CubingUSA Board Minutes Summary Log
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CubingUSA Board Minutes Summary Log
2018
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Unanimous consent required for email votes / Majority of quorum required for meeting votesProposer for email votes / Recorder of minutes for meeting minutes
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Summary of Motion/ActivityTypeDate ProposedDate Passed / Activity DateProposed / Recorded byKian BarryRobert BurtonShelley ChangKit ClementJames HildrethJames LaChanceFelix LeeKenneth LuVincent Sheu
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aka Bob BurtonFormerly Christopher Clement
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Change CubingUSA's official address to:

CubingUSA
851 Cherry Ave 27 PMB 502
San Bruno, CA 94066

Also styled as

CubingUSA
851 Cherry Ave 27 / 502
San Bruno, CA 94066
Email VoteJan 2, 2018Jan 4, 2018Kenneth Luyyyyyyyyy
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Approve the Southeast Championships 2018 competition on April 13-15 in Athens, GA.Email VoteJan 17, 2018Jan 18, 2018James LaChanceyyyyyyyyy
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Approve the NW Championships 2018 competition on August 11-13 in Portland, OR.Email VoteJan 14, 2018Jan 18, 2018Kit Clementyyyyyyyyy
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Approve the Regional and State Championship Award and Title Policy v1.0Email VoteJan 18, 2018Jan 23, 2018Kenneth Luyyyyyyyyy
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1. Form the Educational Outreach Team, with mandate:
"Develop and support twisty puzzle-related educational projects through working with schools and puzzle clubs."
Email VoteJan 20, 2018Jan 23, 2018Kenneth Luyyyyyyyyy
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2. Appoint Matthew McMillan, Robert Burton, and Kenneth Lu to the Educational Outreach Team, effective immediately, with term to end on Dec 31, 2018.Email VoteJan 20, 2018Jan 23, 2018Kenneth Luyyyyyyyyy
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3. Create the post of Educational Outreach Officer to lead the Educational Outreach Team, and appoint Matthew McMillan as Educational Outreach Officer effective immediately, with term to end on Dec 31, 2018.Email VoteJan 20, 2018Jan 23, 2018Kenneth Luyyyyyyyyy
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Retain Northwest Registered Agent for registered agent services.Email VoteJan 23, 2018Jan 24, 2018Kenneth Luyyyyyyyyy
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Adopt CubingUSA Regional and State Championship Award and Title Policy v1.1, replacing v1.0.

Link: https://cubingusa.org/about/get_document/5683425130315776/Regional%20and%20State%20Championship%20Award%20and%20Title%20Policy%20v1.1.pdf
Email VoteFeb 1, 2018Feb 2, 2018Kenneth Luyyyyyyyyy
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Approve the Southern Championship 2018 competition on May 5-6 in HoustonEmail VoteJan 30, 2018Feb 10, 2018Bob Burtonyyyyyyyyy
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1. Create a Digital Media Team, with mandate:
Manage CubingUSA's accounts and relationships on social media and streaming media
Email VoteFeb 12, 2018Feb 14, 2018Kit Clementyyyyyyyyy
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2. Appoint Joshua Beck, Zach Garber, and Calvin Nielson to the Digital Media Team, with Calvin Nielson as Team Lead, effective immediately, through December 31, 2018.Email VoteFeb 12, 2018Feb 14, 2018Kit Clementyyyyyyyyy
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3. Remove the post of Educational Outreach Officer and appoint Matthew McMillan as Educational Outreach Team Lead, effective immediately, with term to end on Dec 31, 2018. Email VoteFeb 12, 2018Feb 14, 2018Kit Clementyyyyyyyyy
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Approve the CubingUSA Expense Reimbursement Policy v1.0

