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Set UpRegistrationHelp Desk / Power BarIpad Kiosks / Raffle HostsAuction End RunnersLive SpottersCheck OutItem PickupTear Down
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Market and display all silent auction items and signage. Set up stations and work with bidpal to prep neccessary bidding equipment and HQ.Provide nametags and verify bid numbers. Logging guests into BidPal, accepting and reassigning forms of payment. Distributing a Start Bidding Card and texting guests the One-Click Login to take them directly into the auction from their smartphone. These volunteers need to be tech savvy and feel comfortable typing & texting. These volunteers need to be friendly and outgoing so guests feel welcome as they walk into the event. Raffle Tickets will also be for sale at registration. Communicate Item pick up is upstairs beginning at 10:15. These volunteers will also enter manual photobooth charges during idol time. Will work in teams of two.Answer guests' questions as they come up, place bids and help guest navigate their BidPal interface. Trouble shoot connectibility issues. Charging station available. Help desk will sell raffle tickets when silent auction ends at 9PM as well as cut raffle tickets at 9:30. Minumum 2 stationary ipads. We need a good and plenty variety of charging cables to supply the Charging Station at the event. We will label everything so that you are sure to get these items back. Old and new power cords for all smart phones & ipads are needed. Kiosks are necessary to accommodate guests who may not have a smartphone, forgot to bring a smartphone, or have a low battery and need a temporary bidding device. Sell raffle tickets, log bid numbers and distribute blue glow bracelets. At 9PM FIVE of those Ipads go to the Help Desk and THREE go to Item Pickup.Items from display that are part of the silent auction donation need to be moved to "item Pickup" upstairsUsing BidPal Spotting sheets these volunteers record the closing bid and winning bid # for ALL Live Aution Items.Checkout will serve as a reconciliation point for guests to pay with cash or check. Everyone else can proceed directly to item pick up. Email reciepts will be provided to guests who pre-register and pay with a credit card.Located upstairs this year. Three Ipads will be set to "Item Pick Up Assistant"Pick up, clean up, haul, and load.
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1:00- 3:00PM6:00 TRAINING6:00 TRAINING6:30 TRAINING8PM TRAINING w/ Sara Jean8:45 Print FormsJocelyn & Regina 11:45- 1AM
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Janel McGreevy6:30 - 8PM7 - 8PM7 - 8PM9PM SILENT AUCTION ENDSMusic & Bar Closes for 30 minutes at 9:15PM9PM On-site event manager prints reciepts immediately following close of bidpal silent auction. 10:00 - 11Jason Folken
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Lisen StoaAmy Simso Dean (LEAD)Katie HedmanJeff PilonJoe EskolaLIVE AUCTION 9:15-9:45PM9:45- 10:15PM FUND-A-NEEDAmy HasbargenErika Donner
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Amy HasbargenAlyssa KuhlmanKelly Hugunin (IPAD)Rachel GustinBetsy MayErika Donner10:15 RAFFLE Amy Simso Dean (LEAD)Zach Legein
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Beth GyllstromLaura RisdallDena McDonald-WatschkeTherese MooneyVarsity Staff10:30 -MidnightKristin Klarkowski
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Heather ThomsonTim Dean8 - 9PMZach LegeinJason FolkenVarsity StaffBeth Alvarez11- Midnight
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2:00 - 4:00Erika DonnerJason Folken (IPAD)Sarah HoekJulie BlosseyTim Dean
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Katie HedmanSarah Hoek (RAFFLE IPAD)Paul Hoek (IPAD)Beth FrangipaneAmy Simso Dean (LEAD)
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Kelly HuguninSahar HelmbergerErika Donner
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3:00 - 6:008 - 9PM(5) Ipad Kiosks return to Help Desk during Live Auction & Fund-a-Need
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Amy Simso DeanKelly Taschler (LEAD)Ipad Kiosks Shift #2
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Erika DonnerLonnie Hulsey6:30 TRAINING
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Lindsay LarsonErika Donner8 - 9PM
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6:45 ArrivalsZach LegeinBeth Alvarez
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7:15 Welcome(RAFFLE IPAD)Tiffany Reis
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Sarah Hoek
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Beth Frangipane
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Meg Bertas
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Ipad Kiosks return to Help Desk during Live Auction & Fund-a-Need 9-10:15 to sell raffle tickets
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