIGHHIGHLOW
81
BEDLOWLOWHIGHMEDLOW
82
FEDLOWLOWHIGHMEDLOW
83
QALOWMEDHIGHLOWLOW
84
Integration/DevOpsMEDMEDMEDMEDMED
85
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Summary
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Features & functionality50%59%76%67%39%
88
System principles71%73%90%54%61%
89
Integration with existing platforms57%40%50%43%0%
90
Licensing Fees (based on 105 users)
91
Google Apps £££££
92
Cloudfind £££££
93
Collavate £££££
94
Papyrs£££££
95
Office 365 (Nonprofit) Business Premium£££££
96
Clerkswell EasyShare£££££
97
Beyond Fees £££££
98
Maintenance Costs (if diffferent from above) £££££
99
Other External Fees £££££
100
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