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DCP PSF ICT Inventory Template
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ver.1.15Monday, February 16, 2026 at 2:00:00β€―PM
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πŸ“˜ Read Me Guide
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Legend:
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πŸ”’ - Protected Column Header
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πŸ”’ - Protected Tab (modifiable by authorized users only)
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πŸ”’ - Protected Cell (modifiable by authorized users only)
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Option 1 - Dropdown Menu
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βœ“ - Checkbox Option
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This document serves as a guide for Administrative Staff or Inventory Clerks on how to correctly fill out the DepEd Computerization Program (DCP) PSF Inventory Form.
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Each RO/SDO/School has its own template. The system uses Single Sign-On (SSO) to verify the user's credentials against their registered LIS account and password. Once verification is successful, the system will pull data from eBEIS through an API, pre-populate it, and display it in the Stakeholders tab. The downloadable template will correspond to the user's governance level (RO, SDO, or School). Certain columns will be hidden depending on the template type to filter dropdowns and display only what is applicable to the user.
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A list of acronyms is provided for easy reference.
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The Version History tab serves as a log and tracker for version changes.
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This inventory form uses predefined dropdowns to ensure consistent data entry.
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A. Predefined Dropdown for Referential Data:
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1Governance Level (Regional Office or Division Office)
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2RO (Regional Office) - Auto populate, carry over from the User's profile
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3SDO (School Division Office) - Auto populate, carry over from the User's profile
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4School - Auto populate, carry over from the User's profile
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5Item (Device Type, ICT Hardware, Software and peripherals) Server, Desktop, Laptop and various Network, Input and Output Devices
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6Unit (Piece, Set (bundled), Lot)
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7Transaction Type (Delivery, Inspection, Beginning Inventory, Issuance/Transfer, Return, Disposal)
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8Supporting Document Type (from Sales Invoice (SI), Official Receipt (OR), Delivery Receipt (DR), Inspection Acceptance Report (IAR), Report of Receipt and Stock Position (RRSP), Property Acknowledgment Receipt (PAR), Inventory Custodian Slip (ICS), Return and Receipt of Property/Equipment (RRPE), Waste Material Report (WMR))
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9Category (High or Low value)
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10Classification (Machinery and Equipment, we will be using this Template Exclusively for DCP ICT Equipment for now (but can be utilized for other Assets later on))
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11Sub-Classification (This data gathering is solely intended for DCP Information and Communication Technology Equipment status inventory. To be able to plan for ICT Equipment allocation.)
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12Source of Funds (General Fund (GF), Maintenance and Other Operating Expenses (MOOE), Capital Outlay (CO), Special Education Fund (SEF), Trust Fund (TF), Program Support Fund (PSF), Not Applicable)
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13Mode of Acquisition (Donation, DepEd Purchase)
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14Source of Acquisition (Central Office, Regional Office, SDO, School, Local Government Unit (LGU), Private Corporation, National Government Agency (NGA), Parent-Teacher Association (PTA))
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15Governance Level (Central Office, Regional Office, Division Office, School)
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16Equipment Status (Functional, Non-functional)
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17Equipment Condition (Serviceable, For Repair, Unserviceable, Not Applicable) Stolen, Lost or Damaged due to calamity)
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18Equipment Accountability / Disposition Status (Normal, Transferred, Stolen, Lost, Damaged due to calamity, For Disposal, Not Applicable)
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19Suffix (Jr., Sr., II, III, IV, V, etc.)
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20Division / Unit (A master list of DepEd divisions and units per RO or SDO, which is dynamically shown or hidden depending on the user’s governance level).
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21Position (Master list of positions)
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22Officer-in-Charge (Checkbox to indicate whether the personnel is currently designated as the Officer-in-Charge (OIC)).
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B. Stakeholder's Profile Tab
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1Governance Level – Indicates the stakeholder’s governance level (Central, Regional, School Division Office, or School).
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2RO – Name of the Regional Office.
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3SDO – Name of the School Division Office.
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4School – Name of the School.
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5School ID – Official School Identification Number.
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6Province – Province where the school is located.
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7City/Municipality – City or municipality where the school is located.
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8Legislative District – Legislative district where the school is located.
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9Barangay – Barangay where the school is located.
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10Street – Specific street where the school is located.
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11PSGC – PSGC code assigned to the region, division, or school location. (Refer to the latest PSA publication PSGC https://psa.gov.ph/classification/psgc)
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12Complete Address (Auto-generated) – Automatically generates the full address based on the fields above.
