Legal Services 2019-20 COMP
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BCDEYZ
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Purpose and Work Streams 2019-20
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Legal Services
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Purpose
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DescriptionRoles
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The purpose of the Legal Services Department is to provide specialized, high-quality advoce and
meaningful representation to the MMSD Board of Education, administration and staff witha focus on
compliance and policy development to create a foundation for innovation and excellence at all levels of the
organization.
COMP Owner
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Sherry Terrell-Webb
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Data Point Person
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Sherry Terrell-Webb
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Major Work Streams
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TitleDescriptionLead
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Board AttorneyGeneral Counsel, or designee in her absence, attends and participates in
all whole-Board meetings, serves as parlimentarian to the Board at
meetings, reviews agendas and public notices regarding Board meetings,
responds to Board member questions as they arise, reviews potential
conflicts of interest and maintains and interprets Board policies and procedures.
Sherry Terrell-Webb
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LitigationReceive and review all instances of litigation filed against the District or file
summons and complaints on behalf of the District, make decisions
regarding the assignment of matters to outside counsel, provide adequate
and appropriate notice to the DIstrict's insurance carrier, engage in civil
practice and appear on behalf of the District as appropriate.
Sherry Terrell-Webb/Sherrice Perry
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Administrative ComplaintsAttorney(s) receives and reviews complaint, gathers factual information via
interviews and documentation collection, drafts written responses to
complaint and provides any necessary follow-up information, Legal
Secretary facilitates filing of responses to agency within required timelines,
Attorney(s) participates in mediation or other forms of alternative dispute
resolution and appears on behalf of the District in any administrative
proceeding resulting from the complaint, unless the matter has been
assigned to outside counsel in which case the Attorney(s) monitiors the
services provided by outside counsel.
Sherry Terrell-Webb
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Expulsions to the Board of EducationAssistant Legal Counsel/Legal Secretary receives notice that a student
has been recommended for expulsion, Legal Secretary sends out notice
letters, Legal Secretary receives IHO's order and sends copies to the
relevant parties, Board Secretary schedules BOE review, Legal Secretary
receives and distributes hearing transcript, Assistant Legal Counsel drafts
legal memo to BOE and presents information to the BOE, Assistant Legal
Counsel finalizes BOE's order.
Sherry Terrell-Webb/Sherrice Perry
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Student Record IssuesAttorney(s) receives questions from District staff, conducts research
and/or interviews related to the question presented, delivers guidance and
advice based upon the findings.
Sherry Terrell-Webb/Sherrice Perry
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Public Record IssuesAttorney(s) receives public records request, identifies custodian of
requested record, determines if location/reproduction costs will be
incurred, if so, seeks prepayment, Legal Secretary and/or Attorney(s)
reviews record to determine if any applicable exemptions apply, Legal
Secretary transmits denial letter or record to requestor, Attorney(s) defends
District in litigation if a claim is filed in District Court.
Sherrice Perry/Eric Kestin
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Daily Legal/Policy IssuesAttorneys and Legal Secretary respond to parent and staff inquiries as
they come in.
Sherry Terrell-Webb
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ContractsAttorney(s) reviews and drafts contracts (services, purchasing, land use,
etc.) as necessary. Required to insure that all contracts meet the District compliance requirements and interpret Federal contracting law where it applies to the District.
Sherry Terrell-Webb
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Processing internal harassment/discrimination complaintsHarassment Investigator/Coordinator receives, dates, and acknowledges
receipt of harassment complaint form, informs respondent of allegations,
arranges meeting with complainant/respondent to get more detail about
the allegation(s), seeks and attempts to facilitate informal resolution,
investigates allegations using interviews of parties/witnesses and
document review (policies, procedures, rules, etc.), conducts any follow up
that may be required, reduces investigation to a written report with findings
and reconsideration rights, consults with General Counsel throughout
process, forwards findings to Superintendent or designee who issues
determination letter.
Eric Kestin
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Outreach to Historically Underutilized Businesses (HUBs) and Contract ComplianceContract Compliance Officer identifies HUBs, promotes their participation in the competitive bid process, advocates for inclusion on the project manager's mailing list, and ensures an equitable opportunity to sell products and services to the District. This person also develops strategies for the District doing business with HUBs, establishes voluntary business participation goals, conducts availability analysis, develops guidelines for vendors/contractors that comply with monitoring requirements, seeks Board review and implements and reports on complianceEric Kestin
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Monitor Implementaion of Affirmative Action PlanThe Affirmative Action officer develops the Affirmative Action Plan and with Human Resources monitors and evaluates the District moving towards it goals regarding a diverse staff; and trains current central office and school-based staff on issues related to bias, privilege and equity.Eric Kestin
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Behavior Education Leadership Team MembershipSit on the District-wide Behavior Education Leadership Team and provide back-up support on all aspect of the Behavior Education Plan implementation and interpretation on an as needed basis, which included providing direct services and consultation to school and central office staff.Sherrice Perry (as needed)
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Professional DevelopmentProvide professional development presentations regarding legal topics (FERPA, IDEA, ADA, Section 504, etc.) to District administrators, student services staff members, and school staff.Sherry Terrell-Webb
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Section 504 Leadership TeamSit on the District-wide Section 504 Leadership Team in order to consult on Section 504 eligbility determinations, Section 504 plan development and District practices. Review and revise, as necessary, District-wide guidance and procedures relating to Section 504.Sherrice Perry (as needed)
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