One CGIAR Initiatives Budget Template for Batch 2_17 Nov.xlsx

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2	One CGIAR Initiatives Budget Template
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4	Instructions:
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6	1. This template refers to the CGIAR Initiatives "Pooled Funds" only
7	2. Only one template per Initiative should be used
8	3. The Initiatives Design Teams (IDT) will lead the budget development with the Entities (CGIAR Centers)
9	4. The budgets are prepared in USD per year and work package
10	5. Initiatives total budget will be consolidated in the "Total Initiatives Spreadsheet" and "Initiatives Summary" available in this file (Per year and per Entity)
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12	Entities Budget per Work package:
13		1 tab per Entity
14	1. Use the tab "GlobalMngmnt" for Initiatives management costs or as a placeholder for budget not yet distributed by Entity
15	2. Do not overwrite the formulas
16	3. Provide information by work package, if work package allocation is not available use the "Crosscutting across Work Packages" section
17	4. Monitoring, Evaluation and Impact Assessment costs should be considered in the Initiatives budget (use the "Crosscutting across Work Packages" section)
18	5. Provide direct research budget information per Entity / Global Management and year according to the categories provided:
19		Personnel:
20			- Personnel should be budgeted at the work package level. If this information is not available, use the "Crosscutting across Work Packages" section - Personnel budget should include salary, wages, benefits and allowances. - Adjustments for inflation and exchange rates will be added to the budget subsequently
21		Other Direct Costs (Total cost only):
22			For reference, Other Direct Costs include but are not limited to: - Consultancies - Workshops and conferences - Research supplies and services - Partnerships (Non CGIAR partners/Collaborators/Sub-Grant Agreements with funds transfer) - Project Assets - Travel
23		Chargebacks:
24			Include the estimated costs for all the internal Services needed . For reference, Chargebacks include but are not limited to: - Facilities - IT costs - Research Support - Own fields and labs - Depreciation from shared equipment - Other internal units
25		Overhead:
26			Include the Overhead/Indirect Cost according to the Entity's own budget procedure.
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28	Initiative-Countries:
29	1. Use tab " Initiative-Countries->" to map budget per Intended Beneficiary Country
30	2. Do not overwrite the formulas
31	3. Provide information for Initiative per work package (100% per row).
32		Country Engagement
33			- Distribute the work package in up to 25 country(ies) engagement (Ungroup columns between H and FZ as needed) - First select a Region: (i) Use "GLOBAL" at 100%, if the engagement is across all regions (ii) Use the Region and Country option empty, for regional engagement (without (a) specific country(ies)) - If Country is known, select it from the dropdown list - Type the percentage allocated to that country (Repeat until distributing 100% of the work package) - Amount per country will be calculated automatically at the right. - A sum check "ERROR" will be shown if the allocation is not 100%
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