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AreasQuestions to AskAnswers
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Location of VenueWhere is the venue?
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Address
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Playing fields/pitchesHow many football/rugby pitches in total?
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How many grass pitches?
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How many 3G/artificial pitches?
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How many frisbee pitches in total?
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Are they lit?
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How close are they in overall proximity to each other?
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How close would the pitches be next to each other?
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Can you send a scan of fields and dimensions?
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How well maintained are the pitches?
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Are there any limitations on pitch use over a weekend?
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Are there any obstacles on the pitches?
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Are there any variations we could use when deciding on the layout of the pitches?
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What is the process for lining the pitches? Outsourced? Amount of flexibility?
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Is there any spectator seating available?
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ParkingHow many spaces are available?
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Is parking free?
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Is there capacity for an overflow car park?
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Would there be a requirement for car park stewards?
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Would we require car park accrediation/entry tickets for players?
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With an influx of cars to the area, do we need to take any traffic considerations into account?
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If no parking is available, or not at the required capacity, are there any alternatives that might be available to use in the nearby area?
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AccessIs there complete access to the venue? including Ambulance access
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Are there any areas more difficult to access than others?
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Will different areas be signposted clearly (if applicable)?
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Venue (General)What hours will the venue be open for use?
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When can players have access from/until?
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Will there be issues reagarding venue staffing due to hours of use/purpose?
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Waste RemovalProvision for putting bins around the site?
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Will venue staff clear those bins and any associated litter picking?
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What happens to all of the rubbish at the end of the weekend?
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Any recycling considerations? Separate before/after removal from the site?
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Drinking water accessAre there drinking water taps available at the venue?
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If so, what are their locations on-site?
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If not, or if their locations are unsuitable, what alternatives are available?
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Food ProvisionWill food be available on-site from the venue?
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If so, what times will it be available from/until?
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What types of food will be on offer?
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Will there be an agreement on any profits made from food?
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Are we allowed to use external vendors on-site?
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Will there be sufficient waste collection areas for players to dispose of rubbish?
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ToiletsHow many toilets are there on-site?
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Where are they located at the venue?
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Will they all be available for use during the event?
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Will venue staff be available to maintain these toilets throughout the event?
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Are there any disabled toilets available?
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Changing roomsHow many changing rooms are there on-site?
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Where are they located at the venue?
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Will they all be available for use during the event?
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Will venue staff be available to maintain these changing rooms throughout the event?
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Will UKU have sole use of the changing rooms during the event?
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Are there any disabled changing facilities available?
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Do all changing rooms include shower facilities?
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Will there be an issue with approximately X number of people using all of these shower facilities within a short space of time?
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General cover from elementsIs there an area where players can gather if there is bad weather?
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What is the capcity of this area?
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If not, or if not sufficient capacity, are we able to construct a marquee using an external vendor?
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Surrounding area and SecurityWill there be issues with the surrounding area?
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Do we require event security at the event?
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AccommodationIs camping available on-site?
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If not, are there any nearby camping recommendations?
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Are there hotels nearby?
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Do you have any partner rates/deals that we can offer our players?
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Alternative options?
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