| A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z | AA | AB | AC | ||
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1 | Event Software | Price | Generally Accessible? (Y/N) | Notes on Accessibility | Hybrid Events | Meetings | Webinars | Conference | Create tickets | Attendee Mngmt | Registration | Check in | Auction | Raffle | Donations | Booth/Rooms | Event Page | Save data/files | Event Tracking/reports | Mobile Apps | Zoom Integration | Notes | Respondent (name and title) | Respondent email | Currently Using (Check/Unchecked)/Rep Contact | Strongly Considering Use (Check/Unchecked) | Strongly Considering Use (Check/Unchecked) | |||
2 | Splash | Unltd events $15.5K Basic + Tix fees: 1.25% + $0.49 per sold tix in addition to Stripe's 2.5% fee; 1 user but can have alias and therefore have "3" or so to login as 1 person; no registrant charge/unltd emails and guests; $2400 per add'l admin; $1500 1x for email outgoing set up; can do iFrame on univ site or they host branded | Y | Not fully WCAG Compliant: All of the pre-built templates your team will use on Basic are already set up to have these properties labeled. There would be no additional charge for the accessibility features. | x | x | x | x | x | x | x | x | x | x | Not directly integrated w/Ellucian but with API; can add on people as collaborators though not project mgmt. Name badge w/Brother; kiosk and qr code check ins + in person check in; free crew logins for day of check in | 10.22 update by Carmela Arstill, CSULB | carmela.arstill@csulb.edu | patrick.mccarthy@splashthat.com | STRONG CONSIDERATION as they don't charge per event or resgistrant so unltd events/registratnts | |||||||||||
3 | Bizzabo | For 9 events: Basic: $15K + $2/registrant up to 500 regs; $24K for Premium + $2/reg, Enterprise $99K +$2/registrant; +ticketing fees by whomever services payment process (Stripe, etc) | Y | Not fully WCAG; extra $$ | x | x | x | x | Have dedicated event mgmt tool: Event Experience OS; Need data in platform so can't just check in people w/out registration; can host events on own platform &/or on Bizzabo. Build website ourselves & branded + widget embed no extra charge. Use Zapier to check integration or customize integration thru API though $$$ (not work with Ellucian Advance); can change data at check in: kiosk and qr code check ins + in person check in | 10.22 update by Carmela Arstill, CSULB | carmela.arstill@csulb.edu | 9/2021 initial contact/info; 10/22 update w/Brae Davis <brae@bizzabo.com> | Yes but no direct ellucian integration; rather, it is open API for extra $$ and IT set up. STRONG CONSIDERATION | Yes but no direct ellucian integration; rather, it is open API for extra $$ and IT set up. CSULB ASI adopted this platform | ||||||||||||||||
4 | iModules (Anthology Encompass) | $23,238/year smaller implementation up to 40K constitutent records; Ticket fee? NO no fee per registrant. Only cc fees with our payment gateway; so nothing based on usage (transactional). | Y | No: Accessibility: generally designed and developed to with internationally recognized Web Content Accessibility Guidelines (WCAG), as well as Section 508 of the Rehabilitation Act of 1973, as amended, in mind. Anthology strives to meet global accessibility standards WCAG 2.1 Level AA success ; criteria and conducts accessibility testing of its products to assess conformance with industry standards. DOES NOT CHARGE EXTRA for making full accessible | N | N | N | N | Y no bar code | x | x | x | N | x | x | N | x; multiple sites for 1 event even | N | Master Agreement w/CSU: Chico, Fresno, Sacramento, San Bernardino, San Diego, San Francisco, San Jose, SLO, San Marcos ; Content event mgmt platform; emails native to platform and drag and drop content no copy/paste; engagement platform not just event mgmt therefore higher $$ | 11.22 update by Carmela Arstill, CSULB | carmela.arstill@csulb.edu | Steve Scalzo: sscalzo@anthology.com | ||||||||
