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Perpetual Calendar
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July
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MemberResponsibility
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All MembersHappy new year
Renew membership
Update profile information in members' portal
join/leave Interest Groups
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Board Meeting topicsreview procedures manual (determine if a task force is needed),
incorporate any bylaws/procedure changes from past year,
determine who will be board liaisons for committees/partners
strategic plan,
outreach to other orgs
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PresidentWork with Secretary to schedule Sept - June board meetings,
work with Secretary to schedule Sept - June Exec Committee meetings,
share meeting schedule with MiALA Admin
preside over July board meeting & executive committee meeting
TBD - liaison for MLA
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Vice Presidentplanning of board/leadership retreat in August
share details about board/leadership retreat with board for consideration
TBD - liaison for MLA, MAME, and conference planning
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SecretaryWork with President to schedule Sept - June board meetings,
work with President to schedule Sept - June Exec. Committee meetings,
share meeting schedules with MiALA Admin
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Treasurerarrange for signature changes for checking account
submit treasurers report for reporting at the next board meeting (due 7/15)
Submit report from Membership chair for next board meeting (due 7/15)
Clayton - liaison for ALAO, MMDP, and membership
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Community College Repreach out to committee/partner that you have been charged with liaisoning & submit report for next board meeting (if applicable) (due 7/15)
Think about issues that may be of concern to community college libraries that could be discussed at the next board meeting (due 7/15)
Bethany - liaison for Advocacy
Jen - liaison for Communications
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Public University RepReach out to committee/partner that you have been charged with liaisoning & submit report for next board meeting (if applicable) (due 7/15)
Think about issues that may be of concern to public university libraries that could be discussed at the next board meeting (due 7/15)
Helen - liaison for IDEA and MHSLA
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Private University Repreach out to committee/partner that you have been charged with liaisoning & submit report for next board meeting (if applicable) (due 7/15)
Think about issues that may be of concern to private university libraries that could be discussed at the next board meeting (due 7/15)
David - liaison for MAA
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Advocacy ChairSubmit update on Advocacy initiatives for August newsletter (due 7/15)
build Advocacy committee using volunteer spreadsheet,
determine roles of committee members
Submit update to board liaison (Bethany) for reporting at the next board meeting (due on 7/15)
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Inclusion, Diversity, Equity, & Accessibility (IDEA) Task Force Chairbuild IDEA task force using volunteer spreadsheet,
determine roles of task force members
Submit update to board liaison (Helen) for reporting at the next board meeting (due on 7/15)
Submit update on IDEA initiatives for August newsletter (due 7/15)
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Communications ChairPublish July member spotlight (1st wk of July),
build Communications & Marketing committee using volunteer spreadsheet,
determine roles of committee members
submit people and library news articles for Aug Newsletter (due 7/15),
determine who will be Aug member spotlight (request submission to be sent by 7/15)
receive submissions for Aug Newsletter, (due 7/15)
submit update to board liaison (Jen) for reporting at the next board meeting (due on 7/15)
No newsletter for July
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Nominations Chair
Immediate Past President
build Nominations/Elections committee using volunteer spreadsheet,
Determine roles of committee members
Submit update for reporting at the next board meeting (due 7/15)
Submit update on election results for August newsletter (due 7/15)
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Conference Planning ChairSubmit update on annual conference for August newsletter (due 7/15)
build Conference planning committee using volunteer spreadsheet,
determine roles of committee members,
compile and review keynote suggestions,
determine AC communications team,
review/update sponsorship levels,
investigate possible AC sponsors,
submit update to board liaison (Cynthia) for reporting at the next board meeting (due 7/15)
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Membership ChairSubmit update on Membership initiatives for August newsletter (due 7/15)
Build Membership committee using volunteer spreadsheet,
determine roles of committee members,
determine strategy for membership growth and retention
submit update to board liaison (Clayton) for reporting at the next board meeting (due 7/15)
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ACRL LiaisonSubmit ACRL chapter annual report,
review ACRL chapter page for resources that can be utilized by MiALA,
share results with board at the next board meeting (due 7/15)
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IGCCDetermine officers for upcoming year
Determine liaisons for IGs
share officers and liaison with MiALA Admin
begin preliminary work on programming throughout the year
Begin Interest Group audit process
Receive updates from IG chairs for reporting at the next board meeting (due 7/15)
Submit update for reporting at the next board meeting (due 7/15)
reach out to IG chairs to see if they have any questions/need assistance
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IG ChairsBegin preliminary work on programming throughout the year,
reach out to IGCC liaison regarding any questions/updates (due 7/15)
Reach out to IG membership regarding expectations for upcoming year
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MiALA AdminProvide membership committee with monthly report (1st week of July)
Process and provide treasurer with monthly financial report (1st week of July)
Add newsletter link on newsletter page and in home page banner (1st week of July)
Add member spotlight link on member spotlight page and in home page banner (1st week of July)
receive board and exec committee meeting schedules,
add meetings to event calendar,
provide access to google drive and committee project areas to incoming conf. planning committee,
update website with AC sponsorship levels,
update board, committee, and IG leader information on webpages,
update access to project pages for incoming/outgoing board, committee, and IG leaders,
update leadership contact document,
update contact information in project areas,
remove outgoing chairs from receiving email forwarders,
add incoming chairs to receive email forwarders,
Archive nomination/election informational web pages,
process membership renewal invoices,
process membership cancellations,
process new memberships
send welcome packet with leader resources to new committee chairs/IG leaders
invite leaders to board retreat
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