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13Recent Developments in the School – Indicate any recent developments or changes (e.g., relocation, change of address, infrastructure damage due to calamities, etc.).
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14Mobile No. 1 / Mobile No. 2 – Mobile contact numbers of the office.
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15Landline No. – Landline contact number, if available.
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16RO/SDO Chief / School Head – Full name of the head of the office.
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17Email Address (RO/SDO Chief / School Principal / Administrator) – Official email address.
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18Mobile No. (RO/SDO Chief / School Principal / Administrator) – Mobile number.
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19Administrative Staff / Inventory Clerk – Full name of the staff completing the form.
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20Email Address (Admin Staff) – Email address of the Inventory Clerk.
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21Mobile No. (Admin Staff) – Mobile number of the Inventory Clerk.
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22Network Administrator – Select the name of the Network Administrator from the personnel dropdown (if applicable).
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23Geographic Location (Coordinates) – Enter the coordinates of the school or office. Use Google Maps to search the location, copy the Longitude and Latitude from the URL, and paste them here. β€œView on Map” will be enabled automatically.
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24Nearby Institutions (Check all that apply) – Identify nearby institutions (e.g., government buildings, hospitals, churches, and other establishments).
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25Travel Time to Nearest Municipality/City Center (Minutes) – Enter the average travel time, in minutes, to the nearest municipal or city hall.
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26Access Paths to School (Check all that apply) – Select the types of access roads or pathways leading to and from the school or office.
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27Transportation Options to School (Check all that apply) – Identify the available modes of transportation to the school or office.
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28Transportation to School is Difficult – Check if the school or office is difficult to reach.
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29Considered Very Remote – Check if the school or office is considered very remote.
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30If the School is Very Remote, Provide Context – Describe the site conditions and circumstances that classify the location as remote (to support planning for delivery and installation of connectivity solutions).
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31GIDCA (Geographically Isolated, Disadvantaged, and Conflict-Affected Areas) – Select from the dropdown whether the school or office is classified as GIDCA.
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C. Personnel Tab
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1Employee ID – Unique ID of the employee.
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2Last Name, First Name, Middle Name and Suffix (if applicable) – Enter complete employee name.
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3Suffix - Abbreviation added to the full name to show generational relationship within a family (i.e. Jr., Sr., II, III, IV, V, VI, VII, VIII, IX, X)
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4Personnel's Full Name (Auto generated and Read-Only column) – Automatically generates a full name with ID.
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5RO Office – Employee’s designated Division or Unit (this will be hidden if the User's Governance Level is SDO or School)
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6SDO Office – Employee’s designated Division or Unit (this will be hidden if the User's Governance Level is RDO or School)
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7Position – Employee’s official designation.
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8Officer-in-Charge – Select this checkbox to indicate whether the personnel is currently serving as the Officer-in-Charge of a specific office or division.
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9Office of OIC Designation – Enter the specific office or division where the personnel is designated as Officer-in-Charge.
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10Mobile No. 1 / Mobile No. 2 – Contact numbers.
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11DepEd Email Address – Official DepEd email (if available).
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12Personal Email Address – Secondary/personal email.
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13Date Hired – Official Employment Date of the personnel. (If uncertain of the exact day, input the first working day of the month).
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14Non-DepEd funded - Click this checkbox to indicate if the personnel is Non-DepEd funded.
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15Source(s) of Fund - If funded by the LGU, select the applicable sources of funds.
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16Inactive – Click this checkbox to indicate whether a personnel is inactive or no longer connected to the institution.
During the initial data gathering (beginning inventory), only active personnel should be included in the list, except in cases where equipment is still assigned to an inactive employee.
This field may also be used to display the most recent or previous records of accountability (e.g., transfers from, disposals from).
For monitoring purposes, any movement or update in this list should be promptly reflected and re-uploaded immediately after the initial beginning inventory.
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17Date of Effectivity of Separation – Official Date of effectivity of Separation.
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18Cause of Separation – From the dropdown, select the corresponding cause of separation of the personnel to the institution.
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19Detailed/Transferred From – If transferred or detailed, specify the School, Division Office, Regional Office, or Central Office of origin of the personnel.
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20Detailed/Transferred To – If transferred or detailed, enter the specific School, Division Office, Regional Office, or Central Office where the personnel was transferred or detailed.
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D. Equipment Tab
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1Property No. – Enter the equipment’s property number following the official format. For newly acquired items or existing properties without an assigned property number, please coordinate with the Asset Management Office for the proper issuance of a new property number.