5 | Cvent | $15,215/yr for 9 events capped 800 regs @$7.50/reg + Check in and name badge printing (charged per event); API access $1950; for 2 events based on 500 annual registrations w/badge printin = $7600 + $8/registrant paid?+ticketing fees by whomever services payment process (Stripe, etc); $26K for white label,premium check in, SSO sign in | Y | Not full WCAG: $$$ extra | x | x | x | x | x | x | x | x | x | x | x | x | x | $15-16k per year with a $5.29 fee per registration ; 10.22 $7.95/registrant & $7565 for pkg based on 500 annual registrants and badge printing; although they 'integrate' with Ellucian, only with open API therefore extra $$ to set up integration. Check if truly integrate with your platform or if it is open API and extra $$$ and your IT has to set it up. kiosk and qr code check ins + in person check in | Carmela Arstill CSULB updated 10/2022 | carmela.arstill@csulb.edu | No, too $$$; CSULB ASI adopted this platform | |||||||||
6 | Salesforce-Fonteva Events | 15 staff licenses + Pd Events: $21,6k + 1x implementation $7500; 1st year ~ $29K, annually $22K thereafter for licensing (support, maintenance, ongoing enhancements); please see notes on purchasing | x | x | x | x | x | x | x | x | x | x | x | x | x | x | x | They do it all like Cvent, however you MUST have Salesforce already and you must hold paid events for you to purchase their Fonteva Event Mgmt platform as it integrates with Salesforce. | Carmela Arstill CSULB updated 11/2022 | carmela.arstill@csulb.edu | No as we do not have Salesforce currently. NOT a stand alone platform, must be integrated with Salesforce | |||||||||
7 | Almabase | Starting at $3,900/yr + % of tickets and donations (see notes); Integrated heavily with alumni platform; not a stand alone event platform | Y | Have Plug-in; modest add'l fee $500; full suite of ADA tools | X | x | X | N | X | x | x | x | N | x | x | N | x | x | x | x | x | Not a stand alone event mgmt tool; Heavily alumni based & Integrates with RE NXT. Has a full line of products for Alumni management and communication. Although they offer an annual subscription and % per ticket or donation they were open to other pricing structures. Intergrates with RazorsEdge and Salesforce best; can with Ellucian, Touchnet but more of a workaround than integration. Pay integration: PayPal, Authorize.net, stripe; Easy to sign up for multiple sub events; check-in not as good; automate email w/invites, rsvp. No nametags capability. Provides solutions for alumni - networking, giving, events; Overview: https://vimeo.com/660495747/df082c1eb4 Alumni relations: https://vimeo.com/688846935/e71732fc39 --- Overview of Everything | Monica Doll - Director of University Events @ Stan State; 10.22 update by Carmela Arstill, CSULB | mdoll@csustan.edu; carmela.arstill@csulb.edu | 10.22: Spoke to Matthew Plaisted: matt@almabase.com | Not at this time; maybe for future shared use w/Alumni Engagement | ||||
8 | Hivebrite | Integrated heavily with alumni platform; not a stand alone event platform | y | Y (add on $) | x | x | x | x | x | x | x | x | x | x | x | 10.22 update by Carmela Arstill - event mgmt software is IINTEGRATED into solution with alumni not a stand alone feature. | 10.22 update by Carmela Arstill, CSULB | carmela.arstill@csulb.edu | Not at this time; maybe for future shared use w/Alumni Engagement; they don't feel we are good fit | |||||||||||
9 | Whova | $13K-#16K for 9 events;$1799/event up to 500 attendees; no fee/registrant | y | Y | x | x | x | x | x | x | x | x | x | x | x | x | x | x | x | x | x | Would not ammend their contract language to comply with the updated general terms that the CO put out - M. Doll | Monica Doll - Director of University Events @ Stan State; 10.22 update by Carmela Arstill, CSULB | mdoll@csustan.edu; carmela.arstill@csulb.edu | 10.11.22 Met w/Monique Nicart Deza <monique.deza@whova.com> ; stand alone event mgmt with great back end UI; easy "plug and play" features | No as more conference focused than just events | ||||