Link: https://cubingusa.org/about/get_document/5759778777202688/CubingUSA%20Expense%20Reimbursement%20Policy%20v1.0.pdf
Email VoteFeb 12, 2018Feb 14, 2018Kenneth Luyyyyyyyyy
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Approve the Western Championship 2018 competition on June 15-17 in Berkeley, CAEmail VoteFeb 13, 2018Feb 14, 2018Shelley Changyyyyyyyyy
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Approve the CubingUSA Supported Competitions Policy v1.2, replacing CubingUSA Supported Competitions Policy v1.1.
Summary:
Projected Budget: Added detailed estimate expectations for travel expenses.
Expenses: Simplified and deferring to Expenses Policy for details.
Email VoteFeb 13, 2018Feb 15, 2018Kenneth Luyyyyyyyyy
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Add "Non-Owned and Hired/Commercial Auto Coverage" to our General Liability and Directors & Officers insurance policies with Nonprofits Insurance Alliance of California (NIAC), and authorize annual renewal and additional coverage as long as total does not exceed $2500.
Email VoteFeb 13, 2018Feb 19, 2018Kenneth Luyyyyyyyyy
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Change CubingUSA's official address to:
18 Bartol Street #987
San Francisco, CA 94133
Email VoteFeb 19, 2018Feb 22, 2018Kenneth Luyyyyyyyyy
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Approve the Northeast Championship 2018 proposal
Email VoteFeb 28, 2018Mar 1, 2018Kenneth Luyyyyyyyyy
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Appoint Sam Schultz to the Nationals Organizers Team, effective immediately, through Dec 31, 2018Email VoteMar 2, 2018Mar 3, 2018Bob Burtonyyyyyyyyy
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Approve Western Championship 2018 06/15/2018-06/17/2018, to be hosted by Berkeley Cube Club, not as a CubingUSA Supported Competition, recognizing its Western Regional Champions as long as the competition uses the CubingUSA online residency declaration system and certifies that it verifies proof of residency for all Regional Champions.Email VoteMar 6, 2018Mar 7, 2018Kenneth Luyyyyyyyyy
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Accept vendor partner proposals as received by the Board for the following:
Great Lakes Championship 2018: Cube Depot
Northeast Championship 2018: TheCubicle
Email VoteMar 25, 2018Mar 27, 2018Kenneth Luyyyyyyyyy
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[Roll call for Board meeting]Meeting Roll CallApr 29, 2018Kenneth Luyyyyyyyyn
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Topics discussed:
Regionals Update
- Multiple regionals had lower than expected competitor count and came in overbudget
- Need to revamp progress tracking and clarify responsibilities (on-site deputies vs pre-event planning support)
- Residence checking: Change from strict verification to "may" request verification, with strict requirement if contested.
- Need further discussion on how to handle Regionals next year
Nats 2018
- Streaming
- Kian site visit in June
- Scheduled Nats organizer meetings
Teams
- Digital media: Working on expanding Twitch stream, social media going well
- Educational Outreach: Matthew has some docs up, need to review
- Equipment: Not yet fully launched, pending plan for expense tracking
- Software: Tim is doing most of the work for now, but we need to build a post-Tim plan. Will need a lead and maybe more people.
New advisors
- Shireen Udenka is a CPA offering to give us some pro bono advice
- In discussions with a new potential Policy Advisor
Accounting overview
- Main concern is overhead of expense tracking; will need additional support
Recruitment
- We got a lead at Heartland via flyers, so hand out open position flyers at CubingUSA events (e.g. Regionals)
Signature authority
- Plan to change policies that require ED or Treasurer signature to allow any 2 board members instead.
Meeting MinutesApr 29, 2018Kenneth Luyyyyyyyyn
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[Roll call for Board meeting]Meeting Roll CallJul 26, 2018Kenneth Luyyyyyyyyn
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Summary of topics discussed:
Nats
- 2018 so far concerns
- 2019 venue proposals, process
Policy and Finance
- Supported competition policy adjustment discussion
- All 2017 filings complete
- 2018 bookkeeping changes in progress
Team reviews
- Digital media: Start CubingUSA YouTube channel
- Software, Educational Outreach need followup, recruiting
Equipment
- Equipment tracking process
Nats Organizers
- Recruiting discussion
2019 Regionals
- Changes discussion
Personnel
- Board recruitment discussion
Nats Development
- Additional activities discussion
Meeting MinutesJul 26, 2018Kenneth Luyyyyyyyyn
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Approve Skillcon 2018 on 12/14-12/16/2018 as a CubingUSA Supported CompetitionEmail VoteAug 15, 2018Aug 16, 2018Kit Clementyyyyyyyyy
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