10 | Event Brite | Pricing based on ticket sales; no fee if ticket is free; 2k emails/day marketing w/Basic free; based mainly on ticket sales; no fee if ticket is free | x | x | x | x | x | x | good free version, but good for registration management; basic version is good and has most features except 2K emails/day limit and no reserved seating feature. | 10.22 update by Carmela Arstill, CSULB | carmela.arstill@csulb.edu | No; only good for reg mgmt but nothing else | ||||||||||||||||||
11 | PheedLoop | Basic platform fees: $950 * for up to 499 users/registrants; $1.50/reg 500-999; then add on pricing for features needed. | Y | event website is WCAG 2.1 AA and AODA compliant right out of the box. | Basic platform then 'buffet' by adding on features needed | |||||||||||||||||||||||||
12 | Event Pro | Talk to Sam C. about this | x | x | x | x | x | x | x | x | x | $11,940 for first month start up and 5 day training. $2,390 per month after that. | ||||||||||||||||||
13 | RSVP book | $2.95/Guest | x | x | x | x | x | x | x | x | ||||||||||||||||||||
14 | Planning Pod | $5,750/yr | x | x | x | x | x | x | x | x | x | x | x | Not at this time; maybe for future shared use w/Alumni Engagement | ||||||||||||||||
15 | Events Air | refer to notes | x | x | x | x | x | x | x | x | x | CSU Master Pricing Agrement being renewed by Chancellor's Office | Sam Camarena - Manager, Advancement Academy | scamarena@calstate.edu | X | |||||||||||||||
16 | Accelevents | $2/Guest | x | x | x | x | x | x | x | x | x | x | Fees for event: Free events= $2/guest, Paid events= $20% of tkt price, Fundraisers = $1/ticket & 1% of sale amount. | |||||||||||||||||
17 | Adobe Connect | refer to notes | x | x | x | x | x | x | x | x | x | x | AC meetings = $540/yr. AC webinars for 100 guests = $1,250/yr. AC learning = $3,500/yr. Webinars for 500 guests = $4,500. Webinars for 1,000 guests = $5,500/yr | |||||||||||||||||
18 | Mega Meeting | $79/mo/host | x | x | x | x | x | x | x | Video conferencing is limited to 16 guests. Webinars limited to 200 guests. | ||||||||||||||||||||
19 | Webex (Formerly Socio) | $5000 -$11000 dependent upon features/add ons; heard not great reviews of Webex | x | x | x | x | x | x | x | x | x | x | The cost for your event with up to 500 people would be between $5,000 and $11,000 depending on the products that best fit your needs. | |||||||||||||||||
20 | Hopin/StreamYard | $5000 - $11,000 | Y | Has closed captioning feature and other base-level accessibility accommodations. | x | x | x | x | x | x | x | x | ||||||||||||||||||
21 | Lunch Pool | Ask Dominguez Hills | ||||||||||||||||||||||||||||
22 | Vimeo | branded | Yes but seems as if more conference focused than just events | |||||||||||||||||||||||||||
23 | Webinar Jam | branded experience, multi events | ||||||||||||||||||||||||||||
24 | Google Drive | tease, event management and forum | Yes but no direct ellucian integration; rather, it is open API for extra $$ and IT set up. STRONG CONSIDERATION | |||||||||||||||||||||||||||
25 | Motzilla Hubs | Not at this time; maybe for future shared use w/Alumni Engagement | ||||||||||||||||||||||||||||
26 | On24 | X | Attended several great webinars on this platform. I am a fan of the widgets within the interface that allow you to offer Q&A and handouts to audience. | Sam Camarena - Manager, Advancement Academy | scamarena@calstate.edu | STRONG CONSIDERATION as they don't charge per event or resgistrant so unltd events/registratnts | ||||||||||||||||||||||||
27 | Vfairs | $5,950/event | x | x | x | x | x | x | x | x | x | x | x | x | ||||||||||||||||
28 | Basecamp: Productivity tool only-similar to Asana | Incl customer svc (CSM) | Similar to Asana, it's more of an organization/people & task management system, not for Event management | 10.22 update by Carmela Arstill, CSULB | ||||||||||||||||||||||||||
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